Tri Club Meetings 2024/25

[Mark]

2024 Annual general Meeting (and Presentation)
RSL - 1st of June 2024, 4pm

Present: Nick North, Hollee North, Mark Windsor, Gavin Borg, Jesse Rose Adams, Virginia Van Gend, Angela Smith, Claire Scott, Richard Hobson, Darren Fenton. -- Apologies: Katie prior

1Treasurer’s report
Claire to attach report.
Club position- numbers are still down since covid. Also this year in
comparison to last were down slightly, but we did have one cancelled
round.
Funds are Lower than the beginning of the year. But we did have big
purchases, new club bikes and new merchandise.
We received a $1500 for Triathlon NSW.
Also Gavin will all his hard work managed to secure a $4000 grant from
NSW Office of Sport.
Rising cost particularly traffic control is making it very hard to get ahead.
Roughly $1500 a round.

2 - President’s report
Report to be attached. Key Points:
Gavin First full year as president. Has decided to do for another, but has
asked that we have more support from the committee.
Wanting all committee members to be trained in all areas so work load can
be divided.
Very grateful for all our sponsors this year without them the club wouldn’t be
able to run.
Very excited to announce that we have received The $4000 grant, and
would like to invest some of the money towards training some of the
committee into the Tri NSW foundation program or beyond.
Club numbers were good particularly the junior.
Interclub we were in a very good 2 nd position up till the last round where we
unfortunately drop back to 3 rd .
We had some fantastic individual results representing the club in Ironmans,
Huskisson, UTA, and Port Mac.
4 Members have qualified for the 2024 world triathlon championships in
Townsville in August. Well done Gavin Borg, Mark Windsor, Danielle
Patterson and Mercede Cornelius-Feltus.

3 - 2023/2024 Positions
• All Positions declared vacant, nominations and seconds received by this
present, Positions for the new season as follows:
• President – Gavin Borg
• Vice President – Richard Hobson
• Secretary – Angela Smith
• Treasurer –Claire Scott has Resigned

4 General Meeting / Committee Update (2024/25 season).
• Gavin to contact fair Trading to see if club is still registered.
• Life members.
• Reducing our 7 rounds to maybe 6 or even 4 big rounds and really
promote them as special rounds. Eg. Country state.
• Inquire about use of the Dam as an option x2 rounds.
• Inquire also about Scotts All Saints.
• Changing the first round of the season to a duathlon at the mount.
Will be a roster for each round, so that it is not the same people each round setting
up.
Big emphasis on getting all of the committee and even some member trained.
Looking into a new timing system, Rego Platform, financial platform.
Maybe making rounds prepaid, so will can lock in numbers.
Finding a new sponsor of the women round.
Setting Up some coaching session particularly for the junior. Mount and
dismounting some running drills Etc.

Club Championship for 2023/24
Women - 1st - Matilda Wylie, 2nd - Nikki Thurtell, 3rd - Virginia Van Gend
Men - 1st - Thomas Hanrahan, 2nd - Mark Windsor, 3rd - Darren Fenton

[Mark]

Bathurst Tri Club Meeting
5pm RSL – 13 July 2024
Present – Gav, Nick, Hollee, Angela, Mark

Minutes/Business
Gav to Stand Down as President.
(Claire had already stated she wished to step down - so the club only had 2 of the 7 positions filled - urgent action required)

General Business - Details Upcoming Season
Gav - We have council approval, and police approvals are on their way,
Gav - tri NSW insurance is up to date for this season
Gav - estimate we have three sponsors who are willing to help with the rounds - but correspondence is required (corrected sept 2024)

[Mark]

July 2024 - Breakdown of Club Executive
Jul 26, 2024 - Gavin
Hey all, we haven't had any discussion on a meeting when I'm home next, How I see it, as it stands Bathurst wallabies are going to struggle to deliver this season and beyond.
1. Claire has stood down as treasurer as of the AGM.
2. I have stood down as president.
3. The last meeting had only 5 attended.
I know everyone is extremely busy but I think we do need to meet up whilst I'm back next or the club can meet whenever.
If we have no direction moving forward then I will have to notify tri NSW that Bathurst wallabies will not be running rounds this season and that is the last thing I want to see.
If anyone knows of anyone who would like to join the committee, Then invite them in as this committee is filled with amazing people but we do just need to make some decisions.
I am home from the 10th august then leave again the 19th. (I'm unavailable the 11th).

