Messages

1

Triathlon News / Re: Tri Club Meetings 2024/25

« on: January 07, 2025, 11:43:50 PM »

Agenda for Bathurst Tri Club General Meeting No7 Summer 2024/25
Tuesday (14th Jan 2025) at 5:30 to 6:20pm at Club House
Apologies –
Present –

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES (10/12/24)
Pool fees info and race entry info in Race Results – Flat $30 entry / further info for Pool Entry – Luke/MW 
Donation to Women & Children Refuge - ? – Luke/Kirsten
Trophies for Team Tri – Ordered and Presented - MarkW
Order Watermelon Water - Lollys supplied by Mars Petcare for the kids Tri _ Kath / Darren
Survey about Club Swim Session – Results? – and feedback - GaryH
T Shirt (& Tri Suits) – Supplier and numbers to be calculated for an ordered - Nikki
OTHER ISSUES CONTINUING FROM PREVIOUS MEETING MINUTES.
1Rego with Fair Trading, ATO (ASIC)  – Continuing –GaryH
2Communications –Messenger/Facebook, New Email Accounts, New Website bathursttriclub.com.au – cPanel setting - LukeP
3General Administration – (life membership procedure) – MarkW   
4Grants Documentation – Progress of Finish Lines not Finish Times Grant / Club Grants / etc – MarkW / Carly

CORRESPONDENCE
invoice from NSW Tri for ODL’s for Xmas ($362.50) & Women’s Tri ($425)
Request for invoice for Sponsorship sent out – D2f/Cityfit, Bathurst Physiotherapy
AusTriathlon Webinar Wed Jan 22, 2025 9am – 10am ( Microsoft Teams Meeting)
Mt Panorama User Group – our Sulman park booking has been taken by Motorsport - rebook
AusTriathlon - flexible Core Membership prices start in January
CycleSafe – Input into the Councils BRATS (Bathurst Region Active Transport Strategy) required – see YourSay
Bathurst Library – 11mile track record holder Frank Corry recognised as a Pillar of Bathurst in 2024
Natalie Conn (Library) - Luke Tyburski, will visit library talking about his book 'Chasing Extreme'.
Aus Tri – please enter participation data in FINANCE tab of Tri No2 in the online sanctioning portal
Bathurst Aquatic Centre – data on participates Race 2
Tamaryn McGregor Journalist, Central West (TMcGregor@seven.com.au) – required video of Tri on 22/12/24

TREASURER’S REPORT – Financials
COMMITTEE REPORTS
MANAGEMENT Committee -
JUNIOR COMMITTEE –
SETUP (& Projects) COMMITTEE -

GENERAL BUSINESS
Training course in Timing System and Race Results software
Review of Aussie Day Tri –
Courses – Championship race – same course as previous (run/swim/Cycle/swim/run)– no teams option
Non-Championship race – short course only – run 2.5 / swim 200m / Cycle 15km – solo and Teams
Juniors Boomer and Joeys as normal (will need a course diagram available on media prior to event)
Schedule – Boomers 8am / Joeys 815am / Enticer 8:30am if required / Senior Briefing 9am – race start 9:15?
Operations/Responsibilities/Duties for Aussie Day Tri – 1. Setup – 2.Entry – 3 Timing & Results –
Aussie Day preparation
Potential Problems - Review any issues arising from Triathlon on 22/12/24
Entry Fees and Rego – (juniors enticer Short Course (& teams) Championship race
Water & recovery – We are planning to buy around 12 Dozen bottles of water – Kath looking for suggestions on the cheapest spot – suggestions?
Preso – Giveaways (Renshaw Vouchers) ?  -- Order Trophies for Overall Australia Day Tri
Book clubhouse
Letter Drop
Confirm Booking with Workcontrol Operations & Pool

Next Event and Meeting

2

Triathlon News / Re: Tri Club Meetings 2024/25

« on: January 07, 2025, 11:40:13 PM »

Agenda for Bathurst Tri Club General Meeting No6 Summer 2024/25
Tuesday (10th Dec 2024) at 5:30 to 6pm at Club House
Apologies –
Present – Hobbo Kirsten Kath Thomas Nikki Darren Nick Gary

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
2Communications – Continuing to investigate use of Messenger and Facebook for communications
– New EMAILS Discussed
3General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
4Grants – Investigate $4000 grant to be used for Traffic Control Course & Upgrading Timing and RACE RESULTS
Discussion – documentation is taking place and info is available if asked for
Expenses – Continuing to discuss with Gav (Luke to document)

CORRESPONDENCE
BRC – Receipt from Council – Club House Yearly Lease: $700
Request for invoice for Sponsorship – D2f/Cityfit, Bathurst Physiotherapy
NSW Tri – Evaluation of 2024 Bathurst Womens Tri – ie Finish Lines not Finish Times Grant
Bathurst Aquatic Centre – data on participates Race 1
Sally A-S – Bank Details to donate to Womens Refuse
Susan McPhee (BRC) – update to traffic Management

TREASURER’S REPORT – Financials / Fair Trading documents

COMMITTEE REPORTS
MANAGEMENT Committee - Timing / RaceResult / Communications (Email, domain & web site, Office365) /
JUNIOR COMMITTEE – Review of Race – ie New Courses & Schedule, Finish Line & Post Race 
SETUP (& Projects) COMMITTEE - Review of Tri 1 – propability of establishing an enticer on the program / Clothing

GENERAL BUSINESS
Workcontrol Operations – (Hobbo) – All booked and Checked
Trophies for Team Tri – (Mark) Ordered
Operations and Responsibilities for Xmas Team Tri – 1. Event – 2. Setup – Entry / Courses / Start / Schedule / Finish  - duties  -- Darren to investigate Lollys for Xmas Round
Discussion on entry fee – to force people to fill in Pool Memberships details etc – to discuss with Luke
COURSE - 200m M Shape – 11mile Track – Run will be a lap of the Denison & Hereford St Bridge loop
Confirm Calendar – Discussion that we may lose our March Sulman Park Booking
Nikki – raised the Aquatic Centre running Swim Squad training for the Club – Gary to run poll on Facebook
James – The Lead Marshall for the Junior Racing should do the briefing
Donation from Womens round – Photo required (Mark W) - Financials Gary would like some documentation

Next Meeting – 15th Jan 2025 – Since Moved forward a day to Tuesday 14th January 25
Meeting Close

3

Triathlon News / Re: Info Bathurst Wallabies Tri Season 2024/25

« on: November 13, 2024, 11:28:56 PM »

GENERAL NEWS -
Sorry Club Meeting Reminder not sent:
My Apologies – I had thought I had emailed out the reminder for the Club Meeting Today, but it wasn’t posted. Sorry for to the Non Facebook Users who didn’t get the Reminder for the club Meeting.
For the meeting Agenda see the Club’s Minutes Site –
https://www.nswcycling.com/forum/index.php?topic=142.0
Or the Club’s News Site at –
https://www.nswcycling.com/forum/index.php?topic=143.0

