Bathurst Triathlon Club Meeting AGENDA – No22025/26 Season - Meeting No 2 - 16th July 2025 – Stanley St Clubhouse – 5:30pmPrevious Meetings – General meeting No1 was after the AGM/Then a E Meeting in May – See Details MINUTES FROM GENERAL MEETING No 1 (2025/26 season) April 16th April 2025 at the Club House1 Proposed events for Summer 2025/26 – 20year Anniversary – MW to start calendar
2 Club Rego Fees (Tri Aus Membership) – moved to cutting the Club Component of the fees to a minimum.
3 Funding:- Discussion about Running Festival to raise funds. MW to organise discuss with Running Group
5 New Interclub Trophy. MW to talk to Clubs
6 Chairs:- The Lions Club of Mount Panorama Inc purchasing 40 chairs for Stanley Street Clubhouse. MW
CORRESPONDENCE FROM MAY E-MEETING – May 2025Council – calling for representatives on the Bathurst Region Active Transport Strategy.
Cupcake Apparel – to send out the new Tri Suit in the next week
Bathurst Aquatic Centre – sent details on their “Reconciliation Week Aqua Sessions” Mat 28 – see attached
Square AU Account Services --- Thu, May 8, 9:13 AM - We are happy to inform you that a review of your account has been completed. If your account has a pending transfer, your funds will be deposited within 1-2 business days.
Swim Club using the Clubhouse -- BCASC President president@bathurstswimmingclub.com.au Sun 27 Apr,
Hi, The Swim Club would like to use the Clubhouse for its AGM/Summer Presentation night on Friday, 2 May from 5.30pm. Hopefully this is OK with your Clubs. Kind regards Annette Press Acting President BCASC/Race Secretary
AGM: -- The 2024/25 conclude with the annual general meeting attached all the office bearers for next year, still looking for a couple of people on the junior committee.
President - Mark Windsor, Vice-President – Rich Hobson, Secretary – Kirsten Weal, Treasurer – Gary Hamer
Junior Development Committee: - Jessie Adams (Coord), Kerryn Windsor (A Coord), Doug Fisk (& Vancant)
Management & Planning Committee: - Luke Patterson (Sec), Gavin Borg, James Kelly, Carly Sewell, Anne Blackie, Hollee North.
Setup & Projects Committee: - Kath Stutsel (E.Manager), Darren Fenton (C), Nick North, Nikki & Luke Thurtell Thomas Hanrahan.
For more info see the clubs minutes site at-
https://www.nswcycling.com/forum/index.php?topic=142.0 CORRESPONDENCE AND GENERAL BUSINESS – MEETING NO.22025/26 Traffic Management Proposed Tri Dates Stanley St.From: Paul Kendrick Paul.Kendrick@bathurst.nsw.gov.au - Sent: Monday, 26 May 2025 11:22 AM
Subject: 25-26 Bathurst Wallabies Triathlon season [SEC=UNOFFICIAL]
Just chasing the Clubs request for Wallabies 2025/26 Triathlon Season.
Any help in this matter is greatly appreciated.
Thanks & Regards - Paul. Paul Kendrick- Traffic & Design Engineer
We are proposing the following dates for the coming 2025/26 Tri season:
Sunday 23rd November 2025 - Bathurst Women's Triathlon Sunday
Sunday 21st December 2025 - Bathurst Wallabies Christmas Teams Triathlon
Monday 26th January 2026 – Bathurst Australia Day Triathlon
Sunday 15th February 2026 –Carroll/Scott Memorial Trophy
Certificate of Insurance Currency2025-06-24 01:20 - Hi Mark,I have removed that old email from my mailing list and will use the new one provided. I will progress the application through my chain of command with the current insurance document. I will add a condition to the report saying that an updated insurance document will be provided to Police once it is in existence. Once you have confirmed the amended dates please send version 2 through to me and I will complete the process on my end. Thank you, Acting Inspector PIFFARELLI
Sulman Park Booking Saturday 16/08/25 – Bathurst Triathlon Club (Sulman park)
Saturday 13/09/2025 – Bathurst Triathlon Club (Sulman Park)
User Group - Hi Mark, I'm sorry but all of your suggested dates have already been booked by regular users.
The rifle club holds its Open Championships on 25th-26th October. Also the Light Car Club stages an open championship meeting in March & require access to Barry Gurdon Drive and the top of the mount.