Jul 26, 2024 - Jessie-Rose
In light of some of our most loyal and giving committee members stepping down due to personal reasons, Bathurst Wallabies need YOU! Without more committee members, we fear that we will be unable to carry out our 2024/2025 season. Our current committee is friendly, helpful, passionate about our sport and are just all-round legends. If you have some time to offer, no matter how small, we would appreciate it.
We will meet on August 17th at 4pm at the Clubhouse to discuss the upcoming season in the hope that we can work together to make it go ahead. Please join us and be part of your favourite sporting community in Bathurst
We acknowledge the outgoing committee members for the valued contributions they’ve made to our community and thank them for their ongoing guidance as we look to fill their very big shoes.

Sun, Jul 28 - Mark Windsor -- Re Special Meeting on 17 Aug 2024
To Claire & existing Executive --
Discussion - Gav I could fill in Pro-Term as president till he returns/or when the meeting sets new officials (including their responsibilities and duties).
Couple of things –
1 if someone else would like to do the Presidents Role Pro-term (ie until the club formally appoints someone) let me know urgently. (let say by Sunday Night).
2 if anyone can assist with the Treasurer role pro-term again let me know
3 Will chase up the issues minuted at meetings in June & July.. check progress
4 Now sorry I am not that good or connectable on Facebook & Messenger..
5 I guess this Will/Could mean a review and update of the FaceBook Site as the Management control site for the Club.
6 Been chasing up the Tri Clubs constitution details – does seem to by ModelRules but is anyone aware of any attached By laws or Guidelines.

[Mark]

Bathurst Triathlon Club - Urgent Special Meeting
Special Meeting with 3 members of the only remaining 4 person Executive stepping-down

Saturday - August 17th at the Clubhouse – 4pm
Mark Windsor chaired this meeting after volunteering to fill in president after Gav stepped down
Details - Angela Smith also resigning from Secretary, Joining Gavin Borg (ex President) & Claire Scott (ex-Treasurer leaving only Richard Hobson as the only remaining club executive member

Present – Hobo Jessie Claire Gav Darren Nic Hollee Angela Kirralee Anna Kirsten
APOLOGIES – Nikki Thurtell, Kath Malligan, James Kelly, Gary Hamer, Candice, Katie P

Special General Business
Establishing Club Management for 2024/25
STRUCTURE – Discussion into Club Constitution: Believe the Club Constitution is Model Constitution – So we should have 7 names (for voting). These would be:-
Pres, Vice Pres, Secretary, Treasurer, Committee Member 1, Committee Member 2, Committee Member 3
Note - You would have a subcommittee under some of these voting positions.
Note – A number of people volunteered to assist – With Mark Windsor in the Presidents role to talk to the volunteers about the positions they preferred to assist in – and covering the position required by the clubs Constitution.
Action – Plan to establish the new structure (ie update Model Constitution) and identify people in the roles by next meeting on the 4th Sept 2024 - Note a number of people expressed interest on the night - these people to be chased up after the meeting.

Nominations 2024/25 executive - (PS - posted/approved 09/09/24)
2024/25 BATHURST WALLABIES EXECUTIVE GROUP
President - Mark Windsor (& Gav Borg to assist)
Vice-President – Rich Hobson
Secretary – Kirsten Weal (& Katie Prior to assist)
Treasurer – Gary Hamer (&Claire Scott to assist)

2024/25 BATHURST TRI CLUB MANAGEMENT COMMITTEES
2024/25 Junior Development Committee: - Jessie Adams, Candice Falconer, Kirilee Burke, Doug Fisk.
2024/25 Management & Planning Committee: - Gavin Borg, James Kelly, Luke Patterson, Carly Sewell, Claire Scott, Anne Blackie
2024/25 Setup & Projects Committee: - Nick North, Darren Fenton, Kath, Nikki Thurtell, Thomas Hanrahan, Hollee North

PREVIEW MINUTES / CORRESPONDENCE – AND BUSINESS ARISING
GENERAL CHAT about who is available to help out – and identifying club office bearers
ADMINISRATION -Gavin to contact FairTrading regarding registration. Claire to talk to bank on changing signatories (upd sept) (see Attached documentation & motion)
Life members. (Meeting No1 – No Progress on this matter)
RACING / Calendar – Discussion on reducing our 7 rounds to maybe 6 or even 4 big rounds, Changing the first round of the season to a duathlon at the mount - (Meeting June  – Maybe only 3 major rounds – 2 Dates booked at Mt Panorama – only Saturday Morning Available –
Gav: council approvals through (Waiting on police) – Dates required – MarkW is it cheaper to just close the road?)
Mark investigated use of the Dam as an option x2 rounds.
No progress on using Scotts or All Saints.
AMG - Will be a roster for each round, so that it is not the same people each round setting-up. (Meeting No1 – No Updates – on this matter)
CORRESPONDENCE –
Messenger Gav B Jul 15, 2024, 9:23 PM – official stood down President
Messenger Gav B -- Jul 26, 2024, Jul 26, 2024, 6:15 AM - Problems
Messenger Jess – Meeting Set for 17th Aug.
Messenger Mark W -- Jul 26, 2024, 11:26 PM – MW to fill in President
Facebook Enquires – Melissa - Lucie - Cloro Sprts - Kate Anderson - Krissy Ukena
FAIR TRADING EMAIL - Club required to lodge annual summaries / Update Public Officer