Club Podcast:
Attached is the first of our Triathlon Club Podcasts on our Club Office Bearers – It was recorded at the club info session & season launch when we talked to Kath Stutsel. It was a good interview and got plenty of downloads on day 1 – have a listen –
Just use either of the attached links – or just search for “Western NSW Cycling” on you podcast player then just scoll through to the “Triathlon News: 10minutes with Kath Stutsel” Episode
Episode URL
https://NSWcycling.podbean.com/e/triathlon-news-10minutes-with-kath-stutsel/
Direct Link -
https://www.podbean.com/eas/pb-c7wy3-1738a38

A lot happening at the moment:
Firstly, big thank you to everyone on the committee, there has been a massive amount of work done, so bit thank you to all.
Secondly the Racing is already in full swing – the club represented at the Wollongong World Triathlon Championships Qualifiers in recent weeks and again this week in Canberra. Good Luck everyone 
Thirdly, Round 2 of our Bathurst Season occurs on the 24th November - 2024 D2F CityFit Women Triathlon and Bathurst Physio Men Short Course Tri – plus a full program of Junior Triathlons – SPREAD THE WORD.
Fourthly, Mudgee Interclub entries are open on the 1st Dec 2024, you need to be a member of the club to represent Bathurst at the Championship.
Finally, very exciting news that local Tri Champions Hollee & Nick have been blessed with bouncing baby triathlete, we are so excited for them.

To Add to the Meeting Minutes
Couple of issues on the agenda but not discussed – No Performance points – just the start points - for the Club Champions Points Score in Round 2 in the Women’s event on the 24th Nov. As it is not really a race.
MW – 13/11/24

4

Triathlon News / Re: Tri Club Meetings 2024/25

« on: November 13, 2024, 04:51:15 PM »

Agenda for Bathurst Tri Club General Meeting No5 Summer 2024/25
Wednesday (13th Nov 2024) at 5:30 to 6pm at Club House
Apologies – Nikki
Present – Hobbo Luke Thomas Gary Kirsten Jessie Kath Darren

CORRESPONDENCE
Bathurst Physiotherapy - sponsorship
Capital Chemist - sponsorship
D2F CityFit - sponsorship
BRC - Bill from Council – Sports maintenance fee, Club Lease, Levy charges
TRI Aus - Webinar Game Plan Coaching
Sarah Fraser / (Richard Hobson) Pool Booking Form for the 2024/25 Triathlon Season

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES/COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing - The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - RaceResult system -We may need to purchase some credit for online rego.
LUKE – Square account - We can buy a small device but my phone is setup to scan cards.
Public officer requires updating before for Square to transfer payments to us.
Paypal account want some ID soon / Luke current contact handed to Gary H once we have email addresses
LUKE – Communication - working on reimplementing Office365 for non-profits - It is vital that we all start using it once available
CARLY – Investigating / Applying for Club Grants
ANNA – Designed & Produced Train&Try Concept and Promotional Slide ---

JUNIOR COMMITTEE
Define & clarification the Joey and Boomer Categories

SETUP (& Projects) COMMITTEE
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – (StockTake - replenishing stocks). (Note – Design is dependent on sponsors and promotional issues)
KATH – Investigating Proposed EV charging Station at Domain Car Park

EXECUTIVE
GARY/ MARK - St Geoge Meeting - Set up Meeting with Holly Pareezer
KATIE/KIRSTIN - resident letter
RICHARD HOBSON – Book Workcontrol Operations / Bathurst Aquatic Centre
GARY HAMER – Investigating Fair Trading Rego
MARK – NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent out
MARK – Club Structure/Communication – Facebook & Messager Authorities
MARK – Club Future – Funds, Promotions, Potential Events


General Business
1Final decisions on Event 2 before we ask for entries
2024 Annual D2F Cityfit All Female Triathlon “You Decide”
The “You Decide” format gives competitors options in each of the 3 legs –
300m Swim - is flippers, pull-buoys etc optional – YOU DECIDE
15km Cycle – has a selection between two courses – The Standard “Historic” 11mile track or a 30min ride on our lap course – YOU DECIDE
2.5km Run – is alongside the river on the paths where you can run and walk – YOU DECIDE
FINISH - finish time or position or neither ?? – Club Championship Points??
Entry -
Briefing -
Swim – Rolling Start - self-seeded timing mate 10m run to the pool – Normal Course 3 x Up & back laps – getting out at the southeastern steps
Cycle – Option 1 – Consisting of a Lap of the 11mile Track – This famous course has been used for racing in Bathurst for over 100years with records going back to the 1800s. If you can break the 35minutes in an event you can call yourself a cycle racer, while if you take it real seriously and break the 30min barrier you can claim a cycling Expert status.
Option 2 – Only got one of the kids bikes?, or nervous about the traffic?, maybe your just not confident about finishing the event - Well just use the Stanley Street loop option, were you ride for 30min (self-timed) at your own pace on a 500m circuit using Stanley St and William St. Take your time, have a chat and please feel free to use the club’s toilets to change into dry clothed before the cycle if you prefer.
NOTE Both courses will come out of the domain carpark over the timing mat – however the Option1 (11mile) will turn left and run up the footpath to the mount line closer to the round-about, (see Diagram). Meanwhile the Option2 (loop) will go straight out onto Stanley Street. 
RUN – back out the domain carpark over the timing mat and this turn right down Stanley St then around William St and across the road at the western end of the William St Bike turn. Across the road to the paths and then do the normal run course - although turning short.

Bathurst Physio Male Short Course Triathlon “Staggered Start”
300m Swim / 15km Cycle / 2.5km Run
Novice Triathletes starting 7:50, Returning 7:55am & Experienced 8:00am.
Normal short course with the run going up Stanley St to the new Mount (& Dismount) lines. Also the run goes around the William St end of the cycle leg.

2 Other Business..........

Next Meeting – Wednesday 11th Dec 2024 (maybe Monday 9th Dec)

5

Triathlon News / Re: Info Bathurst Wallabies Tri Season 2024/25

« on: November 01, 2024, 03:33:12 PM »

Due to the success of Event 1 2024/25 Bathurst Triathlon Season we are now running 4 full triathlons at the Stanley Street Club house in 2024/25

UPDATE (31st Oct 2024) The calendar will now be --
24-11-24 The Women’s Tri (presented by D2F Cityfit) & Bathurst Physio Male Short Course Tri
22-12-24 D2F CityFit Christmas & Teams Triathlon
26-01-25 Capital Chemist Australia Day Interclub Triathlon
16-02-25 Bathurst Physiotherapy & Sports Injuries Centre Carroll/Scott Triathlon
1/2-03 -25 – Reserve Event Date

Details for the Triathlon on the 24-11-24
The Women’s Tri (presented by D2F Cityfit) will use a “You Decide” format which gives competitors options in each of the 3 legs.
We are having a Rolling Start for all events – To Be Confirmed the proposed schedule is:- Bathurst Physio Men’s “Stagger” Triathlon - 7:55 inexperienced Men, 8:00 returning Men, 8:55 Experienced Men --- 8:15am Rolling Start for The 2024 Women’s Tri (presented by D2F Cityfit)
Race Timing Issues – Timing is optional and we want to celebrate your participation!