Harris Park BookingSunday 9/11/2025 - Proposed Sunday Morning Bathurst Duathlon at Harris Park Mt Panorama
Sunday 22/03/2026 - Proposed Sunday Morning Bathurst Duathlon at Harris Park Mt Panorama
BRC - I see your point about raising funds, and I don't have any authority in amending the fees. You could put a letter to Council requesting the waiving of fees, and they may choose to do so out of their 356 donations. Let me know if you want any more information on this. Yes, those dates are still available. I will reserve them for you in the meantime, while we figure out payment of facilities. Hannah Welch - Manager Events (Mon-Thur) - Bathurst Regional Council
Other 2025/26 Event Permissions Other Authorities – Work Control / Swimming Pool - RH
OSP – all Events to be added to Portal after Meeting No2 (16/07/2025)
General Requirements for Activities -
BRC - Plus a few procedural changes at council causing a few headaches. Eg the NRMA’s lease at the Stanley St site has not been considered no booking procedure exists.
New Sports integrity Australia requirements - Expecting more scrutiny this year on the safe standards on all club activities – eg. “Game Plan” has been launched for all clubs providing tools and resources – see
https://gameplan.ausport.gov.au/2025/26 Local Season promotion1 Bathurst Events Calendar
2 Local event titles, themes & promotions
Australia Day – Local Land council
Tri-ability – interest local Disability Advocacy Joe Bennett
CW Duathlon Champs -- I saw discussions on a Central West Duathlon Series. Dubbo is hosting 3 events over the next two months, and we really like this format in the winter/pre-season because we can use the Dubbo Cycling Track and have it all off road. We are very keen for a Central West competition in the future. Pete
Smarty Grants acquittal infoHave urgent Correspondence from the Office of Sport chasing smarty grants acquittal info..
Sports Grants grantsunit@sport.nsw.gov.au -- Fri 23 May, 16:35
Dear Bathurst Triathlon Club Incorporated, Recently we contacted the original project contact we had noted against a grant your organisation received from the NSW Office of Sport, however we have not received a response. Could you please provide a new contact, including a name and email address, for this project who will be able to complete the required Project Completion and Financial Acquittal form via our grant management system SmartyGrants . The details of the grant are:
Grant Program Name: Local Sport Grant Program (LSGP) 2019/20 - Grant Amount Awarded: $5,000.00
Your organisation received a grant from the following Grant Program: Grant Program/Round: Local Sport Grant Program (LSGP) 2019/20 - - Application ID: 38413
Changes Tri Australia – Including new membership hub portal:While recent meeting suggested the big coastal clubs are excited about the new membership hub portal with it new comprehensive ranking system… Indirectly it is really going to tighten the way we run events with complete documentation (rego, results.. ) of sanctioned events.
Member Hub - Thanks again for those who attended the Webinar on Monday evening, We presented on the Member Hub as the main focus of the session, which is an extremely exciting development for the sport moving forward.
New tabs on your JustGO membership platform - Murray Newham - Tue, Jul 1, 5:49 PM – over the next couple of days, keep an eye out for the new tabs on your JustGO membership platform, this is where you will see your rewards (discounts etc), as well as your results/rankings (when they become available).
Digital ID Cards – these may take a little longer than usual to process as they come from google and apple, if any details are showing on your card that are incorrect, please wait an hour or so, and try downloading your card again.
Old Bathurst TC Invoices owing in the OSP:Adam Wicks adam.wicks@nsw.triathlon.org.au - Thu, May 29, 9:42 AM
Hi Mark, there is some outstanding invoices in the Online Sanctioning Portal that I was hoping you can pay:
EventIdentifier NSW9403 - 23/24 Bathurst wallabies Race 3 - EventName NSW9404 - 23/24 Bathurst wallabies Race 4 – Interclub OrganisationName / AmountOutstanding Bathurst Wallabies Triathlon Club - 7.50 - 36.00
NSW9405 - 23/24 Bathurst wallabies Race 5 - Womens Round - Bathurst Wallabies Triathlon Club 67.50
NSW9407 - 23/24 Bathurst wallabies Race 7 - Bathurst Wallabies Triathlon Club 13.50
NSW10428 - 24/25 Bathurst Wallabies Race 5 Carroll Scott Triathlon - Bathurst Wallabies Triathlon Club 81.00
AusTri are chasing us up so I am chasing you up. Let me know, Adam
Club membership:Fri, Jun 27, 2:22 PM To:- Aus Triathlon Membership -- Attn Jade Wilfred - Regarding: lowering the standard price membership for Bathurst Triathlon Club
Hello – Jade Thanks for the conversation today. Just confirming the Bathurst Triathlon club wants to lower the fee for the club membership component down to $5 for both Junior and Senior members. (ie down from current $30 for seniors in 2024/25). Thanks again Jade, Mark Windsor - President Bathurst Triathlon Club
Esport Triathlon Training Sessions:David Williams --- Fri, Jul 4, 4:25 PM
G’day Gary, Thanks for reaching out. I think what you’re proposing is a great idea, and NSW Triathlon would be fully supportive of the concept. I read both documents and conceptually I agree with what you have written, but I just have a couple of suggestions:
Triathlon Australia is now called Aus Triathlon
It wouldn’t hurt to research what level of insurance (if any) that Cityfit/D2F patrons have. If there is some insurance then you should mention it (but mention it in general terms – don’t be specific). That would be another reason for them to use your sponsor.