CALENDAR
Meeting looked at possible dates the club could run events – Noting change to Mudgee & Dubbo Interclubs
Meeting came up with so possible dates.
MW to email WorkControl (Attn Ben Gunn & Matthew Martin) – then rang to get info on likely charges .
Gav: council approvals through (Waiting on police) –MarkW contacted Council (Park & Gardens) on possible
event options – also will need to investigate getting access to Mt Panorama
MW to enquired at council about use of the Dam as an option
MW Investigated new course option – (mentioned to Parkrun) – meeting looked at diagrams
Womens Round - women round to be included into Team Round
Action – Proposed Calendar by next meeting on the 4th Sept 2024

Vote on signatories for Bathurst Triathlon Club Account
Mark Windsor <nswcyclingwest@gmail.com>
Tue, Oct 1, 10:51 PM - to Tri, TriBxCC, Gary, jessie, TriBxCC, Tri, Tri
To – Richard, Kirsten, Gary, Jessie, Gav (James), Nick & Mark
Re – Club Bank Account

Executive Vote Required -
To approve a motion - we need the 7 officers as Identified by the constitution to vote.. They are - Vice Pres RH, Sec KW, Tres GH, Jun Coord JA, ManageCoord GB, Setup Coord NN -- casting V - Pres MW -- So I need each of you to consider the following setup info for the Club Account. See Details
Regarding the signatories
The need to update the signatories on the clubs bank a/c was discussed in the Tri Club Urgent Special Meeting - Saturday - August 17th at the Clubhouse – 4pm
MW moved that  - “the Positions of Club President (Mark Windsor), Club Secretary (Kirsten Weal), Club Treasurer (Gary Hamer) would currently be the 3 signatories on the account with two to sign”
Voting to approve..  Gary Hamer, Hobbo (Richard Hobson), James Kelly, Jessie Adams, Kirsten Weal- CARRIED

[Mark]

Bathurst Tri Club Meeting No3 Summer 2024/25
Wednesday (4 sept 2024) at 5:30 to 6pm at Club House

Apologies – Gav, Jessie, Claire, Anna
Present – Mark W, Hobo, Luke P, Thomas H, Darren F, Candice, Gary H, Nick N, Hollee N, Kirralee B, Kirsten W, Carly S, Nicki T, James K, Katie P

Previous Minutes & Correspondence
1Proposed Club Structure For The Bx Tri Club – moved to General Business
2Calendar – moved to General Business
3Fair Trading – Continuing –
Arranging Meeting CS, GH & maybe Nathan – arrange GH as Public Officer
4Communications – Continuing to investigate use of Messenger and Facebook for communications
Hope to have all emails of office bearers now – All required to Reply
5General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
6Grant – Investigate $4000 grant to be used for Traffic Control Course – Continuing to discuss with Gav

Correspondence
BRC - Bill from Council – Annual sports maintenance fee. -- $334
TRI NSW - Webinar – Safe Children Standards

General Business
1Club Structure
2024/25 BATHURST WALLABIES EXECUTIVE GROUP
President - Mark Windsor (& Gav Borg)
Vice-President – Rich Hobson
Secretary – Kirsten Weal (& Katie Prior)
Treasurer – Gary Hamer (&Claire Scott)
2024/25 BATHURST TRI CLUB MANAGEMENT COMMITTEES
2024/25 Junior Development Committee: - Jessie Adams (Coord1), Candice Falconer (Coord2), Kirilee Burke, Doug Fisk.
2024/25 Management & Planning Committee: - Gavin Borg (Coord1), James Kelly (Coord2), Luke Patterson (Sec), Carly Sewell, Claire Scott, Anne Blackie
2024/25 Setup & Projects Committee: - Nick North (Coord1), Darren Fenton (Coord2), Kath, Nikki Thurtell, Thomas Hanrahan, Hollee North

2Club Calendar Summer 2024/25
We are proposing events on the following weekends: -
26 or 27th Oct 2024 Duathlon
24/November/2024 – TBA
22/December/2024 – Bathurst Wallabies Christmas Teams, Family and Female Triathlon
26th January 2025 - Bathurst Australia Day Interclub Triathlon
16 February 2025 – Carroll Scott memorial Triathlon

3Carly will investigate use of the Pitts
4Possible use of the SES to close Stanley Street – will need to discuss with Claire

Next Meeting - Wed 16th Oct 2024

[Mark]

Bx Tri Club Junior Committee Meeting
Club House - 12/09/2024.
Present - Jessie, Candice, Kirralee, Doug & Mark
Note - minutes not necessary here, (as committee minutes can be just emailed to the next full club meeting correspondence) - however these notes are supplied as the President was involved.   

General Business
1General discussion on the way the committee fits & functions in the structure - Clubs Junior Coordinators Jessie (1) and Candice (2) and Junior Committee members Kirralee & Doug
2“Proposed” Race dates and details identified. (club waits for final approvals).
We are planning to run a duathlon in late October to start the season, while there will be junior events at this event the Junior Program will officially start with a Triathlon Skills Event at the Pool in November which should prepare our younger triathletes for the coming race events. Junior Triathlons will be held with the Senior events in December at the popular Teams Triathlon, then the Aussie Day Triathlon in January and at the Carrol Scott Memorial Triathlon in February.
3While the Junior committee is planning to continue with the three development categories (Joeys and Boomers1 & 2) this summer, this season will require compliance with the new Safe Child Standards, so the junior committee is hard at work putting plans in place.
4 Junior Committee waits for final approvals for events to begin promoting the season
NOTE – jess to update these notes if required

Attached is a Summary of the Notes from Jessie on the first Junior Committee Meeting
Junior Meeting minutes 12/09/2024 - attendees- jessie, candice, doug and Kirralee.
- proposed dates were agreed. 26/10 duathlon, 24/11 skills day, 22/12, 26/1, 16th/2.
- skills day- could ride/ run around the river, could use the car park for bike skills, should be a fee involved.
- to make counting bike laps on race day more accurate and easier for counters, kids should say name and the lap they're on. this should be developed on skills day.
- our overall goals are to increase the number of participants and to assist with this we may look at promoting and supporting NSW All Schools triathletes and may ask young achievers like Mercedes to come and work with the kids. We could look at contacting WRAS coach Tristan Harrison to see whether he might support us.
- when taking photos, if one person does so they should ask the young person and their adult whether their photo can appear on social media.
- provide some clarification around Joey's and Boomer's and circulate via social media.
- promote upcoming junior events on social media.
In response to Mark's email
Event 1 - concerns about how this event may not be the friendliest reintroduction
Event 2 - is helping our young people to become more confident in each discipline and should be very achievable for people of any ability and experience in triathlon – extra Notes on each leg supplied
Event 3 4 & 5 – Jess to start a google doc and share it with the Junior Committee where we can share ideas about our club's adoption of the Child Safety Standards. Also require Set-up committee provide some details
Promotion & development of Junior Events – Categories (boomers, Joeys defined) defined – Promotions considered

[Mark]

Bx Tri Club Management Committee Meeting
Club House - 25/09/2024 at 5:30
Present – Mark Gav Luke Kath Jess Hollee Nick Hobo Anne
Apologies – James Claire Kirsten Tom Carly
Note - committee minutes can be just emailed to the next full club meeting correspondence - however these notes are supplied due to the urgent nature of some of this discussion.   

Agenda
The main agenda item formalising the 2024/25 Calendar – finalise permissions – and publicise.

Current Proposal is
26th Oct 2024 Saturday Duathlon - (Sulman Park) which as you are correct in suggesting doesn't look good (simply a season starter)
24/November/2024 – Skill Session at the Pool Complex
22/December/2024 – Bathurst Wallabies Christmas Teams, Family and Female Triathlon
26th January 2025 - Bathurst Australia Day Interclub Triathlon
16 February 2025 – Carroll Scott memorial Triathlon
Extra events - Sunday 12/01/2025 & Sunday 1 March 2025
 
Discussion
1Locking-in dates (event clashes, venue options, event goals
2 Event details (Name ie Sponsors, distances, entry fees
3 Event Management – who has access to online entries software, online payment availability, event timing /results.
4 Finalise permissions and service providers – ie police permissions etc, and booking work control & Pool
 
Other Proposed Agenda Items include -
1 Proposal to grant licence to NRMA for our crown reserve.

2Registered - Ensure the Club is registered (incorporated) & affiliated – essential to be registered with Fair Trading before any activities

3Venues - Ensure we have a venue to run event moving forward.. this involves an enquiry into the NRMA Charging Station at the club house, The possible options we can use for the Round1 duathlon and Round2 non traffic controlled event.