6

Triathlon News / Re: Info Bathurst Wallabies Tri Season 2024/25

« on: November 01, 2024, 03:25:58 PM »

Published by Mark Kez Windz (28 oct 2024)
Event 1 2024/25 Bathurst Triathlon Season
GREAT RACING ON MT PANORAMA / WAHLUU
Presented by Bathurst Physiotherapy & Sports Injuries Centre and Dedicated To Fitness Cityfit Bathurst Capital Chemist Compounding Bathurst
It's always exciting for a local Bathurst Sports Club to get to race on Mt Panorama / Wahluu especially on a spectacular morning on a circuit that overlooks the city.
The Bathurst Wallaby’s Triathlon Club held a duathlon to open the 2024/25 season, given the club's recent success at the world championships.
There was plenty of action with the course consisting of three run legs separated by two bike rides, which made the transition a hive of activity.
MALE EVENT
In true Mt Panorama style national junior representative Angus Argent-Smith looked to be coasting to a comfortable win in the male long course event, when a puncture in the final cycle leg sent him into the pits for repairs, coming back into the race just in front of second placed Mark Windsor. The pair then racing together into the final run leg where Angus broke away from Windsor for overall honours. Rankin Springs visitor Richard Argent-Smith making the podium with his son after a might battle with outstanding rookie Riley Sewell, who put in an amazing performance riding a mountain ride in the event. Last year’s medallist from the local championships, Darren Fenton rounding out the top five.
FEMALE EVENT
Wonderful to have Fran Grady and Danielle Patterson in women’s long course event, the pair are both excellent endurance athletes, Danielle recently returning from the world titles in Townsville, while Fran has mostly been doing ultra running events, since returning from the legendary Hawaiian Ironman a couple of year back.
Danielle Patterson led the way in the first few legs before finished strongly to take round one of the 2024/25 Bathurst Tri Season. Newcomer Claire Newton took third in the event, Claire returning to the sport after a long break, having previously contested some major events in Victoria.
AGE CATEGORIES
Plenty of speed on in the Junior Category (15-19yrs) with Angus Argent-Smith defeating Riley Sewell, while initial results suggested the computer timing could not split Matt Press and Alex Krajcer in the Senior Category event (20-40yrs). Some excellent cycling in the Masters Category (40-60yrs) were Richard Argent-Smith defeated Darren Fenton and state medallist Gary Hamer, while Mark Windsor and Chris Grady battled out the Super Vets (60+ class.
SHORT COURSE
Fallon Weal was the winner of the Short Course after leading the women’s field outright in the first run. Jack English defeated Steven Vollebergh in the mens short course event, both men have plenty of experience in Triathlon and great to see them in the opening round of the 2024/25 Wallabies Tri Club Season.
JUNIORS
The Boomers race started very fast, in fact their Race Marshall couldn’t keep up with the impressive junior field in the first run.
Hannah’s continues her improvement taking out the event after a super bike ride.
Meanwhile Cal’s win in the boy’s boomers category came after he took the lead in the first run. Maxwell and Dexter taking second & third after a great battle, swapping positions a number of times during the event
While in the participation Joeys event, Percy and Digby put on a real show for the crowd. The pair came into transition at the end of the bike ride, then ignored race officials (and support crew) to charge back out of the Pitts on the cycles for another lap.

7

Triathlon News / Re: Tri Club Meetings 2024/25

« on: October 28, 2024, 03:52:05 PM »

REVIEW AFTER ROUND 1 - Sulman Park Duathlon -
Firstly a big thank you for everyone's efforts at our first event for the 2024/25 season.
Heaps of positive feedback plenty asking for another duathlon at sulman park before the end of the season.
Due to the booking process this is unlikely unless we close the season with another one in March or April.

Now - URGENT BUSINESS AHEAD OF ROUND 2 (24/11/2024)
Now maybe the most urgent business at the moment is round two of the season - which was to be the junior skills day at the aquatic centre and a proposed Duathlon for the seniors.
The “Pillar of Bathurst Park”  Senior Duathlon is likely to require more permissions, so the senior event is under some doubt. Due to the clash with the Bathurst international car race Sulman Park is not available.
So with Bathurst Physio confirming their sponsorship this week the best option seems to be normal triathlon at Stanley St.
This coincided with a few of us discussing - It's going to be difficult to run the teams triathlon on the same day as  all-female tri..
SO WE ARE MOVING A MOTION That --
The dates to all remained the same – but a change to the events:-

24th November 2024 – The annual All Female Bathurst Triathlon, & Male Support Event
22nd December 2024 – D2F Cityfit Christmas, Teams Triathlon
26th January 2025 - Capital Chemist Australia Day Triathlon
16th February 2025 –Bathurst Physiotherapy & Sports Injuries Centre Carroll Scott Triathlon
PS - Possible Another Trial Event on the weekend of 1st- 2nd March 2025 -- could be possible.

I think there will be enough time to do this if we move fast – and Happy to discuss this here – but I will Move a Motion on the Executive Messager Site to make this change on Wednesday and hopefully announce it by the end of the week.

TO DO -
Hobo will need to add the date to Work Control
Kirsten & Katie – to send out the letters to the Stanley St Residents
And I will need to make a couple of changes to the Sanction Portal
Will discuss with Carly the names of these events as we attempt to secure further sponsorship.
Maybe Discuss with Anna/Kath & the crew the possibility of another event info session
Luke to continue to work on computer timing (considering 3G problems and Screen Freezing)

Other Issues
Sponsorship – Do need to confirm all season sponsors 
Club Clothing – Club TShirts – will need to add to existing stock so all new members can be  given a club T Shirt.
Next Meeting -- Wed 13th November 2024 - 5:30pm Clubhouse

UPDATE (31st Oct 2024)
The calendar will be --
24-11-24 The Women’s Tri (presented by D2F Cityfit) & Bathurst Physio Male Short Course Tri
22-12-24 D2F CityFit Christmas & Teams Triathlon
26-01-25 Capital Chemist Australia Day Interclub Triathlon
16-02-25 Bathurst Physiotherapy & Sports Injuries Centre Carroll/Scott Triathlon
1/2-03 -25 – Reserve Event Date

Details for the Triathlon on the 24-11-24
We are having a Rolling Start  for all events – 7:55 inexperienced Men, 8:00 returning Men, 8:55 Experienced Men --- 8:15am Rolling Start for The 2024 Women’s Tri (presented by D2F Cityfit)
Race Timing Issues – Timing is optional and we want to celebrate your participation!

8

Triathlon News / Re: Tri Club Meetings 2024/25

« on: October 16, 2024, 12:15:26 PM »

Agenda for
Bathurst Tri Club General Meeting No4 Summer 2024/25
Wednesday (16th Oct 2024) at 5:30 to 6pm at Club House

Apologies – Claire, Gav, Kirralee, Hollie, Nick, Anna, Candice?
Present –

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Proposed Club Structure For The Bx Tri Club – Positions Fill, Bank/Fair Trading to be informed
2Calendar – Completed
3Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
4Communications – Continuing to investigate use of Messenger and Facebook for communications
Hope to have all emails of office bearers now – All Officers now contractable by Email
5General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
6Grant – Investigate $4000 grant to be used for Traffic Control Course – Continuing to discuss with Gav

CORRESPONDENCE
BRC - Bill from Council – Club House Yearly Lease: Clubhouse 8 Stanley Street, Bathurst -- $700
TRI Aus - Club Support Webinar 2024/25 - SportAus 'Game Plan' & Coach Education Relaunch - Wed Oct 30
Sales - Cheeta Teamwear -- Due for a replenish?
Bathurst Physiotherapy (Fri, 27 Sept) – appointment to see John re sponsorship (22 oct)
Council - SUBJECT: Notice of Proposal – NRMA Electric Vehicle Charging Infrastructure –
Domain Carpark, Stanley Street, Bathurst. -- The Licensee agrees that the Licensor shall have the right to temporarily restrict access to the Licensed Area, for any purpose, provided that a minimum three (3)
weeks prior written notice is given by the Licensor detailing its intention to do so,
other than in the case of an emergency, when no prior notice is required.
Fair Trading – Info required

COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing / RaceResult - I've tested the timing points and updated the firmware. They seem to start up ok but I haven't tested them with mats or antennae. The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - I have access to the RaceResult system and can setup an event in any format that is required. We may need to purchase some credit for online rego. It's not expensive.
LUKE – Square - We have a Square account ready to accept EFT payments. We can buy a small device but my phone is setup to scan cards.
LUKE – The have done an association search and are requesting that Gavin Borg be identified as the public officer. I suggest we wait until the paperwork is registered with Fair Trading and identify Gary instead. I have sent Square a message. UNtil this is resolved, they won't transfer payments to us.
LUKE – Paypal - I've also setup a Paypal account using the clubs ABN. They'll want some ID soon enough too. This is how we'll take online payments. Its a business account - not a personal one. So it will be handed over to officeholders as the committee changes over time. I am the contact at the moment but it should be handed to Gary H once we have email addresses.
LUKE – Communication - Our domain is still registered for the next few weeks. I'm working on reimplementing Office365 for non-profits which will provide us with a method of more suitable collaboration including email addresses. If approved, it is free for non-profits. It is vital that WE ALL start using it.
CARLY - I have looked into the Club Grants and from what I can see we could look at applying for a Category 2 and a Category 2 In Kind depending on what we were after in regards to support. Supplied a screen shot of this information - Here is link to a guide on how to complete the application ClubGRANTS-Online_Applicants Overview_0722.pdf I am happy to take this on if the committee decides that we do want to apply for a Club Grant.
ANNA – Designed & Produced Train&Try Concept and Promotional Slide --- It would be great to discuss this weekends training event though: - if anyone can attend to help - who will have keys for clubhouse - if anyone has a waiver!
CLAIRE – Supplied Financial Reports of year ending 2018,2019, 2020, -, -, 2023. To be submitted to Fair Trading.

JUNIOR COMMITTEE
Junior Committee meeting held Club House - 12/09/2024 - attendees- JESSIE, CANDICE, DOUG, KIRRALEE. Minutes
Discussed our overall goals for Junior Program - increase participation / promoting and supporting NSW All Schools triathletes – Assistance maybe from WRAS coach Tristan Harrison (& Mercedes etc)
Proposed dates were agreed - skills day formal discussed – Assistance counting bike laps on race day –
Discussed New Child Safe Standards – Processes around Photography
Discussed the promotion of upcoming junior events
Define & clarification the Joey and Boomer Categories

SETUP (& Projects) COMMITTEE
NICK & DARREN – Discussed the issues with Sulman Park Site for event 1
TOM – Talks with Marks regarding the use of the Morrisett Set – S Plants site for a Duathlon event. Also discussed getting access to Sulman Park to investigate the site.
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – contacting suppliers and considering new design – also looking at replenishing stocks. (Note – this project is dependent on sponsors and promotional issues)
KATH – Cleaning up Club Store Rooms – Return old promotional items and taking rubbish to Tip etc
KATH – Investigating Proposed EV charging Station at Domain Car Park

EXECUTIVE
KIRSTEN – Meeting with St Geoge - Set up Meeting with Holly Pareezer to work through problems and update details with the Club’s Account.
KATIE - Attached an example of resident letter, happy to draft up one for this seasons dates, will upload tomorrow
RICHARD HOBSON – contacted Workcontrol Operations to organised a quote for our 3 major Triathlons - - Total $3230.70 for our 3 events
RICHARD HOBSON – Meeting with Bathurst Aquatic Centre - Booked Pool - 4 dates
GARY HAMER – Meeting with St George to set-up Business Account –
GARY HAMER – Investigating Fair Trading Rego
MARK – Discussed Sanctions with Adam CEO and John (NSW Tri) - Sanctions for 6 event posted to NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent to contracted sponsors (3 yr term) – discussed with MarkS / and have an appointment with JohnR


General Business
1Final decisions on Event 1 before we ask for entries
2Final Approvals on full summer calendar
3Train & Try Promotion – Anna “It would be great to discuss - if anyone can attend to help”
4Club Structure/Communication – Facebook & Messager Authorities
5Club Future – Funds, Promotions, Potential Events
6Other Business..........

ACTIONS ARISING from discussions at meeting:
1Proposed Club Structure For The Bx Tri Club – Completed
2Calendar – was Completed – but concerns on Senior Rd2 event – This was unresolved!
3Fair Trading–Continuing – PublicOfficer tobe updated GH – Financial Statement -MarkW to forward info to GH
4Communications – Facebook – contact current owners to get permissions sorted - MarkW
5General Administration – (life membership procedure) – Continuing Mark W to chase up
6Grant – Check $4000 grant can be used for race expenses–Continuing- MarkW to forward emails to GH/LP
7TRI Aus Webinar- Game Plan&Coach Ed Wed Oct 30 – MarkW to investigate (& forward info to Jess)
8Sales - Cheeta Teamwear – Nikki to do a stock take
9Existing Sponsors – MarkW to continue discussion – meeting Bx Physio next week
10Council–NRMA EV Charging Station Proposal-MarkW send letter to Council-Mark/Kath to talk further Council
11LUKE working of Timing / RaceResult - Square account ready to accept EFT payments - Paypal account using the clubs ABN (handed over to officeholders as the committee changes)-Meeting agreed for Luke to upgrade 3G mobile network – also to purchase credit for online rego if required–
12Re Square account will use Luke phone is setup to scan cards – but investigate buy a small device in future.
13Luke looking to reimplementing Office365 for non-profits including emails – Progressing
14CARLY to continue to apply for Club Grants-focus on Junior Race Expenses – MarkW to send traffic Quote
15ANNA assistance at Sat. Info Sess– Carly offered to promote at Parkrun/MarkW volunteer to run interview
16Skills day format discussed – MarkW to document skill Ideas and send to Junior Committee for discussion
17Discussed New Child Safe Standards regarding new Sulman Park Facilities – Jessie to consider a poster
18Further clarification of Joey&Boomer categories in light of the new ODL conditions – Jessie to investigate
19Sulman Park Site inspection and access for Rd1 Duathlon – MarkW to get toilet keys
20Use of Morrisett St S.Plants site for a Duathlon event. Not likely at this stage. Luke to investigate further later
21Club Clothing - NIKKI considering new design
22Letter to residents ahead Stanley St Closure-KIRSTEN&KATIE to write and deliver when events on Facebook
23Edit of Original dates for Stanley St Closure – MARKW has emailed Council with new dates- LUKE to check PK
24Meeting with St Geoge re A/C – MARKW/GARYH to meet with Holly – MARKW to check St George CDF
25Investigating Fair Trading Rego - GARYH to prepare Financial Reports to submit as required
26ASIC info/details require updating – MARKW/LUKE/GARY to raise with Nathan P
27Complete NSW Tri Sanctions - MARKW to update final 4 event to Submit Status on Portal
28Review Event1 Mt Pam Duathlon – Take entries – MARKW add event Facebook – LUKE to add Entry Link
29Praparation Train&Try Promotion – MARKW to discuss with Anna- & Post more Detail on Facebook
30Club Future Quick discussion on raising funds with event – LUKE to investigate Potential Events in future


Unresolved Discussion
EVENT 2
Concerns on Senior Rd2 event – ie Pillar Park Duathlon - 24th November 2024 – after showing the event details/diagrams to the meeting concerns raised. Decided to move back to the Management Committee to discuss when other events were raised.
The point is Sanctions and Permission are already overdue so very few options.
While the modification to the original Council may need to be more formally sent – Luke to investigate
There are reasons for this event – no1 connection to Clubhouse (toilets etc), no2 easy access for the seniors to come back to aquatic centre to help with the Junior Skills Triathlon, no3 few residents or Traffic management.
ACTION – Will require urgent discussion by the Management Committee

EVENT 1   
The discussion on the Sulman Park Duathlon Setup make require bit more Discussion – in regard to setup and pre-race briefing etc. Luke is the person to work through this, as it involved placement of timing – one of the issues discussed was the run in and run out at the same end of transition – so it is an unfair and congested transition entry and maybe worth mentioning in briefing. – again require discussion by management Committee and maybe Setup committee..


Next Meeting - Wed 13th November 2024 - 5:30pm Clubhouse.

9

Triathlon News / Re: Info Bathurst Wallabies Tri Season 2024/25

« on: October 04, 2024, 11:47:19 PM »

WANT TO BECOME A TRIATHLETE THIS SUMMER?
Bit of General Info on the coming 2024/25 Tri Season - (Version 04/10/2024)
 
We have received a number of inquiries about people wishing to try a triathlon this summer.
Our mission at the Bathurst Wallabies Triathlon club is to run events which allow a social and encouraging environment that will support anyone wishing to participate in their first triathlon.
While still working on getting this summer’s events sanctioned, once we get these race’s registered, an entry link will be advertised on the club’s Facebook page. So, keep an eye out for that entry link if you are planning to do a triathlon this season.
Our next club meeting is on the 16th Oct 2024 so entry links should be available on, or before, the 18th Oct 2024.

THE ENTRY LINK WILL ALSO FEATURE THE DETAILS OF THE EVENT.
Both senior and junior events are offered, with the senior triathletes generally getting underway at 8am, before the juniors start around 9.30am. (however NOTE, the Juniors will race first on Australia Day allowing visitors more time to travel to the championship Senior Race that day).

SENIOR Distances
Distances are achievable yet still challenging, with the general Senior format consisting of a 300 metre swim, a 15 kilometre cycle and a 2.5 kilometre run. (Please Note the Australia Day event uses a more challenging Grand Prix Format).

JUNIOR Categories
More news on the non-competitive Junior Racing in a separate post however our junior racing splits the kids into Joeys and Boomer Categories, which firstly consider the child’s confidence in the water ahead of the age. Generally, the Joey’s are around 5yrs to 10years old, with a 25m or 50m swim option, while the boomers are 11-14years with a 100m & 150m swim.
More about these categories and also the Cycle and Run details in a separate post, but clearly the objective of our Junior Racing is participation.
This year we are planning to introduce the Juniors to the new Triathlon Season with a Skill & Fun Day at the Pool Complex on Sunday 24th November 2024, we recommend this event for all kids in the lead up to the first full triathlon event on the 22nd December 2024 – which will be the very popular D2F Cityfit Christmas Triathlon. Don’t miss this one!

UPDATES
19th October 2024
Anna’s first local Triathlon Information Session and Bathurst Wallabies Triathlon Clubs 2024/25 summer season launch will be tomorrow morning (19th October 2024) at the Stanley Street Clubhouse.
EVERYONE'S WELCOME --- 
There will be information on the coming season for new and returning triathletes
We also encourage our club officials and existing triathletes to come to the session to share your experience.
The session will mainly consist of general chat, however there will be a formal introduction of the officials attending and a 10-minute interview with one of Bathurst’s premier endurance athletes, Kath Stutsel.
We plan to have people at the clubhouse after parkrun for a chat, with a brief intro on the coming season & officials at 9:00am. Kath’s talk will be straight after followed by more general chat about local triathlons after 9:15am. Look forward to catching up with everyone.
PS – for anyone riding to Parkrun a club official will be at the Stanley Street Clubhouse between 7:30 and 7:50.


Event 1 (2024/25 season) by Bathurst Wallabies Triathlon Club (Official)
Sulman Park, Mt Panorama. Bathurst
Details
Triathlon as a sport in Bathurst was built on Duathlons, with the first event hosted by the Bathurst Triathlon Club a Duathlon alongside the Macquarie River / Wambool back in 2006. While arguably the biggest Triathlon event promoted in Bathurst was the Bathurst Biathlon series back in the early 1990s.
Obviously then, we are planning to celebrate the Wallabies 20year anniversary in 2026 with a Duathlon. For a number of years, we hoped to run a Duathlon on top of the amazing Mt Panorama / Wahluu at Sulman Park. So it is exciting and fitting to finally get Duathlon back on the Bathurst Wallabies Tri Club Calendar.
While it is a pilot event for the 2026 Anniversary Event don’t miss the opportunity to be a part of this Historic Event.
There will be Sprint (1km/7.5km/1km/7.5km/1km), Enticer (1km/7.5km/1km) and Junior events on the day.
Avoiding a clash with Parkrun, Senior Briefing will be 9:00am followed by the event - The Junior Briefing expected to start 10:15am. Normally we race Sundays but we don't want to clash with the Panorama Punish.
Entry to the course with be via the McPhillamy Park Gates.
To Enter click the attached Event Rego Link –
https://my.raceresult.com/313824/registration

Bathurst Wallabies 2024-25 Round 1 - Duathlon
https://my.raceresult.com/313824/results

10

Triathlon News / Info Bathurst Wallabies Tri Season 2024/25

« on: October 04, 2024, 11:44:09 PM »

SUMMER 2024/25 -- Proposed Program - (version 01/10/2024)
After a complete restructure of the club, management is working hard to confirm the details of this Summers Triathlon Season in Bathurst.

The Proposed season is:-
22nd December 2024 – D2F Cityfit Christmas, Teams and Female Triathlon
26th January 2025 - Capital Chemist Australia Day Triathlon
16th February 2025 –Bathurst Physiotherapy & Sports Injuries Centre Carroll Scott Triathlon

Prior to these major events – we are planning two leadup events.
A trial Duathlon Event on Saturday 26th Oct 2024
A leadup Skills Event on Sunday 24th November 2024

Please Note1 there will be Junior Racing at all these events. Using the same format as the past with the Junior events broken into Joeys, Boomers1 & Boomers 2 events.
Please Note2 There is a reserve date for an event on the Sunday 2 March 2025 – this could be used if a major event is cancelled due to weather - or a trail event on a new venue.

