Messages

1

Triathlon News / Re: Tri Club Meetings 2024/25

« on: April 16, 2025, 04:09:27 PM »

Appendix F
Treasurers Report

Things were a little challenging to begin with. Having little experience with the club and none with Triathlon NSW it was all a bit of a learning curve. Initially getting a picture of where the club was sitting financially and in relation to compliance took a bit of effort.
We are now up to date with our details with Department of Fair Trading, The Australian Tax Office and the Australian Business Register, each of which were very outdated. Returns for the Department of Fair Trading have been lodged for all outstanding years.
Thankfully the club was in a very strong financial position with the opening balance 1/7/2024 of $21,496.52. Our closing position year to date is $19,923.91. When considering this balance, it is important to consider the following
 $2000 sponsorship outstanding, Mark Windsor to confirm if this will be forthcoming
 I believe we still have 1 invoice yet to receive from Work Control and at least one
from Belgravia.
The club is extremely grateful for the sponsorship support it has received from D2F/Cityfit, Bathurst Physiotherapy and Capital Chemist. We are also fortunate to have received $1500 in support from NSW Triathlon for running the Women’s Finish Lines not Finish Times round.
Looking forward to 2025/26 I believe it is important that we focus on setting entry fees that cover the costs of holding events. Sponsorship money is becoming increasingly difficult to obtain and the costs of running triathlon events especially road control and pool entry continues to increase.
I am also extremely concerned about the NSW Triathlon push to limit ODL’s to two per person annually. In my opinion this disadvantages clubs as opposed to the big event promotors like Elite and Ironman to whom these restrictions do not apply and who have no interest in encouraging people to take up membership. Bathurst is also in a unique position for our interclub events where we incur significant costs to run our events where it is my understanding the other clubs in our region do not. I feel it is time to investigate if we can make some effort to recover costs from participants in the Interclub event we host.
The increased participation numbers in 24/25 provide the most optimism going forward, If we can continue that trend and convert some of those participants to members our financial position as a club should be reasonable.

Gary Hamer

2

Triathlon News / Re: Tri Club Meetings 2024/25

« on: April 15, 2025, 10:32:51 PM »

Appendix C

President Report 2024/25
NEW STRUCTURE:
I'm afraid it's tough times in community sport, not only because of growing expenses, but the complexity and constraints of insurance and litigation, the increase in policy and compliance imposed by the affiliating body, plus the jump in responsibilities with the obligatory registration and sports apps and increase in compulsory risk assessment process at grass roots sport.
To survive with have introduced a larger structure to the club in 2025 to share the load, it is hoped that we can lower the commitment and increase the social engagement in the club management team.
This all came to a head this year 2024/25 with the club collapsed in meeting No 2 (13th July 2024) when the President, Secretary resigned, after the Treasurer have already stepped down at the AGM (June 1st 2024)
An urgent Special Meeting was called August 17th at the Clubhouse – 4pm. Where a new structure was proposed using updated version of Model Constitution – with 7 voting positions - 4 being the executive group (Pres, Vice Pres, Secretary, Treasurer) the 3 special Committees headed by a leader with voting privileges.
The committee would preferably be 5 to 7 people and would focus on
1 Junior Development
2 Management & Planning
3 Setup (& special Projects)
Note – possible to have a subcommittee (or more specifically a working Party) attached to these committee functions
Comment - I want to congratulate and thank everyone involved in this year’s Management Team for making this new 22 person structure a success. We had a wonderful group managing the club and the great news is the majority will hold there position in 2025/26.
Massive thank you to 2024/25 BATHURST WALLABIES Triathlon Club Office Bearers
President - Mark Windsor, Vice-President – Rich Hobson, Secretary – Kirsten Weal (Assistant Katie Prior) Treasurer – Gary Hamer
Junior Development Committee: - Jessie Adams, Candice Falconer, Kirilee Burke, Doug Fisk (later in season Kerryn Windsor assisted)
Management & Planning Committee: - Luke Patterson (Sec), Gavin Borg (Co-ord), James Kelly (Co-ord), Carly Sewell, Claire Scott, Anne Blackie, Hollee North.
Setup & Projects Committee: - Nick North (Co-ord), Darren Fenton (Co-ord), Kath Stutsel (Manager), Nikki Thurtell (Clothing), Thomas Hanrahan, Luke Thurtell.

EVENT PARTNERS
Sponsors
Very grateful for all our sponsors this year without them the club wouldn’t be able to run. The Costs for every Triathlon include Traffic management (Over $1000), Pool Fees ($300 - $1000), Club House fees (Approx $400 per event), Sanctioning and registration (ODL approx. $300 - $500).
Huge demands financially on the Club – Big Thanks to 2025 Sponsors - D2F Cityfit, Bathurst Physiotherapy and Capital Chemist they are the reason we are doing Triathlons in Bathurst.
Grant
Very Grateful to NSW Triathlon and Office of Sport for our “Finish times not finished lines” Grant to allow us to again host the Bathurst Womens Triathlon in 2025.
Stakeholders
Although in a number of cases we pay for this service, we are very reliant on at number of stakeholders for our activities. Workcontrol Operations Pty Ltd – Manning Aquatic Centre, Bathurst Regional Council, Mt Panorama User Group (& Bathurst Cycling Club), WRAS, Bathurst Land Council, Parkrun, Clubhouse Partners Panorama Rotary and Swim Club…& Others, are all groups we must connect with to run our activities. We are grateful for there partnership during the season.

SUCCESSFUL SEASON
Given the club was in real danger of folding in July, the success of the season was amazing with a 30% increase in participation during the 2024/25 season on the previous season.

Race Entries:
Big increase in overall entries for the 2024/25 season with entries up just short of 30% this year.
2024/25 - 439 Entries (6 events) vs 2023/24 - 321 Entries (6 events – 1 Cancelled)
Actual Numbers are approx. as teams Juniors and late entries mean numbers are estimated in some cases.
Duathlons:
The introduction of the Duathlons for the first and last rounds also dropped the total entries for this season – as the entries for this seasons Duathlons as opposed those dates as Triathlon in 2023/24 was only 65% of the season prior. (2023/24 – 57 Vs 2024/25 – 37). However the Duathlons costs are minimal compared to the Triathlons with their Traffic and Pool costs.     

SUMMER 2024/25 TRI CALENDAR
2025-03-08 D2F Cityfit Duathlon - 08/03/25 - 19   
2025-02-16 Bathurst Physiotherapy Carroll/Scott Trophy & Championship – 70 (81)   
2025-01-24 24/25 Capital Chemist Aussie Day Interclub Round - 147 (185)
2024-12-22 D2F Cityfit Christmas Teams Event – 66 (67)   
2024-11-24 NSW Triathlon & Office of Sport 7th Bathurst Women's Triathlon - 69   
2024-10-26 Mt Panorama / Wahluu Duathlon Race1 2024/25 - 18
Interclubs – Mudgee 1/12/24, Bathurst 26/01/25, Orange 09/02/25 & Dubbo 23/03/25

SUMMER 2023/24 TRI CALENDAR
2024-03-24   Bathurst Wallabies Final Round 18   
2024-02-18   Bathurst Wallabies Womens Round 41   
2024-01-26   Bathurst Wallabies 23/24 Interclub 120
2023-12-10   Bathurst Wallabies 23/24 Round 3 Xmas Round 67   
2023-11-12   Bathurst Wallabies 23/24 Round 2 36   
2023-10-29   Bathurst Wallabies 23/24 Round 1 39
** Note -- Dave Scott/ Dave Carroll Memorial 34 CANCELLED 2024-03-17
   
CLUB CHAMPIONS - RESULTS CLUB SERIES FOR 2024/25
Points are awarded for each of the Club trophies, with points awarded for the Bathurst Club Races and the Region’s interclub events though out the season. Points are awarded as follows 30 points for the leading Bathurst Athlete in each event, then 29 points for 2nd best for the second best. So-on down to 21 points for the tenth best places Bathurst triathlete - and then 20pts for every finisher after 10th.
Note - as normal, the trophies can only be won by current financial members of the club; However, the club congratulates all members and guests at the events this year, with participation numbers well up on previous years.
Note1 – Points variations for a couple of the events this year. No Performance points awarded for the Women's Round event (just participation Pts) & no points for the Teams Round. This was documented at the time.

BATHURST WOMEN TRIATHLON SERIES    
1st Kirby, Amelia 105, 2nd Grady, Fran 74, 3rd Patterson, Danielle 72,  Thurtell, Nikki (Team) 72, 5th Banner, Alex 69, 6th Bennett, Jane 66,  Wylie Matilda 66, 8th Tallentire Lucy  60, 9th Horspool, Adriana 52, 10th Tallentire, Emily 49, 11 Starkey Jenelle 48, 12 Sewell, Carly 45, 13 Starkey, Jenelle 41, 14 Weal, Fallon 40,  van Gend, Virginia 40,  Warry, Olivia 40,  Corcoran, Alison 40,  Anna Blackie (Team) 40,  Weal Kirsten 40, 20 Newton, Claire 28,  Groves Natalie 28, 22 Scott Donna 26, 23 Baker Amy 25, 24 Strang Blands 21, 25 Cornelius-Feltus, Mercede 20,  Here We Go Again (Team), 20,  O’Connor, Bec 20,  Tamilarasan, Madhu 20,  Hansell, Libby 20,  , Kirsty Jess 20,  Malligan, Kate 20,  Wojtkowska, Sylwia 20,  Crosland-Hamer, Isabel 20,  Collier, Lesley 20,  Pringle, Ella 20,  Wylie, Hannah 20, Brennan Jessica  20, Wylie Amanda 20, Mounce-Stephens Emma 20.

BATHURST MEN’S TRIATHLON SERIES
1 Windsor, Mark 188, 2 Hamer, Gary 138, 3 Hanrahan, Thomas 104, 4 Demaere, Matthew 97, 5 Argent-Smith, Angus 90, 6 North Nick 88, 7 Thurtell, Luke 86, 8 Oconnor, Michael 83, 9 Sewell, Riley 81, 10 Vollebergh, Steven 80, 11 Wolfe Flynn 70, 12 English, Jack 67, 13 Irwin, Ben 66, 14 Grady, Chris 63, 15 Hobson, Rich 47, 16 Fenton, Darren 46, Gillmer, Luke 46, 18 Weal, Danny 40,  Oconnor, Ryan 40,  Jock Robinson 40,  Taylor Lachlan 40, 22 Argent-Smith, Richard 28,  Martin Barnes 28, 24 HowarthChris 26, 25 Krajcer, Alex 25, 26 Press, Matt 24,  Hickey, Peter 24, 28 Borg Gavin  23, 29 Kelly Will 22, 30th Renshaw Will 20, Tommy Turbo 20,  Press, Tom 20, Vin Pearce 20,  David Kirby 20,  Adam Saragozza 20,  Cooper Thurtell 20,  Hunter, James 20,  Heiner, Marcus 20,  Meek, Sebastian 20,  Bland, Ashley 20,  Oconnor, Dominic 20,  Rayner Bradley 20,  Dirs Oliver 20, Hunter James 20,  Stokes Roly 20,  Mounce-Stephens Phil  20,  Reece David 20.

Central West Interclub Series 
Although not yet official it's likely we will finish fourth in the in the club series in 2024/25, this is lower than previous years. We again started the series well holding a second position before dropping to 3rd and then fourth in the final round behind Mudgee Orange and Dubbo.
In recent years it's become apparent the best athletes do not travel later in the season to the end of club events, however the main reason for the weaker showing in 2024/25 is the low number of club members.

Other Performances in 2024/25
2024/25 would be the best season in the clubs history for Podiums Finishes at World Championships, with medals at both Ironman and ITU World Championship Podiums.
The Club and local Bathurst Schools had an excellent showing at the 2024/25 All Schools Triathlon in Penrith.

Championships (Bathurst Age Group Championships / Trophies)
With the Caroll Scott memorial initially the club championships, we introduced a club age group championships this year. We believe the promotion work well we expect to do it again next year. Age Winners on the day: -
Men 10-19 Angus Argent-Smith - Women 10-19 Lucy Tallentire
Men 30-39 Nick North - Women 30-39 Jenelle Starkey.
Men 40-49 Luke Gillmer - Women 40-49 Carly Sewell
Men 50-59 Matthew Demaere - 50-59yrs Women Jane Bennett
60yrs plus Mark Windsor - Enticer Tri Hannah Wylie

BRANDING & CLUB PROMOTION
It was decided at the start of the season that the club should work on its branding and profile.
We continued with the same T shirts however the clubs tri suits have been updated (thanks to Nikki for this)
We have continued to work with local media, strengthening the connection to TV (7News). Also worked on social media profile increasing followers to 1.4K.
The Club has continued to connect to charity including a fund raiser for the Women & Children Refuge 

Finally to make our triathlons more promotable, this season each triathlon was given a theme:-
No1 NSW Triathlon & Office of Sport Bathurst Women's Triathlon – was the 7th running of this major event   
No2 D2F Cityfit Christmas Triathlon - was the annual teams triathlon challenge.
No3 Capital Chemist Aussie Day Interclub Round – not only the Interclub promotion but we hope to further develop the Australia Day connection.
No 4 Bathurst Physiotherapy Carroll/Scott Trophy – hoping to develop the Age Group Racing

NEW COURSES
Another major objective for the 2024/25 season was to search for more course options. There are major costs with running racing at the Stanley St site, plus I worry how reliant we are with our event partners with a break in relationship with any of these stakeholders racing could stop instantly.
This year another stakeholder added to the Stanley St race venue with NRMA gaining approval to put an EV charging station in the car park next to the clubhouse and blocking the normal route from the pool to the transition.
The council has been in touch has agreed to write in the conditions of the NRMA lease that triathlon club can still close Stanley St for their events and prevent cars from using the domain carpark for charging during that time. Yet I am nervous about this relationship, I have tried to communicate with the electric highway forum which is the communication channel for these NRMA EV stations, but admin refused my application. 
See more info on this issue in Appendix

Other Course Investigations:
We have successfully got the Sulman Park Duathlon Course is up and running.
We have also attempted to create an Enticer event which will provide a stepping stone between the junior and senior racing. While I believe this to be a very important project the concept hasn't taken off yet even though we have identified a course.
Sadly we have being in negotiation for a number of other courses is little success:-
Have Investigated a course at Ben Chifley dam - and contacted council But have not been able to commence discussions.
Have also contacted the show ground about use for that venue but no formal replies at this point in time.
Raised the use of developing courses at the pool complex at the Manning Aquatic Centre Bathurst CNF Discussion specifically the club using and developing the buffer area between the pool and the residents; we plan the raise this further in the coming season.
Raised the creation of a track in the Bicentennial Park cycle track with Councils parks and Gardens (using the track that Park Run uses), Council suggested we have to cost a concrete track with special focus on the drainage plans.. 
Also discussed with parks and gardens the use of the area at the bottom of Rankin street (the Bathurst Pillar park area) as a Duathlon Transition – at this point council suggested they are worried about us being on the grass in that area.   

Appendix D

Initial JUNIOR COMMITTEE REPORT Attached - Mon, Feb 17 2025
The Wallabies Junior program has developed this season with lots of new and enthusiastic young triathletes joining our ranks.
The Boomers and Joeys had a modest showing at the season's opening duathlon and numbers have grown throughout the season to finish with multiple races being conducted for both Joeys and Boomers due to healthy numbers.
The Junior Committee tried lots of new strategies to help reduce wait times, to make the races more efficient, to keep our children safe and see them achieve their potential. We have moved to the Joeys going first so they do not have to wait as long. This was positive at the final triathlon. We changed their carpark entry and exit which seems to have reduced confusion and will become the new normal for them.
For the Boomers we have moved to provide an intermediate race that allows them to step up into longer distances in the safety of our closed road and to be timed so that they can track their progress. This Enticer race is one encouraged by Tri Australia and is a great way to encourage our athletes to challenge themselves in a safe and supportive way. Next season we will look to have only one race for the Boomers and encourage those capable of the longer swim and run to complete the Enticer.
We have one race left at the club's Duathlon in March and we cannot wait to see you all there.
We have thoroughly enjoyed watching all of our regulars and new junior athletes alike love the sport as much as we do. We hope you keep happy and healthy in the off season and we look forward to welcoming you back to the 2025/26 triathlon season.
A big thank you to all of the volunteers who help run the junior program at each event, to the organisers of the events and those who support in the timing of races, the parents and carers who bring their children and supporters who ensure their achievements are celebrated.
If you have any feedback on how the Junior Committee can improve our Junior races, keep your kids safe or what events you'd like to see in the future, feel free to communicate with us.
The Junior Committee

Appendix E
Information / feedback to Council on EV charging Station
Do you have any comments in regards to the proposal for electric vehicle charging infrastructure at the Domain Carpark in Stanley Street as detailed in the proposal?

I have a major concern about motor vehicle infrastructure being pushed into the green space at the Domain area which is an area of great historic significance to the city. The proposal from NRMA plans to cut the club house of a number of community groups from the Manning Swimming complex. Wouldn’t it make more sense in these times childhood obesity and increased childhood anxiety and mental health issues to expand the general junior recreational areas around the pool complex. It's hard to imagine how anyone could offer this precious green space to a motoring association given Motor vehicles have such a high priority in the Bathurst city centre already. I would encourage everyone especially the council planners to focus on preserving that precious green space from the swimming pool to the river park rather than push transport and motor vehicle infrastructure into that area. An example of the problems this electric vehicle fast charging station at the old Domain site would create would be the blocking of local triathlons specially the junior events which are limited to this area.

Please see attached assurance from  that the NRMA EV Charging Station Lease will refer to the Bathurst Triathlon Club

3

Triathlon News / Re: Tri Club Meetings 2024/25

« on: April 15, 2025, 10:31:07 PM »

Appendix
AGM – Details

Appendix A - REPORTS
PRESIDENT’S REPORT:
See Presidents Report Attached
President – Mark Windsor (Vice President–Richard Hobson, Secretary–Kirsten Weal (Assistant Sec. Katie Prior)

TREASURER’S REPORT
Report Coming, Currently with Accountant
Treasurer - Gary Hamer

COMMITTEE REPORTs
See Initial JUNIOR COMMITTEE REPORT Attached - Mon, Feb 17 2025
Junior Coordinator Jessie Adams / Candice Falconer
Committee - Kirilee Burke, Doug Fisk, (Kerryn Windsor)

EVENT MANAGEMENT COMMITTEE –
Report Coming – Race Results / On line Payments
Committee Secretary Luke Patterson, Coordinator Gav Borg / James Kelly –
Committee: Claire Scott, Anne Blackie, Hollee North, Carly Sewell.

SETUP & Projects COMMITTEE
2024/25 Duathlon course and Tri Course changes Identified, created & tested
New Bathurst Kit designed and currently in production.
Coordinator Darren Fenton / Nick North – Club Manager Kath Stutsel
Committee -- Nikki Thurtell, Thomas Hanrahan, Luke Thurtell

Appendix B
Constitution Update / Life Member Guidelines / By Laws:
Application for Bathurst Triathlon Club Committee.
Constitution application should be emailed to the club – president@ bathursttriclub.com.au
NOMINATION FOR 2025/26 BATHURST WALLABIES TRI CLUB OFFICE BEARERS:
AGM - 5.30pm 16th April 2025
Name:
Address:
Phone:
Email:
TA Membership No.:
Position nominated for:
SECONDER
Member Supporting for this nomination:
Contact details:
TA Membership No.:

Life Member Guidelines and Nomination
The Bathurst Triathlon Club Inc. is proposing some club Guidelines (Regs/By Laws) for nominating Life membership at the Club; With a view to provide some standardisation when selecting likely candidates
 
Life Membership
A properly constituted Annual General meeting or Special General Meeting may appoint any person as a life member of the club in recognition of services rendered in promoting the interests and objectives of the club;
 
Guidelines
Life membership should be reviewed on three main points -
1 The importance of work and services performed by the candidate to promote the club’s objectives
2 A positive outlook and a supportive nature to all club activities and members
3 The membership period, positions held & amount of time and effort put into the Club by the candidate
 
Although any financial member can nominate a member for Life membership using the attached Application Headings below, the current Executive Management should monitor the club’s members for possible Life Membership nominees.
A member should be considered as a life member that have worked in the club’s upper executive team for 7 to 10years, with a proven record getting along with the members, and a continued positive outlook on the Bathurst Club.
Note1: Life Membership doesn’t necessarily require full 8-10yrs service or hold an executive team role. However, the applicant should play a prominent role and make an important contribution to the club of a continuous or long period of time.
Note2: With the increased insurance component in modern day fees, Life Membership doesn’t qualify for free annual subscriptions. However, on application the Triathlon club’s actual club membership component in Annual Aus Tri Subscription could be reimbursed to Life Members.
Note3: (To be Confirmed): There is a difference between a life member and a foundation member, and moving forward the Club should consider a members “Meritorious award”.
 
LIFE MEMBERSHIP APPLICATION
Nomination for Life Membership
Nominee -
Nominator:
Seconder:
Membership period:
Positions held in the Club:
Nominee Details:

4

Triathlon News / Re: Tri Club Meetings 2024/25

« on: April 15, 2025, 10:29:23 PM »

Hi All
Reminder the Bathurst Triathlon Club Ltd AGM is on Wednesday April 16th April 2025 at the Club House on Stanley St at 5:30pm

AGM
See Agenda Below
The AGM to be followed by a brief GENERAL MEETING
See Agenda Below
At 6pm we a planning a very brief PRESENTATION


AGM Agenda
5:30pm Stanley St Club House 16/04/2025
Present - Darren F, Fran G, Chris G, Kath S, Richard H, Luke P, James K, Jessie A
Apologies - Thomas H, Carly S, Nikki T, Gary H
Reports – President / Treasurer / Committee
Constitution and By Laws -- Life Membership process to be finalised.
Election of Office Bearers
Close Meeting

Minutes Annual General Meeting 2024/25 Bathurst Triathlon Club NSW Limited
5:30pm Stanley St Club House 16/04/2025
Present - Darren F, Fran G, Chris G, Kath S, Richard H, Luke P, James K, Jessie A
Apologies - Thomas H, Carly S, Nikki T, Gary H

REPORTS
Reports – President / Treasurer / Committee
See Reports on the Tri Club meeting minutes site –
https://www.nswcycling.com/forum/index.php?topic=142.15

BUSINESS ARISING
Business Arising from Previous Minutes and Reports
Focus on membership and finances in 2025/26
Discuss with NSW Tri and Central West Clubs to charge fees for Interclub round – Moved Luke, James

CONSTITUTION
Constitution and By Laws -- Life Membership process to be finalised.
Current Model Constitution to be updated to latest version – Gary H - James K, RH
Guidelines for selecting Life Membership was carried. - Rich H, James K

2925 AWARDS
Club Champions: Senior - Fran Grady, Mark Windsor. Junior - Matilda Wylie, Flynn Wolfe
Senior Clubperson – Kath Stutsel, Runner up (male) – Darren Fenton, Junior - Cooper Thurtell
Life Membership awarded to Luke Patterson - Claire S/ MW
Life Membership awarded to James Kelly - MW/Luke P

ELECTION OF OFFICE BEARERS
Claire Katie Kirilee & Candice – stood down – All other retained there current positions unopposed
Only nomination was Kerryn Windsor – who was unopposed in moving into CF place on Junior Committee
Positions 2025/25
President - Mark Windsor, Vice-President – Rich Hobson, Secretary – Kirsten Weal, Treasurer – Gary Hamer
Junior Development Committee: - Jessie Adams (Coord), Kerryn Windsor (A Coord), Doug Fisk (& Vancant)
Management & Planning Committee: - Luke Patterson (Sec), Gavin Borg, James Kelly, Carly Sewell, Anne Blackie, Hollee North.
Setup & Projects Committee: - Kath Stutsel (E.Manager), Darren Fenton (C), Nick North, Nikki & Luke Thurtell Thomas Hanrahan.

Close AGM Meeting

Agenda for General Meeting No 1 2025/26
5:50pm April 16th April 2025 at the Club House on Stanley St
CORRESPONDENCE
invoice for Sanctioning Cost for the final duathlon from Australia Triathlon
invoice for pool fee Carroll Scott Tri
Bathurst Manning Aquatic Centre CNF invite
Tri Australia club renewals and Just Go Webinar
 
PREVIOUS MINUTES
- EV Charging Station:
- BRATS - Bathurst Region Active Transport Strategy – Have Your Say
- NSW Tri - add Gary to S.Portal
- New Tri Suits Portal

GENERAL BUSINESS
1 Proposed events for Summer 2025/26 – 20year Anniversary – MW to start calendar
2 Club Rego Fees (Tri Aus Membership) – moved to cutting the Club Component of the fees to a minimum.
3 Funding:- Discussion about Running Festival to raise funds. MW to organise discuss with Running Group
5 New Interclub Trophy. MW to talk to Clubs
6 Chairs:- The Lions Club of Mount Panorama Inc purchasing 40 chairs for Stanley Street Clubhouse. MW
[/size][/b]
5:30pm April 16th April 2025 at the Club House on Stanley St
Attendance
Present - Darren F, Fran G, Chris G, Kath S, Richard H, Luke P, James K, Jessie A
Apologies - Thomas H, Carly S, Nikki T, Gary H

 
REPORTS
Reports – President / Treasurer / Committee
See Reports on the Tri Club meeting minutes site –
https://www.nswcycling.com/forum/index.php?topic=142.15

Business Arising from Previous Minutes and Reports
Focus on membership and finances in 2025/26
Discuss with NSW Tri and Central West Clubs to charge fees for Interclub round – Moved Luke, James

Constitution and By Laws -
Current Model Constitution to be updated to latest version – Gary H - James K, RH
Guidelines for selecting Life Membership was carried. - Rich H, James K

2025 Awards
Club Champions: Senior - Fran Grady, Mark Windsor. Junior - Matilda Wylie, Flynn Wolfe
Senior Clubperson – Kath Stutsel Runner up – Darren Fenton, Junior Cooper Thurtell
Life Membership awarded to Luke Patterson - Claire S/ MW
Life Membership awarded to James Kelly - MW/Luke P

Election of Office Bearers
Claire Katie Kirilee & Candice – stood down – All other retained there current positions unopposed
Only nomination was Kerryn Windsor – who was unopposed in moving into CF place on Junior Committee
Position 2025/25
President - Mark Windsor, Vice-President – Rich Hobson, Secretary – Kirsten Weal, Treasurer – Gary Hamer
Junior Development Committee: - Jessie Adams (Coord), Kerryn Windsor (A Coord), Doug Fisk (& Vancant)
Management & Planning Committee: - Luke Patterson (Sec), Gavin Borg, James Kelly, Carly Sewell, Anne Blackie, Hollee North.
Setup & Projects Committee: - Kath Stutsel (E.Manager), Darren Fenton (C), Nick North, Nikki & Luke Thurtell Thomas Hanrahan.

Close 2024/25 AGM

Agenda for General Meeting No 1 2025/26
5:50pm April 16th April 2025 at the Club House on Stanley St

CORRESPONDENCE
invoice for Sanctioning Cost for the final duathlon from Australia Triathlon
invoice for pool fee Carroll Scott Tri
Bathurst Manning Aquatic Centre CNF invite
Tri Australia club renewals and Just Go Webinar
 
PREVIOUS MINUTES
- EV Charging Station:
- BRATS - Bathurst Region Active Transport Strategy – Have Your Say
- NSW Tri - add Gary to S.Portal
- New Tri Suits Portal

GENERAL BUSINESS
1 Proposed events for Summer 2025/26 – 20year Anniversary – MW to start calendar
2 Club Rego Fees (Tri Aus Membership) – moved to cutting the Club Component of the fees to a minimum.
3 Funding:- Discussion about Running Festival to raise funds. MW to organise discuss with Running Group
5 New Interclub Trophy. MW to talk to Clubs
6 Chairs:- The Lions Club of Mount Panorama Inc purchasing 40 chairs for Stanley Street Clubhouse. MW

Meeting closed:

5

General Discussion / Local Racing Events & Results for 2025

« on: April 10, 2025, 12:47:32 AM »

5th January 2025 - Velo Crits Heritage Series Round 1
DIVISION 1 Results - 1Will Leishman 2Nic Barrett 3Brian Draper 4Mark Windsor
DIVISION 2 Results - 1Toireasa Gallagher 2 Daniel Googe 3David Reece
DIVISION 3 Results - 1 Andrew James 2Joe Summersby 3Jenna Gallagher
DIVISION 4 Results – 1David Hyland 2Erica Black 3Jason Black

12th January 2025 - Velo Crits Heritage Series Round 2
DIVISION 1 Results - 1Mark Renshaw 2Nic Barrett 3Stuart Renshaw, 4Will Lehmann 5Mark Windsor
DIVISION 2 Results - 1Dave Reece 2Rod Esdaile 3 Stuart Holt (Lithgow)
DIVISION 3 Results - 1 Drew Carter 2 Sienna Allen 3Scott Allen
DIVISION 4 Results – Jason Black, Eric Black, 3Rosemary Hasting

19th January 2025 - Velo Crits Heritage Series Round 3
DIVISION 1 Results - 1st Will Lehmann 2nd Bryan Draper 3rd Nic Barrett
DIVISION 2 Results - 1st Daniel Googe 2nd David Reece 3rd Stuart Hold
DIVISION 3 Results - 1st Andrew James 2nd Drew Carter 3rd Jo Summersby
Series Winners - 2025 Heritage Trophy - Will Lehmann and Andrew James.

2nd February 2025 - O'Regans Road Loop Handicap - 41km
1David Reece (7mins), Tony Shaw (7mins), Hallie Allen (12mins), Peter Wilson(12mins), Jett Stokes (3mins), Sienna Allen (12min), Kevin Bell (12mins), Nicholas Barrett (Scr), Billy Yeo (3min), Mark Windsor (Scr)
Fastest Time - 1Nicholas Barrett (Scr), 2Mark Windsor (Scr), 3 Will Lehmann (Scr) – Fastest Female - Charlotte Lovett (3mins)

9th Feb 2025 Ryans 2 Roads Handicap - 29km
1st Craig Hutton (Scr) 2 Jack Cannon DQ 2Charlotte Lovett 3Billy Ye

16th February 2025 – Individual Time Trial Test Run - 15km
A grade 1st Nic Barrett 22.32 2nd Jack Cannon 22.46 3 Billy Yeo 24.03.
B grade 1st Tony Shaw 22.55, 2Rodney Lovett 24.31 3David Reece 24.42
C grade 1st Bryn Hoggett 27.25, 2Scott Allen 27.38, 3Hallie Allen 28.03.18
D grade 1st Rosemary Hastings 30.18, 2Marian Renshaw 31.55

23rd February 2025 Graded Scratch Races - 29km
A/B Grade - A Mark Windsor B Grade 1st David Reece 2nd Charlotte 3rd Brian Draper
C Grade – 1 Joe Sommersby 2Bryn Hogget, 3Nigel Swan
D Grade – 1 Dave Hyland 2Rosemary Hastings, 3Teagan Smith

2nd March 2025 Time Trial Cub Championship - 15km
Overall Champs - 1Craig Hutton 21:29, 2Nicholas Barrett 21:38, 3Mark Windsor 22:22, 4Jack Cannon 22:28, 5Bradley Rayner 22:44, 6Gary Hamer 22:49, 7Dennis Martin 23:00, 8David Reece 23:28, 9Billy Yeo 23:31, 10Rod Esdaile 24:06
2025 Women’s Champs - 1Jodie Martin 24:50, 2Toireasa Gallagher 26:01, 3Charlotte Lovett 26:47, 4Jenna Gallagher 27:49, 5Ebony Robinson 28:35, 6Rosemary Hastings 29:20, 6Teagan Smith
A Grade - 1Craig Hutton 21:29, 2Nicholas Barrett 21:38, 3Mark Windsor 22:22,
B Grade - 1Gary Hamer 22:49, 2David Reece 23:28, 3Rod Esdaile 24:06
C Grade - 1Bryce Stacker 25:21, 2Darren Fenton 25:46, 3Toireasa Gallagher 26:01
D Grade - 1Rosemary Hastings 29:20, Teagan Smith 32:41, Scott Smith

9th March 2025 – No racing

16th March 2025 Historic Vale Circuit Handicap
1Will Renshaw (26:30) 1:12:00, 2 Brian Draper (3:30) 50:15, 3 Bryn Hoggett (6m30s) 53:45, 4.Stuart Renshaw (Scr) 46m45s, 5.Jack Cannon Scr) 46m45s, 6.Marian Renshaw (26:30) 1:14:55, 7.Peter Wilson (8m) 56m 17s, 8.Rosemary Hastings (26:30) 1:15:17, 9.Mark Windsor (Scr) 49:00, 10.Mark Renshaw (Scr) 49:00 – Fastest Time Stu Renshaw 46m45s / Fastest Female Hallie Allen 60:27

23rd March 2025 29km Ryans 2 Roads Handicap
1st Peter Wilson 1.01.02, 2nd Sienna Allen 3rd Peter Hickey 4th Nigel Swan 5th David Hyland
Fastest Time Jack Cannon 42:49 runner up Mark Renshaw

30/03/2025 O'Regans Loop Handicap – 41km
1 Will Lehmann 2 Jack Cannon 3 Mark Windsor 4Ian Grant 5 David Reece
Fastest Time: 1Will Lehmann 1:07:25, 2Jack Cannon, 3Mark Windsor
Fastest Female: 1Fran Walker 1:23:20, 2Erica Black, 3Nikki Thurtell

6th April 2025 Royal Far West Charity Scratch Races - 29km
A Grade - 1Stu Renshaw 2Jack Cannon 3Mark Windsor
B Grade - 1Rod Esdaile, 2David Reece 3Charlotte Lovett
C Grade - 1Hallie Allen 2Peter Hickey 3Sienna Allen
D Grade - 1Nikki Thurtell 2Erica Black 3Teagan Smith   

6

Triathlon News / Re: Tri Club Meetings 2024/25

« on: March 03, 2025, 11:51:49 PM »

AGENDA FOR BATHURST TRI CLUB GENERAL MEETING Today (3rd March 25) - (NO9 SUMMER 2024/25)
Monday (3rd March 2025) at 5:30 at Club House

Present/Apologies –

PREVIOUS MINUTES
Trophies for Events – Presented at event – still some left over
T Shirt (& Tri Suits) – Cupcake samples in Bathurst to try-on and compile an Order
Training course in Timing System and Race Results software -  Discussed – “Training Course for RACE RESULTS software at club house a week or so after the Carroll Scott”
Interclub results - mark to check with NSW Tri on the scoring system rules
Donation to Women & Children Refuge -
Club Swim Session –

OTHER ISSUES CONTINUING FROM PREVIOUS MEETING MINUTES.
1Rego with Fair Trading, ATO (ASIC)  Banking… Discussed – Gary to get set up with Square Access
2Communications –Messenger/Facebook, New Email Accounts, New Website bathursttriclub.com.au
3General Administration – (life membership procedure)
4Sponsorship / Grants Documentation –
5CycleSafe – Input into the Councils BRATS (Bathurst Region Active Transport Strategy) “see YourSay”

CORRESPONDENCE
NSW Tri (Adam CEO) contacted the club about only 2 ODL per season
Mt Panorama Manager (Matt) – warned of changed traffic condition to get to Sulman Park because of Autofest
Pool asked for list of athletes from Carroll Scott
NSW Tri (through the sanctioning portal) chasing list of athletes from Carroll Scott
Tri Aus Webinar – results of survey
NSW Tri – told to contact Dave Williams to add Gary to S.Portal
Manning Aquatic Centre Bathurst – invoice for Pool (12th Feb 25)

REPORTs - TREASURER’S –COMMITTEE REPORTS - MANAGEMENT – JUNIOR – SETUP (& Projects) COMMITTEEs

GENERAL BUSINESS
Review of Carroll Scott Memorial Tri
Planning for Weekends Duathlon - Last local event for 2024/25 season – the Sulman Park Duathlon on the 8th March 2025 – will be the same format as the Duathlon that opened the season, (maybe a change to the Transition to allow a bit of a Fun Handicap system but more on that later). Note I had hoped to run a trial "test" event at Ben Chifley on Sunday 9th March 2025.. to get some profile at the site.. But think I will run out of time.
Courses – same course as October Event – Long & Short Course only –  Juniors Boomer and Joeys after seniors
Operations/Responsibilities/Duties for final Duathlon – 1. Setup – 2.Entry – 3 Timing & Results –
Potential Problems - Review any issues arising from previous Triathlons
Entry Fees and Rego
Any Pre-event purchases required - Water & recovery – Trophies – Kath not here!
Mt Panorama (Sulman Park) booked for 8th March 25 – may have to access via the camping roads TBC
Investigate BBQ after last event (Mt Pam Duathlon)

OTHER GENERAL BUSINESS
EV Charging Station: Regarding the EV Charging Station behind the Pool I am very surprised how quick this has happened. Still no details on the financial arrangements between the council and NRMA's private company & looby group Electric Highways... I have been In touch with council on its impact to local triathlon, and have been assured it will not be a problem as far as the Triathlon club closing Stanley Street. Of course, I am still concerned. See Photos
BRATS
Ie Bathurst Region Active Transport Strategy – Have Your Say
The Bathurst Council he's chasing feedback on their Region Active Transport Strategy (BRATS) via a map on the "Your Say" council Website. Much of the feedback is based around Stanley St and our clubhouse area so important we ensure our racecourses are not impacted. I have added some comments and keen for others to add info and importantly like the points that are favourable for the Triathlon Club
See --- https://yoursay.bathurst.nsw.gov.au/active-transport-strategy
AGM
Will have to set a date for the AGM and preso.. Guessing May – we do have a couple trophies to present so not sure if everyone would like to go out – or just have a meeting at the clubhouse – To be discussed.

7

Triathlon News / Re: Tri Club Meetings 2024/25

« on: February 06, 2025, 05:22:34 PM »

AGENDA FOR BATHURST TRI CLUB GENERAL MEETING NO8 SUMMER 2024/25
Wednesday (5th Feb 2025) at 5:30 at Club House
Present – Mark Windsor Luke P, Thomas H, Kath M, Jessie A

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES (10/12/24)
Review Race Results info - Pool fees info and race entry– Flat $30 entry? 
Donation to Women & Children Refuge -
Trophies for Events -
Race Recovery and Support – Bottled Water/ Ice/ Watermelon
Club Swim Session
T Shirt (& Tri Suits) – Survey to be posted on FB
Training course in Timing System and Race Results software

OTHER ISSUES CONTINUING FROM PREVIOUS MEETING MINUTES.
1Rego with Fair Trading, ATO (ASIC)  Banking…
2Communications –Messenger/Facebook, New Email Accounts, New Website bathursttriclub.com.au
3General Administration – (life membership procedure)
4Sponsorship / Grants Documentation –
5CycleSafe – Input into the Councils BRATS (Bathurst Region Active Transport Strategy) “see YourSay”


CORRESPONDENCE
Interclub results to NSW Tri (Tom Bonnafoux)  – see attached
Mt Panorama User Group –made new booking for the 8th March – Park Entry TBC
Tamaryn McGregor - Sports Journalist, Central West – re Video for Interclub
The Lions Club of Mount Panorama Inc wishes to use 8 Stanley Street on:-
Sunday, 23rd February from 9am to 4pm, and Friday, 30th May from 9am to 1pm.

REPORTs
TREASURER’S – Apology from Gary
COMMITTEE REPORTS
MANAGEMENT Committee – Race Timing Error caused by old report. Still a big commitment from Luke
JUNIOR COMMITTEE – Feedback – Other clubs very impressed Aussie Day – Review on Northern Car Park Entry
SETUP (& Projects) COMMITTEE – Aussie Day Race -New Start was well received – 3 leaders went wrong way

GENERAL BUSINESS
Review of Aussie Day Tri –
Aus Tri – Participation data to be in FINANCE tab of Tri No2 in the online sanctioning portal
Aus Tri – Bathurst Aquatic Centre – data on participants Interclub

Planning for Carroll Scott Memorial Tri
Courses – same course as Xmas Tri - Short Course only – individual and teams options – rolling start – Enticer? Option (remembering All Schools coming up)
Juniors Boomer and Joeys back to 9am briefing as normal
Operations/Responsibilities/Duties for Carroll Scott Tri – 1. Setup – 2.Entry – 3 Timing & Results –
Potential Problems - Review any issues arising from previous Triathlons
Entry Fees and Rego
Pre-event purchases - Water & recovery – Trophies
Preso – Someone tell the families -- Giveaways
Booking -  Confirm Booking with Workcontrol Operations & Pool  - clubhouse

Final Event – Brief Plan for final duathlon – and next meeting details
Other general Business (AMG)

NOTES / Minutes
Present – Mark Windsor Luke P, Thomas H, Kath M, Jessie A
Apologies – Kirsten James Gary Richie Nikki Carly Darren

AUSTRALIA DAY
Review by 3 committees – very positive and we would use that course again in 2026
Management – Timing problems identified club to buy new batteries and Cables (investigate clips for next year)
Setup – Run wrong turn only issue – consider telling field there could be a Marshall or Timing station next year and certainly a DQ risk.
Junior – impressed we got though it – and will introduce some the processes used on the day in general racing, including access to online entries and rego improvements, event Marshalls roles identified, course minor changes. Race Order… 

CARROLL SCOTT MEMORIAL
(to be presented by Bathurst Physiotherapy & Sports Injuries Centre)
ENTRY $30 Non-TA, $15 TA, Boomers $10, Joeys $5 – (Enticer TBC currently same as Trophy Race)
RECOVERY - Water left over for Carroll Scott
FORMAT - Same format as the Xmas Tri – but some Junior events changes – including Joeys before boomers – one exit for the joeys 1 exit for the boomers, possible use of coloured wrist bands or numbers
TROPHIES - Trying to have a theme for each of the triathlons this year. Given the Carroll Scott memorial is our Trophy Race (and once the club championship) we decided to give trophies this year to the first club member in each 10-year age group. So Trophy for first in the u19s, 20-29, 30-39, 40-49, 50-59,60+

GENERAL BUSINESS
Donation processing with KW
Tri Suits – Gary to see cupcake to check sizing
Training Course for RACE RESULTS software at club house a week or so after the Carroll Scott
Gary to get set up with Square Access
Interclub results - mark to check with NSW Tri on the scoring system rules
Mt Panorama (Sulman Park) booked for 8th March 25 – may have to access via the camping roads TBC
Discussion on 7News coverage & Video Presentation – wonderful to set this up
Investigate BBQ after last event (Mt Pam Duathlon)

8

Triathlon News / Re: Tri Club Meetings 2024/25

« on: January 07, 2025, 11:43:50 PM »

Agenda for Bathurst Tri Club General Meeting No7 Summer 2024/25
Tuesday (14th Jan 2025) at 5:30 to 6:20pm at Club House
Apologies –
Present –

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES (10/12/24)
Pool fees info and race entry info in Race Results – Flat $30 entry / further info for Pool Entry – Luke/MW 
Donation to Women & Children Refuge - ? – Luke/Kirsten
Trophies for Team Tri – Ordered and Presented - MarkW
Order Watermelon Water - Lollys supplied by Mars Petcare for the kids Tri _ Kath / Darren
Survey about Club Swim Session – Results? – and feedback - GaryH
T Shirt (& Tri Suits) – Supplier and numbers to be calculated for an ordered - Nikki
OTHER ISSUES CONTINUING FROM PREVIOUS MEETING MINUTES.
1Rego with Fair Trading, ATO (ASIC)  – Continuing –GaryH
2Communications –Messenger/Facebook, New Email Accounts, New Website bathursttriclub.com.au – cPanel setting - LukeP
3General Administration – (life membership procedure) – MarkW   
4Grants Documentation – Progress of Finish Lines not Finish Times Grant / Club Grants / etc – MarkW / Carly

CORRESPONDENCE
invoice from NSW Tri for ODL’s for Xmas ($362.50) & Women’s Tri ($425)
Request for invoice for Sponsorship sent out – D2f/Cityfit, Bathurst Physiotherapy
AusTriathlon Webinar Wed Jan 22, 2025 9am – 10am ( Microsoft Teams Meeting)
Mt Panorama User Group – our Sulman park booking has been taken by Motorsport - rebook
AusTriathlon - flexible Core Membership prices start in January
CycleSafe – Input into the Councils BRATS (Bathurst Region Active Transport Strategy) required – see YourSay
Bathurst Library – 11mile track record holder Frank Corry recognised as a Pillar of Bathurst in 2024
Natalie Conn (Library) - Luke Tyburski, will visit library talking about his book 'Chasing Extreme'.
Aus Tri – please enter participation data in FINANCE tab of Tri No2 in the online sanctioning portal
Bathurst Aquatic Centre – data on participates Race 2
Tamaryn McGregor Journalist, Central West (TMcGregor@seven.com.au) – required video of Tri on 22/12/24

TREASURER’S REPORT – Financials
COMMITTEE REPORTS
MANAGEMENT Committee -
JUNIOR COMMITTEE –
SETUP (& Projects) COMMITTEE -

GENERAL BUSINESS
Training course in Timing System and Race Results software
Review of Aussie Day Tri –
Courses – Championship race – same course as previous (run/swim/Cycle/swim/run)– no teams option
Non-Championship race – short course only – run 2.5 / swim 200m / Cycle 15km – solo and Teams
Juniors Boomer and Joeys as normal (will need a course diagram available on media prior to event)
Schedule – Boomers 8am / Joeys 815am / Enticer 8:30am if required / Senior Briefing 9am – race start 9:15?
Operations/Responsibilities/Duties for Aussie Day Tri – 1. Setup – 2.Entry – 3 Timing & Results –
Aussie Day preparation
Potential Problems - Review any issues arising from Triathlon on 22/12/24
Entry Fees and Rego – (juniors enticer Short Course (& teams) Championship race
Water & recovery – We are planning to buy around 12 Dozen bottles of water – Kath looking for suggestions on the cheapest spot – suggestions?
Preso – Giveaways (Renshaw Vouchers) ?  -- Order Trophies for Overall Australia Day Tri
Book clubhouse
Letter Drop
Confirm Booking with Workcontrol Operations & Pool

Next Event and Meeting

9

Triathlon News / Re: Tri Club Meetings 2024/25

« on: January 07, 2025, 11:40:13 PM »

Agenda for Bathurst Tri Club General Meeting No6 Summer 2024/25
Tuesday (10th Dec 2024) at 5:30 to 6pm at Club House
Apologies –
Present – Hobbo Kirsten Kath Thomas Nikki Darren Nick Gary

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
2Communications – Continuing to investigate use of Messenger and Facebook for communications
– New EMAILS Discussed
3General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
4Grants – Investigate $4000 grant to be used for Traffic Control Course & Upgrading Timing and RACE RESULTS
Discussion – documentation is taking place and info is available if asked for
Expenses – Continuing to discuss with Gav (Luke to document)

CORRESPONDENCE
BRC – Receipt from Council – Club House Yearly Lease: $700
Request for invoice for Sponsorship – D2f/Cityfit, Bathurst Physiotherapy
NSW Tri – Evaluation of 2024 Bathurst Womens Tri – ie Finish Lines not Finish Times Grant
Bathurst Aquatic Centre – data on participates Race 1
Sally A-S – Bank Details to donate to Womens Refuse
Susan McPhee (BRC) – update to traffic Management

TREASURER’S REPORT – Financials / Fair Trading documents

COMMITTEE REPORTS
MANAGEMENT Committee - Timing / RaceResult / Communications (Email, domain & web site, Office365) /
JUNIOR COMMITTEE – Review of Race – ie New Courses & Schedule, Finish Line & Post Race 
SETUP (& Projects) COMMITTEE - Review of Tri 1 – propability of establishing an enticer on the program / Clothing

GENERAL BUSINESS
Workcontrol Operations – (Hobbo) – All booked and Checked
Trophies for Team Tri – (Mark) Ordered
Operations and Responsibilities for Xmas Team Tri – 1. Event – 2. Setup – Entry / Courses / Start / Schedule / Finish  - duties  -- Darren to investigate Lollys for Xmas Round
Discussion on entry fee – to force people to fill in Pool Memberships details etc – to discuss with Luke
COURSE - 200m M Shape – 11mile Track – Run will be a lap of the Denison & Hereford St Bridge loop
Confirm Calendar – Discussion that we may lose our March Sulman Park Booking
Nikki – raised the Aquatic Centre running Swim Squad training for the Club – Gary to run poll on Facebook
James – The Lead Marshall for the Junior Racing should do the briefing
Donation from Womens round – Photo required (Mark W) - Financials Gary would like some documentation

Next Meeting – 15th Jan 2025 – Since Moved forward a day to Tuesday 14th January 25
Meeting Close

10

Triathlon News / Re: Info Bathurst Wallabies Tri Season 2024/25

« on: November 13, 2024, 11:28:56 PM »

GENERAL NEWS -
Sorry Club Meeting Reminder not sent:
My Apologies – I had thought I had emailed out the reminder for the Club Meeting Today, but it wasn’t posted. Sorry for to the Non Facebook Users who didn’t get the Reminder for the club Meeting.
For the meeting Agenda see the Club’s Minutes Site –
https://www.nswcycling.com/forum/index.php?topic=142.0
Or the Club’s News Site at –
https://www.nswcycling.com/forum/index.php?topic=143.0

Club Podcast:
Attached is the first of our Triathlon Club Podcasts on our Club Office Bearers – It was recorded at the club info session & season launch when we talked to Kath Stutsel. It was a good interview and got plenty of downloads on day 1 – have a listen –
Just use either of the attached links – or just search for “Western NSW Cycling” on you podcast player then just scoll through to the “Triathlon News: 10minutes with Kath Stutsel” Episode
Episode URL
https://NSWcycling.podbean.com/e/triathlon-news-10minutes-with-kath-stutsel/
Direct Link -
https://www.podbean.com/eas/pb-c7wy3-1738a38

A lot happening at the moment:
Firstly, big thank you to everyone on the committee, there has been a massive amount of work done, so bit thank you to all.
Secondly the Racing is already in full swing – the club represented at the Wollongong World Triathlon Championships Qualifiers in recent weeks and again this week in Canberra. Good Luck everyone 
Thirdly, Round 2 of our Bathurst Season occurs on the 24th November - 2024 D2F CityFit Women Triathlon and Bathurst Physio Men Short Course Tri – plus a full program of Junior Triathlons – SPREAD THE WORD.
Fourthly, Mudgee Interclub entries are open on the 1st Dec 2024, you need to be a member of the club to represent Bathurst at the Championship.
Finally, very exciting news that local Tri Champions Hollee & Nick have been blessed with bouncing baby triathlete, we are so excited for them.

To Add to the Meeting Minutes
Couple of issues on the agenda but not discussed – No Performance points – just the start points - for the Club Champions Points Score in Round 2 in the Women’s event on the 24th Nov. As it is not really a race.
MW – 13/11/24

11

Triathlon News / Re: Tri Club Meetings 2024/25

« on: November 13, 2024, 04:51:15 PM »

Agenda for Bathurst Tri Club General Meeting No5 Summer 2024/25
Wednesday (13th Nov 2024) at 5:30 to 6pm at Club House
Apologies – Nikki
Present – Hobbo Luke Thomas Gary Kirsten Jessie Kath Darren

CORRESPONDENCE
Bathurst Physiotherapy - sponsorship
Capital Chemist - sponsorship
D2F CityFit - sponsorship
BRC - Bill from Council – Sports maintenance fee, Club Lease, Levy charges
TRI Aus - Webinar Game Plan Coaching
Sarah Fraser / (Richard Hobson) Pool Booking Form for the 2024/25 Triathlon Season

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES/COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing - The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - RaceResult system -We may need to purchase some credit for online rego.
LUKE – Square account - We can buy a small device but my phone is setup to scan cards.
Public officer requires updating before for Square to transfer payments to us.
Paypal account want some ID soon / Luke current contact handed to Gary H once we have email addresses
LUKE – Communication - working on reimplementing Office365 for non-profits - It is vital that we all start using it once available
CARLY – Investigating / Applying for Club Grants
ANNA – Designed & Produced Train&Try Concept and Promotional Slide ---

JUNIOR COMMITTEE
Define & clarification the Joey and Boomer Categories

SETUP (& Projects) COMMITTEE
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – (StockTake - replenishing stocks). (Note – Design is dependent on sponsors and promotional issues)
KATH – Investigating Proposed EV charging Station at Domain Car Park

EXECUTIVE
GARY/ MARK - St Geoge Meeting - Set up Meeting with Holly Pareezer
KATIE/KIRSTIN - resident letter
RICHARD HOBSON – Book Workcontrol Operations / Bathurst Aquatic Centre
GARY HAMER – Investigating Fair Trading Rego
MARK – NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent out
MARK – Club Structure/Communication – Facebook & Messager Authorities
MARK – Club Future – Funds, Promotions, Potential Events


General Business
1Final decisions on Event 2 before we ask for entries
2024 Annual D2F Cityfit All Female Triathlon “You Decide”
The “You Decide” format gives competitors options in each of the 3 legs –
300m Swim - is flippers, pull-buoys etc optional – YOU DECIDE
15km Cycle – has a selection between two courses – The Standard “Historic” 11mile track or a 30min ride on our lap course – YOU DECIDE
2.5km Run – is alongside the river on the paths where you can run and walk – YOU DECIDE
FINISH - finish time or position or neither ?? – Club Championship Points??
Entry -
Briefing -
Swim – Rolling Start - self-seeded timing mate 10m run to the pool – Normal Course 3 x Up & back laps – getting out at the southeastern steps
Cycle – Option 1 – Consisting of a Lap of the 11mile Track – This famous course has been used for racing in Bathurst for over 100years with records going back to the 1800s. If you can break the 35minutes in an event you can call yourself a cycle racer, while if you take it real seriously and break the 30min barrier you can claim a cycling Expert status.
Option 2 – Only got one of the kids bikes?, or nervous about the traffic?, maybe your just not confident about finishing the event - Well just use the Stanley Street loop option, were you ride for 30min (self-timed) at your own pace on a 500m circuit using Stanley St and William St. Take your time, have a chat and please feel free to use the club’s toilets to change into dry clothed before the cycle if you prefer.
NOTE Both courses will come out of the domain carpark over the timing mat – however the Option1 (11mile) will turn left and run up the footpath to the mount line closer to the round-about, (see Diagram). Meanwhile the Option2 (loop) will go straight out onto Stanley Street. 
RUN – back out the domain carpark over the timing mat and this turn right down Stanley St then around William St and across the road at the western end of the William St Bike turn. Across the road to the paths and then do the normal run course - although turning short.

Bathurst Physio Male Short Course Triathlon “Staggered Start”
300m Swim / 15km Cycle / 2.5km Run
Novice Triathletes starting 7:50, Returning 7:55am & Experienced 8:00am.
Normal short course with the run going up Stanley St to the new Mount (& Dismount) lines. Also the run goes around the William St end of the cycle leg.

2 Other Business..........

Next Meeting – Wednesday 11th Dec 2024 (maybe Monday 9th Dec)

12

Triathlon News / Re: Info Bathurst Wallabies Tri Season 2024/25

« on: November 01, 2024, 03:33:12 PM »

Due to the success of Event 1 2024/25 Bathurst Triathlon Season we are now running 4 full triathlons at the Stanley Street Club house in 2024/25

UPDATE (31st Oct 2024) The calendar will now be --
24-11-24 The Women’s Tri (presented by D2F Cityfit) & Bathurst Physio Male Short Course Tri
22-12-24 D2F CityFit Christmas & Teams Triathlon
26-01-25 Capital Chemist Australia Day Interclub Triathlon
16-02-25 Bathurst Physiotherapy & Sports Injuries Centre Carroll/Scott Triathlon
1/2-03 -25 – Reserve Event Date

Details for the Triathlon on the 24-11-24
The Women’s Tri (presented by D2F Cityfit) will use a “You Decide” format which gives competitors options in each of the 3 legs.
We are having a Rolling Start for all events – To Be Confirmed the proposed schedule is:- Bathurst Physio Men’s “Stagger” Triathlon - 7:55 inexperienced Men, 8:00 returning Men, 8:55 Experienced Men --- 8:15am Rolling Start for The 2024 Women’s Tri (presented by D2F Cityfit)
Race Timing Issues – Timing is optional and we want to celebrate your participation!

13

Triathlon News / Re: Info Bathurst Wallabies Tri Season 2024/25

« on: November 01, 2024, 03:25:58 PM »

Published by Mark Kez Windz (28 oct 2024)
Event 1 2024/25 Bathurst Triathlon Season
GREAT RACING ON MT PANORAMA / WAHLUU
Presented by Bathurst Physiotherapy & Sports Injuries Centre and Dedicated To Fitness Cityfit Bathurst Capital Chemist Compounding Bathurst
It's always exciting for a local Bathurst Sports Club to get to race on Mt Panorama / Wahluu especially on a spectacular morning on a circuit that overlooks the city.
The Bathurst Wallaby’s Triathlon Club held a duathlon to open the 2024/25 season, given the club's recent success at the world championships.
There was plenty of action with the course consisting of three run legs separated by two bike rides, which made the transition a hive of activity.
MALE EVENT
In true Mt Panorama style national junior representative Angus Argent-Smith looked to be coasting to a comfortable win in the male long course event, when a puncture in the final cycle leg sent him into the pits for repairs, coming back into the race just in front of second placed Mark Windsor. The pair then racing together into the final run leg where Angus broke away from Windsor for overall honours. Rankin Springs visitor Richard Argent-Smith making the podium with his son after a might battle with outstanding rookie Riley Sewell, who put in an amazing performance riding a mountain ride in the event. Last year’s medallist from the local championships, Darren Fenton rounding out the top five.
FEMALE EVENT
Wonderful to have Fran Grady and Danielle Patterson in women’s long course event, the pair are both excellent endurance athletes, Danielle recently returning from the world titles in Townsville, while Fran has mostly been doing ultra running events, since returning from the legendary Hawaiian Ironman a couple of year back.
Danielle Patterson led the way in the first few legs before finished strongly to take round one of the 2024/25 Bathurst Tri Season. Newcomer Claire Newton took third in the event, Claire returning to the sport after a long break, having previously contested some major events in Victoria.
AGE CATEGORIES
Plenty of speed on in the Junior Category (15-19yrs) with Angus Argent-Smith defeating Riley Sewell, while initial results suggested the computer timing could not split Matt Press and Alex Krajcer in the Senior Category event (20-40yrs). Some excellent cycling in the Masters Category (40-60yrs) were Richard Argent-Smith defeated Darren Fenton and state medallist Gary Hamer, while Mark Windsor and Chris Grady battled out the Super Vets (60+ class.
SHORT COURSE
Fallon Weal was the winner of the Short Course after leading the women’s field outright in the first run. Jack English defeated Steven Vollebergh in the mens short course event, both men have plenty of experience in Triathlon and great to see them in the opening round of the 2024/25 Wallabies Tri Club Season.
JUNIORS
The Boomers race started very fast, in fact their Race Marshall couldn’t keep up with the impressive junior field in the first run.
Hannah’s continues her improvement taking out the event after a super bike ride.
Meanwhile Cal’s win in the boy’s boomers category came after he took the lead in the first run. Maxwell and Dexter taking second & third after a great battle, swapping positions a number of times during the event
While in the participation Joeys event, Percy and Digby put on a real show for the crowd. The pair came into transition at the end of the bike ride, then ignored race officials (and support crew) to charge back out of the Pitts on the cycles for another lap.

14

Triathlon News / Re: Tri Club Meetings 2024/25

« on: October 28, 2024, 03:52:05 PM »

REVIEW AFTER ROUND 1 - Sulman Park Duathlon -
Firstly a big thank you for everyone's efforts at our first event for the 2024/25 season.
Heaps of positive feedback plenty asking for another duathlon at sulman park before the end of the season.
Due to the booking process this is unlikely unless we close the season with another one in March or April.

Now - URGENT BUSINESS AHEAD OF ROUND 2 (24/11/2024)
Now maybe the most urgent business at the moment is round two of the season - which was to be the junior skills day at the aquatic centre and a proposed Duathlon for the seniors.
The “Pillar of Bathurst Park”  Senior Duathlon is likely to require more permissions, so the senior event is under some doubt. Due to the clash with the Bathurst international car race Sulman Park is not available.
So with Bathurst Physio confirming their sponsorship this week the best option seems to be normal triathlon at Stanley St.
This coincided with a few of us discussing - It's going to be difficult to run the teams triathlon on the same day as  all-female tri..
SO WE ARE MOVING A MOTION That --
The dates to all remained the same – but a change to the events:-

24th November 2024 – The annual All Female Bathurst Triathlon, & Male Support Event
22nd December 2024 – D2F Cityfit Christmas, Teams Triathlon
26th January 2025 - Capital Chemist Australia Day Triathlon
16th February 2025 –Bathurst Physiotherapy & Sports Injuries Centre Carroll Scott Triathlon
PS - Possible Another Trial Event on the weekend of 1st- 2nd March 2025 -- could be possible.

I think there will be enough time to do this if we move fast – and Happy to discuss this here – but I will Move a Motion on the Executive Messager Site to make this change on Wednesday and hopefully announce it by the end of the week.

TO DO -
Hobo will need to add the date to Work Control
Kirsten & Katie – to send out the letters to the Stanley St Residents
And I will need to make a couple of changes to the Sanction Portal
Will discuss with Carly the names of these events as we attempt to secure further sponsorship.
Maybe Discuss with Anna/Kath & the crew the possibility of another event info session
Luke to continue to work on computer timing (considering 3G problems and Screen Freezing)

Other Issues
Sponsorship – Do need to confirm all season sponsors 
Club Clothing – Club TShirts – will need to add to existing stock so all new members can be  given a club T Shirt.
Next Meeting -- Wed 13th November 2024 - 5:30pm Clubhouse

UPDATE (31st Oct 2024)
The calendar will be --
24-11-24 The Women’s Tri (presented by D2F Cityfit) & Bathurst Physio Male Short Course Tri
22-12-24 D2F CityFit Christmas & Teams Triathlon
26-01-25 Capital Chemist Australia Day Interclub Triathlon
16-02-25 Bathurst Physiotherapy & Sports Injuries Centre Carroll/Scott Triathlon
1/2-03 -25 – Reserve Event Date

Details for the Triathlon on the 24-11-24
We are having a Rolling Start  for all events – 7:55 inexperienced Men, 8:00 returning Men, 8:55 Experienced Men --- 8:15am Rolling Start for The 2024 Women’s Tri (presented by D2F Cityfit)
Race Timing Issues – Timing is optional and we want to celebrate your participation!