4Budget - Ensure we have the infrastructure to run events this season. This firstly this requires an assessment of the club funds available for thing like the purchase of new more efficient timing equipment, software costs, online entry and payment costs, possible venue hire, trophies etc.

5 2024/25 Sporting Association Grant - Bathurst Regional Council provides a grant scheme to assist local sporting organisations to undertake specific works or purchase equipment for the advancement of sport in the Bathurst Region.

6Club Clothing

7 Sporting Club Grants and Club Grants - Existing grant from NSW Office of Sport


General Business, Discussions & Actions
Discussion formalising the 2024/25 Calendar
1Locking-in dates general discussion on each event before confirming date and format

26th Oct 2024 Saturday Duathlon at Sulman Park – general concern this event may not work due to the allocated booking (ie Saturday Morning), the venue (possible speed humps).
Some other option considered including a Sunday morning at Sewage Plant cycle path for both Senior and junior event or a senior Duathlon with transition in the Pillars of Bathurst Path area further down Stanley St with possible run on the level bank, (juniors would be swim run based at Pool). Problem is both expected to require further permissions and it would be to late to organise – also we have a clash with Panorama Punish on the Sunday.
Decision - we have been considering doing a Duathlon at Sulman park for a number of years, The venue is booked, we have keys to both the venue and toilets, so we should run a test event to see if the venue can be used in the future.
Action opening event for the Tri season will be Saturday duathlon event at sulman park Mt Panorama for both Junior and Senior competitors
Junior and management committees to consider distances/format, race entry - rough plan is a 9:00 start to avoid park run for the seniors followed by the junior events
set up committee to be given keys and then survey the area for suitable course and location of transition including in and out exits. Also plan two move racks 2 the location for the 26th Oct 2024 event

24/November/2024 – Skill Session at the Pool Complex –
Discussion - This date we plan to ask LTC (local traffic committee) for normal permissions however we are attempting to avoid work control traffic restrictions.
The junior event will be held inside the pool complex and promoted as a skill based event to prepare the Juniors for the following Triathlon race events. We are hoping to arrange something for the senior event the management committee are working on it. At the very worst we will be using the normal permissions to hold a timed run leg which would be included in the seasons championship results.
Action
Gav to tell council (police) the date
Luke P (Management Group) to liaise with council Paul Kendrick on possible options for racing,
Mark W and junior committee to consider skills format. (liaise with Hobo)
Hobo to book date with the pool
Luke P James K & Management Group to look at race entry and results, including entry fee for this event which is to get general community interest in the following Triathlon major events.

22/December/2024 – Bathurst Wallabies Christmas Teams, Family and Female Triathlon
Discussion - Date Confirmed
Action
Gav to tell council (police) the date
Hobo to book date with the pool, and Book date and Details with WorkControl (Mark to liaise with contact details)
Luke P James K & Management Group to look at race entry and results, including entry fee and format etc which plans to continue the legacy of the Womens Triathlon in Bathurst and around NSW

26th January 2025 - Bathurst Australia Day Interclub Triathlon
Discussion - Date Confirmed – considered one of the premier triathlons in Country NSW
Action
Gav to tell council (police) the date
Hobo to book date with the pool, and Book date and Details with WorkControl
Luke P James K & Management Group to look at race entry and results, including entry fee and format etc .. so this event continues to grow in profile as the premier triathlon in western NSW

16 February 2025 – Carroll Scott memorial Triathlon
Discussion - Date Confirmed – The Club Historic memorial event and trophy race.
Action
Gav to tell council (police) the date
Hobo to book date with the pool, and Book date and Details with WorkControl
Luke P James K & Management Group to look at race entry and results, including entry fee and format etc .. so this event continues to grow in profile as the premier triathlon in western NSW

Sunday 1 March 2025 – Reserve Date for extra event
Discussion - Date Confirmed – Reserve Date for Carroll Scott trophy race, and also a possible test race of a new course.
Action
Gav to tell council (police) the date as reserve date only
Hobo may have to book date as a reserve day with the pool and WorkControl - if we run the Carroll Scott on this date due the weather problems.
Luke P James K & Management Group to consider a trial of new venues on this date, in preparation of using that course in 2025/6 – this would include liaising with LTC and Council Depts and Police etc
NOTE – Also and extra Club event date to be considered for Sunday 12/01/2025 as a senior training event - Luke P James K & Management Group to consider further (no traffic permission or pool booking etc required

2 Event budget/details (Sponsors, entry fees, members vs day licences)
Mark W to urgent send letters to potential sponsors
Entry suggested $35 and $25 for members – Management to consider further 

3 Event Management –
Management Committee – Gav and Luke to talk about access to event software.
Management Committee – Luke to check event timing /results hardware is working. (it is 3G and will require updating)
Mark w – to ensure access to Tri Sanctioning Portal
 
Other Agenda Items
1 Proposal to grant licence to NRMA for our crown reserve.
ACTION - Mark and Kath have been investigating - including contact with council - who are suggesting the Tri club will continue to have access to the domain car park

2Registered - Ensure the Club is registered (incorporated) & affiliated – essential to be registered with Fair Trading before any activities.
ACTION - Kirsten is assisting Claire and Gary with updating the Clubs account with St George, Claire has been busy forwarding a number of reports to lodge with Fair Trading

3Venues - Ensure we have a venue to run event moving forward..
ACTION – Luke P Has been given a specific title - secretary triathlon management committee so he can liaise with authorities to investigate new course options. Hollee has also offered to get trained on using the timing system.. (Note we will need a handful of people who understand the result and race entry system)

4Budget - Government grants etc.
ACTION – Luke P & Management Group To investigate using the grant that Gavin secured to update timing system.
Also investigate 2024/25 Sporting Association Grants and Club Grants

6Club Brand / Promotion – Clothing and Facebook
ACTION Gav to email Nikki with info of previous club clothing.
ACTION Hollee to create slides for facebook site for Calendar/sponsors

7 General Business
Kath and Katie offered to clear the storeroom
Crack in the Club house sealing.
Management Committee to consider a club launch or training session to promote the Teams/Family/Womens Round (Anne to discuss with committee)


Meeting Close – note next Club Full Management Meeting -  Wed 16th Oct 2024

Big Thanks to everyone -- some 20 people in club Management this year -- exciting!!

[Mark]

Agenda for
Bathurst Tri Club General Meeting No4 Summer 2024/25
Wednesday (16th Oct 2024) at 5:30 to 6pm at Club House

Apologies – Claire, Gav, Kirralee, Hollie, Nick, Anna, Candice?
Present –

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Proposed Club Structure For The Bx Tri Club – Positions Fill, Bank/Fair Trading to be informed
2Calendar – Completed
3Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
4Communications – Continuing to investigate use of Messenger and Facebook for communications
Hope to have all emails of office bearers now – All Officers now contractable by Email
5General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
6Grant – Investigate $4000 grant to be used for Traffic Control Course – Continuing to discuss with Gav

CORRESPONDENCE
BRC - Bill from Council – Club House Yearly Lease: Clubhouse 8 Stanley Street, Bathurst -- $700
TRI Aus - Club Support Webinar 2024/25 - SportAus 'Game Plan' & Coach Education Relaunch - Wed Oct 30
Sales - Cheeta Teamwear -- Due for a replenish?
Bathurst Physiotherapy (Fri, 27 Sept) – appointment to see John re sponsorship (22 oct)
Council - SUBJECT: Notice of Proposal – NRMA Electric Vehicle Charging Infrastructure –
Domain Carpark, Stanley Street, Bathurst. -- The Licensee agrees that the Licensor shall have the right to temporarily restrict access to the Licensed Area, for any purpose, provided that a minimum three (3)
weeks prior written notice is given by the Licensor detailing its intention to do so,
other than in the case of an emergency, when no prior notice is required.
Fair Trading – Info required

COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing / RaceResult - I've tested the timing points and updated the firmware. They seem to start up ok but I haven't tested them with mats or antennae. The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - I have access to the RaceResult system and can setup an event in any format that is required. We may need to purchase some credit for online rego. It's not expensive.
LUKE – Square - We have a Square account ready to accept EFT payments. We can buy a small device but my phone is setup to scan cards.
LUKE – The have done an association search and are requesting that Gavin Borg be identified as the public officer. I suggest we wait until the paperwork is registered with Fair Trading and identify Gary instead. I have sent Square a message. UNtil this is resolved, they won't transfer payments to us.
LUKE – Paypal - I've also setup a Paypal account using the clubs ABN. They'll want some ID soon enough too. This is how we'll take online payments. Its a business account - not a personal one. So it will be handed over to officeholders as the committee changes over time. I am the contact at the moment but it should be handed to Gary H once we have email addresses.
LUKE – Communication - Our domain is still registered for the next few weeks. I'm working on reimplementing Office365 for non-profits which will provide us with a method of more suitable collaboration including email addresses. If approved, it is free for non-profits. It is vital that WE ALL start using it.
CARLY - I have looked into the Club Grants and from what I can see we could look at applying for a Category 2 and a Category 2 In Kind depending on what we were after in regards to support. Supplied a screen shot of this information - Here is link to a guide on how to complete the application ClubGRANTS-Online_Applicants Overview_0722.pdf I am happy to take this on if the committee decides that we do want to apply for a Club Grant.
ANNA – Designed & Produced Train&Try Concept and Promotional Slide --- It would be great to discuss this weekends training event though: - if anyone can attend to help - who will have keys for clubhouse - if anyone has a waiver!
CLAIRE – Supplied Financial Reports of year ending 2018,2019, 2020, -, -, 2023. To be submitted to Fair Trading.

JUNIOR COMMITTEE
Junior Committee meeting held Club House - 12/09/2024 - attendees- JESSIE, CANDICE, DOUG, KIRRALEE. Minutes
Discussed our overall goals for Junior Program - increase participation / promoting and supporting NSW All Schools triathletes – Assistance maybe from WRAS coach Tristan Harrison (& Mercedes etc)
Proposed dates were agreed - skills day formal discussed – Assistance counting bike laps on race day –
Discussed New Child Safe Standards – Processes around Photography
Discussed the promotion of upcoming junior events
Define & clarification the Joey and Boomer Categories

SETUP (& Projects) COMMITTEE
NICK & DARREN – Discussed the issues with Sulman Park Site for event 1
TOM – Talks with Marks regarding the use of the Morrisett Set – S Plants site for a Duathlon event. Also discussed getting access to Sulman Park to investigate the site.
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – contacting suppliers and considering new design – also looking at replenishing stocks. (Note – this project is dependent on sponsors and promotional issues)
KATH – Cleaning up Club Store Rooms – Return old promotional items and taking rubbish to Tip etc
KATH – Investigating Proposed EV charging Station at Domain Car Park

EXECUTIVE
KIRSTEN – Meeting with St Geoge - Set up Meeting with Holly Pareezer to work through problems and update details with the Club’s Account.
KATIE - Attached an example of resident letter, happy to draft up one for this seasons dates, will upload tomorrow
RICHARD HOBSON – contacted Workcontrol Operations to organised a quote for our 3 major Triathlons - - Total $3230.70 for our 3 events
RICHARD HOBSON – Meeting with Bathurst Aquatic Centre - Booked Pool - 4 dates
GARY HAMER – Meeting with St George to set-up Business Account –
GARY HAMER – Investigating Fair Trading Rego
MARK – Discussed Sanctions with Adam CEO and John (NSW Tri) - Sanctions for 6 event posted to NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent to contracted sponsors (3 yr term) – discussed with MarkS / and have an appointment with JohnR


General Business
1Final decisions on Event 1 before we ask for entries
2Final Approvals on full summer calendar
3Train & Try Promotion – Anna “It would be great to discuss - if anyone can attend to help”
4Club Structure/Communication – Facebook & Messager Authorities
5Club Future – Funds, Promotions, Potential Events
6Other Business..........

ACTIONS ARISING from discussions at meeting:
1Proposed Club Structure For The Bx Tri Club – Completed
2Calendar – was Completed – but concerns on Senior Rd2 event – This was unresolved!
3Fair Trading–Continuing – PublicOfficer tobe updated GH – Financial Statement -MarkW to forward info to GH
4Communications – Facebook – contact current owners to get permissions sorted - MarkW
5General Administration – (life membership procedure) – Continuing Mark W to chase up
6Grant – Check $4000 grant can be used for race expenses–Continuing- MarkW to forward emails to GH/LP
7TRI Aus Webinar- Game Plan&Coach Ed Wed Oct 30 – MarkW to investigate (& forward info to Jess)
8Sales - Cheeta Teamwear – Nikki to do a stock take
9Existing Sponsors – MarkW to continue discussion – meeting Bx Physio next week
10Council–NRMA EV Charging Station Proposal-MarkW send letter to Council-Mark/Kath to talk further Council
11LUKE working of Timing / RaceResult - Square account ready to accept EFT payments - Paypal account using the clubs ABN (handed over to officeholders as the committee changes)-Meeting agreed for Luke to upgrade 3G mobile network – also to purchase credit for online rego if required–
12Re Square account will use Luke phone is setup to scan cards – but investigate buy a small device in future.
13Luke looking to reimplementing Office365 for non-profits including emails – Progressing
14CARLY to continue to apply for Club Grants-focus on Junior Race Expenses – MarkW to send traffic Quote
15ANNA assistance at Sat. Info Sess– Carly offered to promote at Parkrun/MarkW volunteer to run interview
16Skills day format discussed – MarkW to document skill Ideas and send to Junior Committee for discussion
17Discussed New Child Safe Standards regarding new Sulman Park Facilities – Jessie to consider a poster
18Further clarification of Joey&Boomer categories in light of the new ODL conditions – Jessie to investigate
19Sulman Park Site inspection and access for Rd1 Duathlon – MarkW to get toilet keys
20Use of Morrisett St S.Plants site for a Duathlon event. Not likely at this stage. Luke to investigate further later
21Club Clothing - NIKKI considering new design
22Letter to residents ahead Stanley St Closure-KIRSTEN&KATIE to write and deliver when events on Facebook
23Edit of Original dates for Stanley St Closure – MARKW has emailed Council with new dates- LUKE to check PK
24Meeting with St Geoge re A/C – MARKW/GARYH to meet with Holly – MARKW to check St George CDF
25Investigating Fair Trading Rego - GARYH to prepare Financial Reports to submit as required
26ASIC info/details require updating – MARKW/LUKE/GARY to raise with Nathan P
27Complete NSW Tri Sanctions - MARKW to update final 4 event to Submit Status on Portal
28Review Event1 Mt Pam Duathlon – Take entries – MARKW add event Facebook – LUKE to add Entry Link
29Praparation Train&Try Promotion – MARKW to discuss with Anna- & Post more Detail on Facebook
30Club Future Quick discussion on raising funds with event – LUKE to investigate Potential Events in future