11

Triathlon News / Re: Tri Club Meetings 2024/25

« on: September 25, 2024, 10:34:38 PM »

Bx Tri Club Management Committee Meeting
Club House - 25/09/2024 at 5:30
Present – Mark Gav Luke Kath Jess Hollee Nick Hobo Anne
Apologies – James Claire Kirsten Tom Carly
Note - committee minutes can be just emailed to the next full club meeting correspondence - however these notes are supplied due to the urgent nature of some of this discussion.   

Agenda
The main agenda item formalising the 2024/25 Calendar – finalise permissions – and publicise.

Current Proposal is
26th Oct 2024 Saturday Duathlon - (Sulman Park) which as you are correct in suggesting doesn't look good (simply a season starter)
24/November/2024 – Skill Session at the Pool Complex
22/December/2024 – Bathurst Wallabies Christmas Teams, Family and Female Triathlon
26th January 2025 - Bathurst Australia Day Interclub Triathlon
16 February 2025 – Carroll Scott memorial Triathlon
Extra events - Sunday 12/01/2025 & Sunday 1 March 2025
 
Discussion
1Locking-in dates (event clashes, venue options, event goals
2 Event details (Name ie Sponsors, distances, entry fees
3 Event Management – who has access to online entries software, online payment availability, event timing /results.
4 Finalise permissions and service providers – ie police permissions etc, and booking work control & Pool
 
Other Proposed Agenda Items include -
1 Proposal to grant licence to NRMA for our crown reserve.

2Registered - Ensure the Club is registered (incorporated) & affiliated – essential to be registered with Fair Trading before any activities

3Venues - Ensure we have a venue to run event moving forward.. this involves an enquiry into the NRMA Charging Station at the club house, The possible options we can use for the Round1 duathlon and Round2 non traffic controlled event.

4Budget - Ensure we have the infrastructure to run events this season. This firstly this requires an assessment of the club funds available for thing like the purchase of new more efficient timing equipment, software costs, online entry and payment costs, possible venue hire, trophies etc.

5 2024/25 Sporting Association Grant - Bathurst Regional Council provides a grant scheme to assist local sporting organisations to undertake specific works or purchase equipment for the advancement of sport in the Bathurst Region.

6Club Clothing

7 Sporting Club Grants and Club Grants - Existing grant from NSW Office of Sport


General Business, Discussions & Actions
Discussion formalising the 2024/25 Calendar
1Locking-in dates general discussion on each event before confirming date and format

26th Oct 2024 Saturday Duathlon at Sulman Park – general concern this event may not work due to the allocated booking (ie Saturday Morning), the venue (possible speed humps).
Some other option considered including a Sunday morning at Sewage Plant cycle path for both Senior and junior event or a senior Duathlon with transition in the Pillars of Bathurst Path area further down Stanley St with possible run on the level bank, (juniors would be swim run based at Pool). Problem is both expected to require further permissions and it would be to late to organise – also we have a clash with Panorama Punish on the Sunday.
Decision - we have been considering doing a Duathlon at Sulman park for a number of years, The venue is booked, we have keys to both the venue and toilets, so we should run a test event to see if the venue can be used in the future.
Action opening event for the Tri season will be Saturday duathlon event at sulman park Mt Panorama for both Junior and Senior competitors
Junior and management committees to consider distances/format, race entry - rough plan is a 9:00 start to avoid park run for the seniors followed by the junior events
set up committee to be given keys and then survey the area for suitable course and location of transition including in and out exits. Also plan two move racks 2 the location for the 26th Oct 2024 event

24/November/2024 – Skill Session at the Pool Complex –
Discussion - This date we plan to ask LTC (local traffic committee) for normal permissions however we are attempting to avoid work control traffic restrictions.
The junior event will be held inside the pool complex and promoted as a skill based event to prepare the Juniors for the following Triathlon race events. We are hoping to arrange something for the senior event the management committee are working on it. At the very worst we will be using the normal permissions to hold a timed run leg which would be included in the seasons championship results.
Action
Gav to tell council (police) the date
Luke P (Management Group) to liaise with council Paul Kendrick on possible options for racing,
Mark W and junior committee to consider skills format. (liaise with Hobo)
Hobo to book date with the pool
Luke P James K & Management Group to look at race entry and results, including entry fee for this event which is to get general community interest in the following Triathlon major events.

22/December/2024 – Bathurst Wallabies Christmas Teams, Family and Female Triathlon
Discussion - Date Confirmed
Action
Gav to tell council (police) the date
Hobo to book date with the pool, and Book date and Details with WorkControl (Mark to liaise with contact details)
Luke P James K & Management Group to look at race entry and results, including entry fee and format etc which plans to continue the legacy of the Womens Triathlon in Bathurst and around NSW

26th January 2025 - Bathurst Australia Day Interclub Triathlon
Discussion - Date Confirmed – considered one of the premier triathlons in Country NSW
Action
Gav to tell council (police) the date
Hobo to book date with the pool, and Book date and Details with WorkControl
Luke P James K & Management Group to look at race entry and results, including entry fee and format etc .. so this event continues to grow in profile as the premier triathlon in western NSW

16 February 2025 – Carroll Scott memorial Triathlon
Discussion - Date Confirmed – The Club Historic memorial event and trophy race.
Action
Gav to tell council (police) the date
Hobo to book date with the pool, and Book date and Details with WorkControl
Luke P James K & Management Group to look at race entry and results, including entry fee and format etc .. so this event continues to grow in profile as the premier triathlon in western NSW

Sunday 1 March 2025 – Reserve Date for extra event
Discussion - Date Confirmed – Reserve Date for Carroll Scott trophy race, and also a possible test race of a new course.
Action
Gav to tell council (police) the date as reserve date only
Hobo may have to book date as a reserve day with the pool and WorkControl - if we run the Carroll Scott on this date due the weather problems.
Luke P James K & Management Group to consider a trial of new venues on this date, in preparation of using that course in 2025/6 – this would include liaising with LTC and Council Depts and Police etc
NOTE – Also and extra Club event date to be considered for Sunday 12/01/2025 as a senior training event - Luke P James K & Management Group to consider further (no traffic permission or pool booking etc required

2 Event budget/details (Sponsors, entry fees, members vs day licences)
Mark W to urgent send letters to potential sponsors
Entry suggested $35 and $25 for members – Management to consider further 

3 Event Management –
Management Committee – Gav and Luke to talk about access to event software.
Management Committee – Luke to check event timing /results hardware is working. (it is 3G and will require updating)
Mark w – to ensure access to Tri Sanctioning Portal
 
Other Agenda Items
1 Proposal to grant licence to NRMA for our crown reserve.
ACTION - Mark and Kath have been investigating - including contact with council - who are suggesting the Tri club will continue to have access to the domain car park

2Registered - Ensure the Club is registered (incorporated) & affiliated – essential to be registered with Fair Trading before any activities.
ACTION - Kirsten is assisting Claire and Gary with updating the Clubs account with St George, Claire has been busy forwarding a number of reports to lodge with Fair Trading

3Venues - Ensure we have a venue to run event moving forward..
ACTION – Luke P Has been given a specific title - secretary triathlon management committee so he can liaise with authorities to investigate new course options. Hollee has also offered to get trained on using the timing system.. (Note we will need a handful of people who understand the result and race entry system)

4Budget - Government grants etc.
ACTION – Luke P & Management Group To investigate using the grant that Gavin secured to update timing system.
Also investigate 2024/25 Sporting Association Grants and Club Grants

6Club Brand / Promotion – Clothing and Facebook
ACTION Gav to email Nikki with info of previous club clothing.
ACTION Hollee to create slides for facebook site for Calendar/sponsors

7 General Business
Kath and Katie offered to clear the storeroom
Crack in the Club house sealing.
Management Committee to consider a club launch or training session to promote the Teams/Family/Womens Round (Anne to discuss with committee)


Meeting Close – note next Club Full Management Meeting -  Wed 16th Oct 2024

Big Thanks to everyone -- some 20 people in club Management this year -- exciting!!

12

Triathlon News / Re: Tri Club Meetings 2024/25

« on: September 25, 2024, 10:23:30 PM »

Bx Tri Club Junior Committee Meeting
Club House - 12/09/2024.
Present - Jessie, Candice, Kirralee, Doug & Mark
Note - minutes not necessary here, (as committee minutes can be just emailed to the next full club meeting correspondence) - however these notes are supplied as the President was involved.   

General Business
1General discussion on the way the committee fits & functions in the structure - Clubs Junior Coordinators Jessie (1) and Candice (2) and Junior Committee members Kirralee & Doug
2“Proposed” Race dates and details identified. (club waits for final approvals).
We are planning to run a duathlon in late October to start the season, while there will be junior events at this event the Junior Program will officially start with a Triathlon Skills Event at the Pool in November which should prepare our younger triathletes for the coming race events. Junior Triathlons will be held with the Senior events in December at the popular Teams Triathlon, then the Aussie Day Triathlon in January and at the Carrol Scott Memorial Triathlon in February.
3While the Junior committee is planning to continue with the three development categories (Joeys and Boomers1 & 2) this summer, this season will require compliance with the new Safe Child Standards, so the junior committee is hard at work putting plans in place.
4 Junior Committee waits for final approvals for events to begin promoting the season
NOTE – jess to update these notes if required

Attached is a Summary of the Notes from Jessie on the first Junior Committee Meeting
Junior Meeting minutes 12/09/2024 - attendees- jessie, candice, doug and Kirralee.
- proposed dates were agreed. 26/10 duathlon, 24/11 skills day, 22/12, 26/1, 16th/2.
- skills day- could ride/ run around the river, could use the car park for bike skills, should be a fee involved.
- to make counting bike laps on race day more accurate and easier for counters, kids should say name and the lap they're on. this should be developed on skills day.
- our overall goals are to increase the number of participants and to assist with this we may look at promoting and supporting NSW All Schools triathletes and may ask young achievers like Mercedes to come and work with the kids. We could look at contacting WRAS coach Tristan Harrison to see whether he might support us.
- when taking photos, if one person does so they should ask the young person and their adult whether their photo can appear on social media.
- provide some clarification around Joey's and Boomer's and circulate via social media.
- promote upcoming junior events on social media.
In response to Mark's email
Event 1 - concerns about how this event may not be the friendliest reintroduction
Event 2 - is helping our young people to become more confident in each discipline and should be very achievable for people of any ability and experience in triathlon – extra Notes on each leg supplied
Event 3 4 & 5 – Jess to start a google doc and share it with the Junior Committee where we can share ideas about our club's adoption of the Child Safety Standards. Also require Set-up committee provide some details
Promotion & development of Junior Events – Categories (boomers, Joeys defined) defined – Promotions considered

13

Triathlon News / Re: Tri Club Meetings 2024/25

« on: September 16, 2024, 01:57:27 PM »

Bathurst Tri Club Meeting No3 Summer 2024/25
Wednesday (4 sept 2024) at 5:30 to 6pm at Club House

Apologies – Gav, Jessie, Claire, Anna
Present – Mark W, Hobo, Luke P, Thomas H, Darren F, Candice, Gary H, Nick N, Hollee N, Kirralee B, Kirsten W, Carly S, Nicki T, James K, Katie P

Previous Minutes & Correspondence
1Proposed Club Structure For The Bx Tri Club – moved to General Business
2Calendar – moved to General Business
3Fair Trading – Continuing –
Arranging Meeting CS, GH & maybe Nathan – arrange GH as Public Officer
4Communications – Continuing to investigate use of Messenger and Facebook for communications
Hope to have all emails of office bearers now – All required to Reply
5General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
6Grant – Investigate $4000 grant to be used for Traffic Control Course – Continuing to discuss with Gav

Correspondence
BRC - Bill from Council – Annual sports maintenance fee. -- $334
TRI NSW - Webinar – Safe Children Standards

General Business
1Club Structure
2024/25 BATHURST WALLABIES EXECUTIVE GROUP
President - Mark Windsor (& Gav Borg)
Vice-President – Rich Hobson
Secretary – Kirsten Weal (& Katie Prior)
Treasurer – Gary Hamer (&Claire Scott)
2024/25 BATHURST TRI CLUB MANAGEMENT COMMITTEES
2024/25 Junior Development Committee: - Jessie Adams (Coord1), Candice Falconer (Coord2), Kirilee Burke, Doug Fisk.
2024/25 Management & Planning Committee: - Gavin Borg (Coord1), James Kelly (Coord2), Luke Patterson (Sec), Carly Sewell, Claire Scott, Anne Blackie
2024/25 Setup & Projects Committee: - Nick North (Coord1), Darren Fenton (Coord2), Kath, Nikki Thurtell, Thomas Hanrahan, Hollee North

2Club Calendar Summer 2024/25
We are proposing events on the following weekends: -
26 or 27th Oct 2024 Duathlon
24/November/2024 – TBA
22/December/2024 – Bathurst Wallabies Christmas Teams, Family and Female Triathlon
26th January 2025 - Bathurst Australia Day Interclub Triathlon
16 February 2025 – Carroll Scott memorial Triathlon

3Carly will investigate use of the Pitts
4Possible use of the SES to close Stanley Street – will need to discuss with Claire

Next Meeting - Wed 16th Oct 2024

14

Triathlon News / Re: Tri Club Meetings 2024/25

« on: September 16, 2024, 01:52:27 PM »

Bathurst Triathlon Club - Urgent Special Meeting
Special Meeting with 3 members of the only remaining 4 person Executive stepping-down

Saturday - August 17th at the Clubhouse – 4pm
Mark Windsor chaired this meeting after volunteering to fill in president after Gav stepped down
Details - Angela Smith also resigning from Secretary, Joining Gavin Borg (ex President) & Claire Scott (ex-Treasurer leaving only Richard Hobson as the only remaining club executive member

Present – Hobo Jessie Claire Gav Darren Nic Hollee Angela Kirralee Anna Kirsten
APOLOGIES – Nikki Thurtell, Kath Malligan, James Kelly, Gary Hamer, Candice, Katie P

Special General Business
Establishing Club Management for 2024/25
STRUCTURE – Discussion into Club Constitution: Believe the Club Constitution is Model Constitution – So we should have 7 names (for voting). These would be:-
Pres, Vice Pres, Secretary, Treasurer, Committee Member 1, Committee Member 2, Committee Member 3
Note - You would have a subcommittee under some of these voting positions.
Note – A number of people volunteered to assist – With Mark Windsor in the Presidents role to talk to the volunteers about the positions they preferred to assist in – and covering the position required by the clubs Constitution.
Action – Plan to establish the new structure (ie update Model Constitution) and identify people in the roles by next meeting on the 4th Sept 2024 - Note a number of people expressed interest on the night - these people to be chased up after the meeting.

Nominations 2024/25 executive - (PS - posted/approved 09/09/24)
2024/25 BATHURST WALLABIES EXECUTIVE GROUP
President - Mark Windsor (& Gav Borg to assist)
Vice-President – Rich Hobson
Secretary – Kirsten Weal (& Katie Prior to assist)
Treasurer – Gary Hamer (&Claire Scott to assist)

2024/25 BATHURST TRI CLUB MANAGEMENT COMMITTEES
2024/25 Junior Development Committee: - Jessie Adams, Candice Falconer, Kirilee Burke, Doug Fisk.
2024/25 Management & Planning Committee: - Gavin Borg, James Kelly, Luke Patterson, Carly Sewell, Claire Scott, Anne Blackie
2024/25 Setup & Projects Committee: - Nick North, Darren Fenton, Kath, Nikki Thurtell, Thomas Hanrahan, Hollee North

PREVIEW MINUTES / CORRESPONDENCE – AND BUSINESS ARISING
GENERAL CHAT about who is available to help out – and identifying club office bearers
ADMINISRATION -Gavin to contact FairTrading regarding registration. Claire to talk to bank on changing signatories (upd sept) (see Attached documentation & motion)
Life members. (Meeting No1 – No Progress on this matter)
RACING / Calendar – Discussion on reducing our 7 rounds to maybe 6 or even 4 big rounds, Changing the first round of the season to a duathlon at the mount - (Meeting June  – Maybe only 3 major rounds – 2 Dates booked at Mt Panorama – only Saturday Morning Available –
Gav: council approvals through (Waiting on police) – Dates required – MarkW is it cheaper to just close the road?)
Mark investigated use of the Dam as an option x2 rounds.
No progress on using Scotts or All Saints.
AMG - Will be a roster for each round, so that it is not the same people each round setting-up. (Meeting No1 – No Updates – on this matter)
CORRESPONDENCE –
Messenger Gav B Jul 15, 2024, 9:23 PM – official stood down President
Messenger Gav B -- Jul 26, 2024, Jul 26, 2024, 6:15 AM - Problems
Messenger Jess – Meeting Set for 17th Aug.
Messenger Mark W -- Jul 26, 2024, 11:26 PM – MW to fill in President
Facebook Enquires – Melissa - Lucie - Cloro Sprts - Kate Anderson - Krissy Ukena
FAIR TRADING EMAIL - Club required to lodge annual summaries / Update Public Officer

CALENDAR
Meeting looked at possible dates the club could run events – Noting change to Mudgee & Dubbo Interclubs
Meeting came up with so possible dates.
MW to email WorkControl (Attn Ben Gunn & Matthew Martin) – then rang to get info on likely charges .
Gav: council approvals through (Waiting on police) –MarkW contacted Council (Park & Gardens) on possible
event options – also will need to investigate getting access to Mt Panorama
MW to enquired at council about use of the Dam as an option
MW Investigated new course option – (mentioned to Parkrun) – meeting looked at diagrams
Womens Round - women round to be included into Team Round
Action – Proposed Calendar by next meeting on the 4th Sept 2024

Vote on signatories for Bathurst Triathlon Club Account
Mark Windsor <nswcyclingwest@gmail.com>
Tue, Oct 1, 10:51 PM - to Tri, TriBxCC, Gary, jessie, TriBxCC, Tri, Tri
To – Richard, Kirsten, Gary, Jessie, Gav (James), Nick & Mark
Re – Club Bank Account

Executive Vote Required -
To approve a motion - we need the 7 officers as Identified by the constitution to vote.. They are - Vice Pres RH, Sec KW, Tres GH, Jun Coord JA, ManageCoord GB, Setup Coord NN -- casting V - Pres MW -- So I need each of you to consider the following setup info for the Club Account. See Details
Regarding the signatories
The need to update the signatories on the clubs bank a/c was discussed in the Tri Club Urgent Special Meeting - Saturday - August 17th at the Clubhouse – 4pm
MW moved that  - “the Positions of Club President (Mark Windsor), Club Secretary (Kirsten Weal), Club Treasurer (Gary Hamer) would currently be the 3 signatories on the account with two to sign”
Voting to approve..  Gary Hamer, Hobbo (Richard Hobson), James Kelly, Jessie Adams, Kirsten Weal- CARRIED

15

Triathlon News / Re: Tri Club Meetings 2024/25

« on: September 16, 2024, 12:53:25 PM »

July 2024 - Breakdown of Club Executive
Jul 26, 2024 - Gavin
Hey all, we haven't had any discussion on a meeting when I'm home next, How I see it, as it stands Bathurst wallabies are going to struggle to deliver this season and beyond.
1. Claire has stood down as treasurer as of the AGM.
2. I have stood down as president.
3. The last meeting had only 5 attended.
I know everyone is extremely busy but I think we do need to meet up whilst I'm back next or the club can meet whenever.
If we have no direction moving forward then I will have to notify tri NSW that Bathurst wallabies will not be running rounds this season and that is the last thing I want to see.
If anyone knows of anyone who would like to join the committee, Then invite them in as this committee is filled with amazing people but we do just need to make some decisions.
I am home from the 10th august then leave again the 19th. (I'm unavailable the 11th).

Jul 26, 2024 - Jessie-Rose
In light of some of our most loyal and giving committee members stepping down due to personal reasons, Bathurst Wallabies need YOU! Without more committee members, we fear that we will be unable to carry out our 2024/2025 season. Our current committee is friendly, helpful, passionate about our sport and are just all-round legends. If you have some time to offer, no matter how small, we would appreciate it.
We will meet on August 17th at 4pm at the Clubhouse to discuss the upcoming season in the hope that we can work together to make it go ahead. Please join us and be part of your favourite sporting community in Bathurst
We acknowledge the outgoing committee members for the valued contributions they’ve made to our community and thank them for their ongoing guidance as we look to fill their very big shoes.

Sun, Jul 28 - Mark Windsor -- Re Special Meeting on 17 Aug 2024
To Claire & existing Executive --
Discussion - Gav I could fill in Pro-Term as president till he returns/or when the meeting sets new officials (including their responsibilities and duties).
Couple of things –
1 if someone else would like to do the Presidents Role Pro-term (ie until the club formally appoints someone) let me know urgently. (let say by Sunday Night).
2 if anyone can assist with the Treasurer role pro-term again let me know
3 Will chase up the issues minuted at meetings in June & July.. check progress
4 Now sorry I am not that good or connectable on Facebook & Messenger..
5 I guess this Will/Could mean a review and update of the FaceBook Site as the Management control site for the Club.
6 Been chasing up the Tri Clubs constitution details – does seem to by ModelRules but is anyone aware of any attached By laws or Guidelines.