As you are promoting this activity there can be a tacit expectation that anything you promote is inherently safe. I suggest that you include a rider that mentions that:
participants must obey normal road rules;
NSW legislation does not allow road racing without formal sanctioning approval, and these activities are not formally sanctioned;
you should seek medical advice before undertaking any prolonged strenuous activity;
you should ensure that your equipment is in good working order prior to commencing training,
etc
Even though you have already mentioned it, I think it’s most important you reiterate that this exercise does not come with it’s own insurance. This is because, as you rightly pointed out, we have no control over the various training environments. So I’m asking that you specifically include the following question and answer to the FAQ list please:
************************
Q. If I register, does this mean that I will automatically be insured by Aus Triathlon?
A. No, as mentioned earlier, all of your training activities will be at your own risk. Neither Aus Triathlon nor the Bathurst Wallabies Triathlon Club will accept any liability for your actions or the actions of others associated with your training activities. As mentioned earlier, we strongly recommend that you take out some insurance before commencing training, and the AusTriathlon membership insurance is one option for you to consider.
*************************
And here are my answers to your queries:
will we need to, or will it even be possible to add this into the sanctioning portal? No, we can’t include it in the online sanctioning portal because we can’t sanction it.
Do you have any suggestions as to if any liability to the Bathurst Wallabies and or how to address/limit it? The additional FAQ answer should cover that. Simply speaking, you should state that you accept no liability.
Do you see any other issues that might arise? No, apart from what I have raised above.
I can't see that we can enforce membership on people that wish to participate. They are individuals that are training in environments that we have no influence over. Do you think I am correct in this assumption. Yes, you are correct.
Hope this helps, and good luck with this. If successful, it may be a model that we could promote to other clubs.
Dave - Dave Williams - Manager Events
New Bathurst KitCongrats Nikki Thurtell for her work here – Nikki also organised approval to open the Club’s tri store at the end of June? This timeline would allow sufficient time for production and delivery, ensuring the gear is ready ahead of the September/October season. – Email Thu, Jun 19, 3:44 PM
Interclub Preso / Club StatesTom Bonnafoux Thu, Apr 24, 10:44 AM - What has your club decided for the MVP? – nominated Gary H
Council Fees Wed 2nd Jul 2025 - Julianne Issa BRC - Please find attached your Invoice/Statement from Bathurst Regional Council. Annual sports maintenance fee. $351.00 From - 01/07/2025 To - 30/06/2026 – for Recoup 20% of annual maintenance costs for sporting fields as per Management Plan.
Sponsorship (& Club Stakeholders): At this point we haven’t formally engaged with the club’s sponsors for their assistance for last season. Also had requests for a meeting regarding the “Club fund raising event” – the winter Running Festival with Trevor Bayliss – who was Offering assistance to get the Bathurst Half can be resurrected .
Manning Aquatic Centre - Just wanted to reach out and touch base regarding the discussion at our Community Network Forum in March earlier this year, I’m wondering if you have had any luck with researching/locating a grant to support the entry fees for the annual Australia Day triathlon event or if you’d like to partner and plan a fundraiser for possibly the upcoming winter school holidays?
regards, Rowee Stair Inclusion coordinator
Doesn’t seem that the club is registered with BDSRC / also Check with Fair Trading that Club is now registered.
BRATS:BRC has established representatives on the Bathurst Region Active Transport Strategy with the Bathurst Tri Club involved. Attached some details on initial work with Bitzios Consulting
General Business:
