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Triathlon News / Re: Tri Club Meetings 2024/25
« Last post by Mark on October 16, 2024, 12:15:26 PM »Agenda for
Bathurst Tri Club General Meeting No4 Summer 2024/25
Wednesday (16th Oct 2024) at 5:30 to 6pm at Club House
Apologies – Claire, Gav, Kirralee, Hollie, Nick, Anna, Candice?
Present –
Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Proposed Club Structure For The Bx Tri Club – Positions Fill, Bank/Fair Trading to be informed
2Calendar – Completed
3Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
4Communications – Continuing to investigate use of Messenger and Facebook for communications
Hope to have all emails of office bearers now – All Officers now contractable by Email
5General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
6Grant – Investigate $4000 grant to be used for Traffic Control Course – Continuing to discuss with Gav
CORRESPONDENCE
BRC - Bill from Council – Club House Yearly Lease: Clubhouse 8 Stanley Street, Bathurst -- $700
TRI Aus - Club Support Webinar 2024/25 - SportAus 'Game Plan' & Coach Education Relaunch - Wed Oct 30
Sales - Cheeta Teamwear -- Due for a replenish?
Bathurst Physiotherapy (Fri, 27 Sept) – appointment to see John re sponsorship (22 oct)
Council - SUBJECT: Notice of Proposal – NRMA Electric Vehicle Charging Infrastructure –
Domain Carpark, Stanley Street, Bathurst. -- The Licensee agrees that the Licensor shall have the right to temporarily restrict access to the Licensed Area, for any purpose, provided that a minimum three (3)
weeks prior written notice is given by the Licensor detailing its intention to do so,
other than in the case of an emergency, when no prior notice is required.
Fair Trading – Info required
COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing / RaceResult - I've tested the timing points and updated the firmware. They seem to start up ok but I haven't tested them with mats or antennae. The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - I have access to the RaceResult system and can setup an event in any format that is required. We may need to purchase some credit for online rego. It's not expensive.
LUKE – Square - We have a Square account ready to accept EFT payments. We can buy a small device but my phone is setup to scan cards.
LUKE – The have done an association search and are requesting that Gavin Borg be identified as the public officer. I suggest we wait until the paperwork is registered with Fair Trading and identify Gary instead. I have sent Square a message. UNtil this is resolved, they won't transfer payments to us.
LUKE – Paypal - I've also setup a Paypal account using the clubs ABN. They'll want some ID soon enough too. This is how we'll take online payments. Its a business account - not a personal one. So it will be handed over to officeholders as the committee changes over time. I am the contact at the moment but it should be handed to Gary H once we have email addresses.
LUKE – Communication - Our domain is still registered for the next few weeks. I'm working on reimplementing Office365 for non-profits which will provide us with a method of more suitable collaboration including email addresses. If approved, it is free for non-profits. It is vital that WE ALL start using it.
CARLY - I have looked into the Club Grants and from what I can see we could look at applying for a Category 2 and a Category 2 In Kind depending on what we were after in regards to support. Supplied a screen shot of this information - Here is link to a guide on how to complete the application ClubGRANTS-Online_Applicants Overview_0722.pdf I am happy to take this on if the committee decides that we do want to apply for a Club Grant.
ANNA – Designed & Produced Train&Try Concept and Promotional Slide --- It would be great to discuss this weekends training event though: - if anyone can attend to help - who will have keys for clubhouse - if anyone has a waiver!
CLAIRE – Supplied Financial Reports of year ending 2018,2019, 2020, -, -, 2023. To be submitted to Fair Trading.
JUNIOR COMMITTEE
Junior Committee meeting held Club House - 12/09/2024 - attendees- JESSIE, CANDICE, DOUG, KIRRALEE. Minutes
Discussed our overall goals for Junior Program - increase participation / promoting and supporting NSW All Schools triathletes – Assistance maybe from WRAS coach Tristan Harrison (& Mercedes etc)
Proposed dates were agreed - skills day formal discussed – Assistance counting bike laps on race day –
Discussed New Child Safe Standards – Processes around Photography
Discussed the promotion of upcoming junior events
Define & clarification the Joey and Boomer Categories
SETUP (& Projects) COMMITTEE
NICK & DARREN – Discussed the issues with Sulman Park Site for event 1
TOM – Talks with Marks regarding the use of the Morrisett Set – S Plants site for a Duathlon event. Also discussed getting access to Sulman Park to investigate the site.