15

Triathlon News / Re: Tri Club Meetings 2024/25

« on: October 16, 2024, 12:15:26 PM »

Agenda for
Bathurst Tri Club General Meeting No4 Summer 2024/25
Wednesday (16th Oct 2024) at 5:30 to 6pm at Club House

Apologies – Claire, Gav, Kirralee, Hollie, Nick, Anna, Candice?
Present –

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Proposed Club Structure For The Bx Tri Club – Positions Fill, Bank/Fair Trading to be informed
2Calendar – Completed
3Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
4Communications – Continuing to investigate use of Messenger and Facebook for communications
Hope to have all emails of office bearers now – All Officers now contractable by Email
5General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
6Grant – Investigate $4000 grant to be used for Traffic Control Course – Continuing to discuss with Gav

CORRESPONDENCE
BRC - Bill from Council – Club House Yearly Lease: Clubhouse 8 Stanley Street, Bathurst -- $700
TRI Aus - Club Support Webinar 2024/25 - SportAus 'Game Plan' & Coach Education Relaunch - Wed Oct 30
Sales - Cheeta Teamwear -- Due for a replenish?
Bathurst Physiotherapy (Fri, 27 Sept) – appointment to see John re sponsorship (22 oct)
Council - SUBJECT: Notice of Proposal – NRMA Electric Vehicle Charging Infrastructure –
Domain Carpark, Stanley Street, Bathurst. -- The Licensee agrees that the Licensor shall have the right to temporarily restrict access to the Licensed Area, for any purpose, provided that a minimum three (3)
weeks prior written notice is given by the Licensor detailing its intention to do so,
other than in the case of an emergency, when no prior notice is required.
Fair Trading – Info required

COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing / RaceResult - I've tested the timing points and updated the firmware. They seem to start up ok but I haven't tested them with mats or antennae. The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - I have access to the RaceResult system and can setup an event in any format that is required. We may need to purchase some credit for online rego. It's not expensive.
LUKE – Square - We have a Square account ready to accept EFT payments. We can buy a small device but my phone is setup to scan cards.
LUKE – The have done an association search and are requesting that Gavin Borg be identified as the public officer. I suggest we wait until the paperwork is registered with Fair Trading and identify Gary instead. I have sent Square a message. UNtil this is resolved, they won't transfer payments to us.
LUKE – Paypal - I've also setup a Paypal account using the clubs ABN. They'll want some ID soon enough too. This is how we'll take online payments. Its a business account - not a personal one. So it will be handed over to officeholders as the committee changes over time. I am the contact at the moment but it should be handed to Gary H once we have email addresses.
LUKE – Communication - Our domain is still registered for the next few weeks. I'm working on reimplementing Office365 for non-profits which will provide us with a method of more suitable collaboration including email addresses. If approved, it is free for non-profits. It is vital that WE ALL start using it.
CARLY - I have looked into the Club Grants and from what I can see we could look at applying for a Category 2 and a Category 2 In Kind depending on what we were after in regards to support. Supplied a screen shot of this information - Here is link to a guide on how to complete the application ClubGRANTS-Online_Applicants Overview_0722.pdf I am happy to take this on if the committee decides that we do want to apply for a Club Grant.
ANNA – Designed & Produced Train&Try Concept and Promotional Slide --- It would be great to discuss this weekends training event though: - if anyone can attend to help - who will have keys for clubhouse - if anyone has a waiver!
CLAIRE – Supplied Financial Reports of year ending 2018,2019, 2020, -, -, 2023. To be submitted to Fair Trading.

JUNIOR COMMITTEE
Junior Committee meeting held Club House - 12/09/2024 - attendees- JESSIE, CANDICE, DOUG, KIRRALEE. Minutes
Discussed our overall goals for Junior Program - increase participation / promoting and supporting NSW All Schools triathletes – Assistance maybe from WRAS coach Tristan Harrison (& Mercedes etc)
Proposed dates were agreed - skills day formal discussed – Assistance counting bike laps on race day –
Discussed New Child Safe Standards – Processes around Photography
Discussed the promotion of upcoming junior events
Define & clarification the Joey and Boomer Categories

SETUP (& Projects) COMMITTEE
NICK & DARREN – Discussed the issues with Sulman Park Site for event 1
TOM – Talks with Marks regarding the use of the Morrisett Set – S Plants site for a Duathlon event. Also discussed getting access to Sulman Park to investigate the site.
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – contacting suppliers and considering new design – also looking at replenishing stocks. (Note – this project is dependent on sponsors and promotional issues)
KATH – Cleaning up Club Store Rooms – Return old promotional items and taking rubbish to Tip etc
KATH – Investigating Proposed EV charging Station at Domain Car Park

EXECUTIVE
KIRSTEN – Meeting with St Geoge - Set up Meeting with Holly Pareezer to work through problems and update details with the Club’s Account.
KATIE - Attached an example of resident letter, happy to draft up one for this seasons dates, will upload tomorrow
RICHARD HOBSON – contacted Workcontrol Operations to organised a quote for our 3 major Triathlons - - Total $3230.70 for our 3 events
RICHARD HOBSON – Meeting with Bathurst Aquatic Centre - Booked Pool - 4 dates
GARY HAMER – Meeting with St George to set-up Business Account –
GARY HAMER – Investigating Fair Trading Rego
MARK – Discussed Sanctions with Adam CEO and John (NSW Tri) - Sanctions for 6 event posted to NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent to contracted sponsors (3 yr term) – discussed with MarkS / and have an appointment with JohnR


General Business
1Final decisions on Event 1 before we ask for entries
2Final Approvals on full summer calendar
3Train & Try Promotion – Anna “It would be great to discuss - if anyone can attend to help”
4Club Structure/Communication – Facebook & Messager Authorities
5Club Future – Funds, Promotions, Potential Events
6Other Business..........

ACTIONS ARISING from discussions at meeting:
1Proposed Club Structure For The Bx Tri Club – Completed
2Calendar – was Completed – but concerns on Senior Rd2 event – This was unresolved!
3Fair Trading–Continuing – PublicOfficer tobe updated GH – Financial Statement -MarkW to forward info to GH
4Communications – Facebook – contact current owners to get permissions sorted - MarkW
5General Administration – (life membership procedure) – Continuing Mark W to chase up
6Grant – Check $4000 grant can be used for race expenses–Continuing- MarkW to forward emails to GH/LP
7TRI Aus Webinar- Game Plan&Coach Ed Wed Oct 30 – MarkW to investigate (& forward info to Jess)
8Sales - Cheeta Teamwear – Nikki to do a stock take
9Existing Sponsors – MarkW to continue discussion – meeting Bx Physio next week
10Council–NRMA EV Charging Station Proposal-MarkW send letter to Council-Mark/Kath to talk further Council
11LUKE working of Timing / RaceResult - Square account ready to accept EFT payments - Paypal account using the clubs ABN (handed over to officeholders as the committee changes)-Meeting agreed for Luke to upgrade 3G mobile network – also to purchase credit for online rego if required–
12Re Square account will use Luke phone is setup to scan cards – but investigate buy a small device in future.
13Luke looking to reimplementing Office365 for non-profits including emails – Progressing
14CARLY to continue to apply for Club Grants-focus on Junior Race Expenses – MarkW to send traffic Quote
15ANNA assistance at Sat. Info Sess– Carly offered to promote at Parkrun/MarkW volunteer to run interview
16Skills day format discussed – MarkW to document skill Ideas and send to Junior Committee for discussion
17Discussed New Child Safe Standards regarding new Sulman Park Facilities – Jessie to consider a poster
18Further clarification of Joey&Boomer categories in light of the new ODL conditions – Jessie to investigate
19Sulman Park Site inspection and access for Rd1 Duathlon – MarkW to get toilet keys
20Use of Morrisett St S.Plants site for a Duathlon event. Not likely at this stage. Luke to investigate further later
21Club Clothing - NIKKI considering new design
22Letter to residents ahead Stanley St Closure-KIRSTEN&KATIE to write and deliver when events on Facebook
23Edit of Original dates for Stanley St Closure – MARKW has emailed Council with new dates- LUKE to check PK
24Meeting with St Geoge re A/C – MARKW/GARYH to meet with Holly – MARKW to check St George CDF
25Investigating Fair Trading Rego - GARYH to prepare Financial Reports to submit as required
26ASIC info/details require updating – MARKW/LUKE/GARY to raise with Nathan P
27Complete NSW Tri Sanctions - MARKW to update final 4 event to Submit Status on Portal
28Review Event1 Mt Pam Duathlon – Take entries – MARKW add event Facebook – LUKE to add Entry Link
29Praparation Train&Try Promotion – MARKW to discuss with Anna- & Post more Detail on Facebook
30Club Future Quick discussion on raising funds with event – LUKE to investigate Potential Events in future


Unresolved Discussion
EVENT 2
Concerns on Senior Rd2 event – ie Pillar Park Duathlon - 24th November 2024 – after showing the event details/diagrams to the meeting concerns raised. Decided to move back to the Management Committee to discuss when other events were raised.
The point is Sanctions and Permission are already overdue so very few options.
While the modification to the original Council may need to be more formally sent – Luke to investigate
There are reasons for this event – no1 connection to Clubhouse (toilets etc), no2 easy access for the seniors to come back to aquatic centre to help with the Junior Skills Triathlon, no3 few residents or Traffic management.
ACTION – Will require urgent discussion by the Management Committee

EVENT 1   
The discussion on the Sulman Park Duathlon Setup make require bit more Discussion – in regard to setup and pre-race briefing etc. Luke is the person to work through this, as it involved placement of timing – one of the issues discussed was the run in and run out at the same end of transition – so it is an unfair and congested transition entry and maybe worth mentioning in briefing. – again require discussion by management Committee and maybe Setup committee..


Next Meeting - Wed 13th November 2024 - 5:30pm Clubhouse.