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – contacting suppliers and considering new design – also looking at replenishing stocks. (Note – this project is dependent on sponsors and promotional issues)
KATH – Cleaning up Club Store Rooms – Return old promotional items and taking rubbish to Tip etc
KATH – Investigating Proposed EV charging Station at Domain Car Park
EXECUTIVE
KIRSTEN – Meeting with St Geoge - Set up Meeting with Holly Pareezer to work through problems and update details with the Club’s Account.
KATIE - Attached an example of resident letter, happy to draft up one for this seasons dates, will upload tomorrow
RICHARD HOBSON – contacted Workcontrol Operations to organised a quote for our 3 major Triathlons - - Total $3230.70 for our 3 events
RICHARD HOBSON – Meeting with Bathurst Aquatic Centre - Booked Pool - 4 dates
GARY HAMER – Meeting with St George to set-up Business Account –
GARY HAMER – Investigating Fair Trading Rego
MARK – Discussed Sanctions with Adam CEO and John (NSW Tri) - Sanctions for 6 event posted to NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent to contracted sponsors (3 yr term) – discussed with MarkS / and have an appointment with JohnR
General Business
1Final decisions on Event 1 before we ask for entries
2Final Approvals on full summer calendar
3Train & Try Promotion – Anna “It would be great to discuss - if anyone can attend to help”
4Club Structure/Communication – Facebook & Messager Authorities
5Club Future – Funds, Promotions, Potential Events
6Other Business..........
ACTIONS ARISING from discussions at meeting:
1Proposed Club Structure For The Bx Tri Club – Completed
2Calendar – was Completed – but concerns on Senior Rd2 event – This was unresolved!
3Fair Trading–Continuing – PublicOfficer tobe updated GH – Financial Statement -MarkW to forward info to GH
4Communications – Facebook – contact current owners to get permissions sorted - MarkW
5General Administration – (life membership procedure) – Continuing Mark W to chase up
6Grant – Check $4000 grant can be used for race expenses–Continuing- MarkW to forward emails to GH/LP
7TRI Aus Webinar- Game Plan&Coach Ed Wed Oct 30 – MarkW to investigate (& forward info to Jess)
8Sales - Cheeta Teamwear – Nikki to do a stock take
9Existing Sponsors – MarkW to continue discussion – meeting Bx Physio next week
10Council–NRMA EV Charging Station Proposal-MarkW send letter to Council-Mark/Kath to talk further Council
11LUKE working of Timing / RaceResult - Square account ready to accept EFT payments - Paypal account using the clubs ABN (handed over to officeholders as the committee changes)-Meeting agreed for Luke to upgrade 3G mobile network – also to purchase credit for online rego if required–
12Re Square account will use Luke phone is setup to scan cards – but investigate buy a small device in future.
13Luke looking to reimplementing Office365 for non-profits including emails – Progressing
14CARLY to continue to apply for Club Grants-focus on Junior Race Expenses – MarkW to send traffic Quote
15ANNA assistance at Sat. Info Sess– Carly offered to promote at Parkrun/MarkW volunteer to run interview
16Skills day format discussed – MarkW to document skill Ideas and send to Junior Committee for discussion
17Discussed New Child Safe Standards regarding new Sulman Park Facilities – Jessie to consider a poster
18Further clarification of Joey&Boomer categories in light of the new ODL conditions – Jessie to investigate
19Sulman Park Site inspection and access for Rd1 Duathlon – MarkW to get toilet keys
20Use of Morrisett St S.Plants site for a Duathlon event. Not likely at this stage. Luke to investigate further later
21Club Clothing - NIKKI considering new design
22Letter to residents ahead Stanley St Closure-KIRSTEN&KATIE to write and deliver when events on Facebook
23Edit of Original dates for Stanley St Closure – MARKW has emailed Council with new dates- LUKE to check PK
24Meeting with St Geoge re A/C – MARKW/GARYH to meet with Holly – MARKW to check St George CDF
25Investigating Fair Trading Rego - GARYH to prepare Financial Reports to submit as required
26ASIC info/details require updating – MARKW/LUKE/GARY to raise with Nathan P
27Complete NSW Tri Sanctions - MARKW to update final 4 event to Submit Status on Portal
28Review Event1 Mt Pam Duathlon – Take entries – MARKW add event Facebook – LUKE to add Entry Link
29Praparation Train&Try Promotion – MARKW to discuss with Anna- & Post more Detail on Facebook
30Club Future Quick discussion on raising funds with event – LUKE to investigate Potential Events in future
Unresolved Discussion
EVENT 2
Concerns on Senior Rd2 event – ie Pillar Park Duathlon - 24th November 2024 – after showing the event details/diagrams to the meeting concerns raised. Decided to move back to the Management Committee to discuss when other events were raised.
The point is Sanctions and Permission are already overdue so very few options.
While the modification to the original Council may need to be more formally sent – Luke to investigate
There are reasons for this event – no1 connection to Clubhouse (toilets etc), no2 easy access for the seniors to come back to aquatic centre to help with the Junior Skills Triathlon, no3 few residents or Traffic management.
ACTION – Will require urgent discussion by the Management Committee
EVENT 1
The discussion on the Sulman Park Duathlon Setup make require bit more Discussion – in regard to setup and pre-race briefing etc. Luke is the person to work through this, as it involved placement of timing – one of the issues discussed was the run in and run out at the same end of transition – so it is an unfair and congested transition entry and maybe worth mentioning in briefing. – again require discussion by management Committee and maybe Setup committee..
Next Meeting - Wed 13th November 2024 - 5:30pm Clubhouse.
Bathurst Tri Club General Meeting No4 Summer 2024/25
Wednesday (16th Oct 2024) at 5:30 to 6pm at Club House
Apologies – Claire, Gav, Kirralee, Hollie, Nick, Anna, Candice?
Present –
Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Proposed Club Structure For The Bx Tri Club – Positions Fill, Bank/Fair Trading to be informed
2Calendar – Completed
3Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
4Communications – Continuing to investigate use of Messenger and Facebook for communications
Hope to have all emails of office bearers now – All Officers now contractable by Email
5General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
6Grant – Investigate $4000 grant to be used for Traffic Control Course – Continuing to discuss with Gav
CORRESPONDENCE
BRC - Bill from Council – Club House Yearly Lease: Clubhouse 8 Stanley Street, Bathurst -- $700
TRI Aus - Club Support Webinar 2024/25 - SportAus 'Game Plan' & Coach Education Relaunch - Wed Oct 30
Sales - Cheeta Teamwear -- Due for a replenish?
Bathurst Physiotherapy (Fri, 27 Sept) – appointment to see John re sponsorship (22 oct)
Council - SUBJECT: Notice of Proposal – NRMA Electric Vehicle Charging Infrastructure –
Domain Carpark, Stanley Street, Bathurst. -- The Licensee agrees that the Licensor shall have the right to temporarily restrict access to the Licensed Area, for any purpose, provided that a minimum three (3)
weeks prior written notice is given by the Licensor detailing its intention to do so,
other than in the case of an emergency, when no prior notice is required.
Fair Trading – Info required
COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing / RaceResult - I've tested the timing points and updated the firmware. They seem to start up ok but I haven't tested them with mats or antennae. The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - I have access to the RaceResult system and can setup an event in any format that is required. We may need to purchase some credit for online rego. It's not expensive.
LUKE – Square - We have a Square account ready to accept EFT payments. We can buy a small device but my phone is setup to scan cards.
LUKE – The have done an association search and are requesting that Gavin Borg be identified as the public officer. I suggest we wait until the paperwork is registered with Fair Trading and identify Gary instead. I have sent Square a message. UNtil this is resolved, they won't transfer payments to us.
LUKE – Paypal - I've also setup a Paypal account using the clubs ABN. They'll want some ID soon enough too. This is how we'll take online payments. Its a business account - not a personal one. So it will be handed over to officeholders as the committee changes over time. I am the contact at the moment but it should be handed to Gary H once we have email addresses.
LUKE – Communication - Our domain is still registered for the next few weeks. I'm working on reimplementing Office365 for non-profits which will provide us with a method of more suitable collaboration including email addresses. If approved, it is free for non-profits. It is vital that WE ALL start using it.
CARLY - I have looked into the Club Grants and from what I can see we could look at applying for a Category 2 and a Category 2 In Kind depending on what we were after in regards to support. Supplied a screen shot of this information - Here is link to a guide on how to complete the application ClubGRANTS-Online_Applicants Overview_0722.pdf I am happy to take this on if the committee decides that we do want to apply for a Club Grant.
ANNA – Designed & Produced Train&Try Concept and Promotional Slide --- It would be great to discuss this weekends training event though: - if anyone can attend to help - who will have keys for clubhouse - if anyone has a waiver!
CLAIRE – Supplied Financial Reports of year ending 2018,2019, 2020, -, -, 2023. To be submitted to Fair Trading.
JUNIOR COMMITTEE
Junior Committee meeting held Club House - 12/09/2024 - attendees- JESSIE, CANDICE, DOUG, KIRRALEE. Minutes
Discussed our overall goals for Junior Program - increase participation / promoting and supporting NSW All Schools triathletes – Assistance maybe from WRAS coach Tristan Harrison (& Mercedes etc)
Proposed dates were agreed - skills day formal discussed – Assistance counting bike laps on race day –
Discussed New Child Safe Standards – Processes around Photography
Discussed the promotion of upcoming junior events
Define & clarification the Joey and Boomer Categories
SETUP (& Projects) COMMITTEE
NICK & DARREN – Discussed the issues with Sulman Park Site for event 1
TOM – Talks with Marks regarding the use of the Morrisett Set – S Plants site for a Duathlon event. Also discussed getting access to Sulman Park to investigate the site.
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – contacting suppliers and considering new design – also looking at replenishing stocks. (Note – this project is dependent on sponsors and promotional issues)
KATH – Cleaning up Club Store Rooms – Return old promotional items and taking rubbish to Tip etc
KATH – Investigating Proposed EV charging Station at Domain Car Park
EXECUTIVE
KIRSTEN – Meeting with St Geoge - Set up Meeting with Holly Pareezer to work through problems and update details with the Club’s Account.
KATIE - Attached an example of resident letter, happy to draft up one for this seasons dates, will upload tomorrow
RICHARD HOBSON – contacted Workcontrol Operations to organised a quote for our 3 major Triathlons - - Total $3230.70 for our 3 events
RICHARD HOBSON – Meeting with Bathurst Aquatic Centre - Booked Pool - 4 dates
GARY HAMER – Meeting with St George to set-up Business Account –
GARY HAMER – Investigating Fair Trading Rego
MARK – Discussed Sanctions with Adam CEO and John (NSW Tri) - Sanctions for 6 event posted to NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent to contracted sponsors (3 yr term) – discussed with MarkS / and have an appointment with JohnR
General Business
1Final decisions on Event 1 before we ask for entries
2Final Approvals on full summer calendar
3Train & Try Promotion – Anna “It would be great to discuss - if anyone can attend to help”
4Club Structure/Communication – Facebook & Messager Authorities
5Club Future – Funds, Promotions, Potential Events
6Other Business..........
ACTIONS ARISING from discussions at meeting:
1Proposed Club Structure For The Bx Tri Club – Completed
2Calendar – was Completed – but concerns on Senior Rd2 event – This was unresolved!
3Fair Trading–Continuing – PublicOfficer tobe updated GH – Financial Statement -MarkW to forward info to GH
4Communications – Facebook – contact current owners to get permissions sorted - MarkW
5General Administration – (life membership procedure) – Continuing Mark W to chase up
6Grant – Check $4000 grant can be used for race expenses–Continuing- MarkW to forward emails to GH/LP
7TRI Aus Webinar- Game Plan&Coach Ed Wed Oct 30 – MarkW to investigate (& forward info to Jess)
8Sales - Cheeta Teamwear – Nikki to do a stock take
9Existing Sponsors – MarkW to continue discussion – meeting Bx Physio next week
10Council–NRMA EV Charging Station Proposal-MarkW send letter to Council-Mark/Kath to talk further Council
11LUKE working of Timing / RaceResult - Square account ready to accept EFT payments - Paypal account using the clubs ABN (handed over to officeholders as the committee changes)-Meeting agreed for Luke to upgrade 3G mobile network – also to purchase credit for online rego if required–
12Re Square account will use Luke phone is setup to scan cards – but investigate buy a small device in future.
13Luke looking to reimplementing Office365 for non-profits including emails – Progressing
14CARLY to continue to apply for Club Grants-focus on Junior Race Expenses – MarkW to send traffic Quote
15ANNA assistance at Sat. Info Sess– Carly offered to promote at Parkrun/MarkW volunteer to run interview
16Skills day format discussed – MarkW to document skill Ideas and send to Junior Committee for discussion
17Discussed New Child Safe Standards regarding new Sulman Park Facilities – Jessie to consider a poster
18Further clarification of Joey&Boomer categories in light of the new ODL conditions – Jessie to investigate
19Sulman Park Site inspection and access for Rd1 Duathlon – MarkW to get toilet keys
20Use of Morrisett St S.Plants site for a Duathlon event. Not likely at this stage. Luke to investigate further later
21Club Clothing - NIKKI considering new design
22Letter to residents ahead Stanley St Closure-KIRSTEN&KATIE to write and deliver when events on Facebook
23Edit of Original dates for Stanley St Closure – MARKW has emailed Council with new dates- LUKE to check PK
24Meeting with St Geoge re A/C – MARKW/GARYH to meet with Holly – MARKW to check St George CDF
25Investigating Fair Trading Rego - GARYH to prepare Financial Reports to submit as required
26ASIC info/details require updating – MARKW/LUKE/GARY to raise with Nathan P
27Complete NSW Tri Sanctions - MARKW to update final 4 event to Submit Status on Portal
28Review Event1 Mt Pam Duathlon – Take entries – MARKW add event Facebook – LUKE to add Entry Link
29Praparation Train&Try Promotion – MARKW to discuss with Anna- & Post more Detail on Facebook
30Club Future Quick discussion on raising funds with event – LUKE to investigate Potential Events in future
Unresolved Discussion
EVENT 2
Concerns on Senior Rd2 event – ie Pillar Park Duathlon - 24th November 2024 – after showing the event details/diagrams to the meeting concerns raised. Decided to move back to the Management Committee to discuss when other events were raised.
The point is Sanctions and Permission are already overdue so very few options.
While the modification to the original Council may need to be more formally sent – Luke to investigate
There are reasons for this event – no1 connection to Clubhouse (toilets etc), no2 easy access for the seniors to come back to aquatic centre to help with the Junior Skills Triathlon, no3 few residents or Traffic management.
ACTION – Will require urgent discussion by the Management Committee
EVENT 1
The discussion on the Sulman Park Duathlon Setup make require bit more Discussion – in regard to setup and pre-race briefing etc. Luke is the person to work through this, as it involved placement of timing – one of the issues discussed was the run in and run out at the same end of transition – so it is an unfair and congested transition entry and maybe worth mentioning in briefing. – again require discussion by management Committee and maybe Setup committee..
Next Meeting - Wed 13th November 2024 - 5:30pm Clubhouse.