Unresolved Discussion
EVENT 2
Concerns on Senior Rd2 event – ie Pillar Park Duathlon - 24th November 2024 – after showing the event details/diagrams to the meeting concerns raised. Decided to move back to the Management Committee to discuss when other events were raised.
The point is Sanctions and Permission are already overdue so very few options.
While the modification to the original Council may need to be more formally sent – Luke to investigate
There are reasons for this event – no1 connection to Clubhouse (toilets etc), no2 easy access for the seniors to come back to aquatic centre to help with the Junior Skills Triathlon, no3 few residents or Traffic management.
ACTION – Will require urgent discussion by the Management Committee

EVENT 1   
The discussion on the Sulman Park Duathlon Setup make require bit more Discussion – in regard to setup and pre-race briefing etc. Luke is the person to work through this, as it involved placement of timing – one of the issues discussed was the run in and run out at the same end of transition – so it is an unfair and congested transition entry and maybe worth mentioning in briefing. – again require discussion by management Committee and maybe Setup committee..


Next Meeting - Wed 13th November 2024 - 5:30pm Clubhouse.

[Mark]

REVIEW AFTER ROUND 1 - Sulman Park Duathlon -
Firstly a big thank you for everyone's efforts at our first event for the 2024/25 season.
Heaps of positive feedback plenty asking for another duathlon at sulman park before the end of the season.
Due to the booking process this is unlikely unless we close the season with another one in March or April.

Now - URGENT BUSINESS AHEAD OF ROUND 2 (24/11/2024)
Now maybe the most urgent business at the moment is round two of the season - which was to be the junior skills day at the aquatic centre and a proposed Duathlon for the seniors.
The “Pillar of Bathurst Park”  Senior Duathlon is likely to require more permissions, so the senior event is under some doubt. Due to the clash with the Bathurst international car race Sulman Park is not available.
So with Bathurst Physio confirming their sponsorship this week the best option seems to be normal triathlon at Stanley St.
This coincided with a few of us discussing - It's going to be difficult to run the teams triathlon on the same day as  all-female tri..
SO WE ARE MOVING A MOTION That --
The dates to all remained the same – but a change to the events:-

24th November 2024 – The annual All Female Bathurst Triathlon, & Male Support Event
22nd December 2024 – D2F Cityfit Christmas, Teams Triathlon
26th January 2025 - Capital Chemist Australia Day Triathlon
16th February 2025 –Bathurst Physiotherapy & Sports Injuries Centre Carroll Scott Triathlon
PS - Possible Another Trial Event on the weekend of 1st- 2nd March 2025 -- could be possible.

I think there will be enough time to do this if we move fast – and Happy to discuss this here – but I will Move a Motion on the Executive Messager Site to make this change on Wednesday and hopefully announce it by the end of the week.

TO DO -
Hobo will need to add the date to Work Control
Kirsten & Katie – to send out the letters to the Stanley St Residents
And I will need to make a couple of changes to the Sanction Portal
Will discuss with Carly the names of these events as we attempt to secure further sponsorship.
Maybe Discuss with Anna/Kath & the crew the possibility of another event info session
Luke to continue to work on computer timing (considering 3G problems and Screen Freezing)

Other Issues
Sponsorship – Do need to confirm all season sponsors 
Club Clothing – Club TShirts – will need to add to existing stock so all new members can be  given a club T Shirt.
Next Meeting -- Wed 13th November 2024 - 5:30pm Clubhouse

UPDATE (31st Oct 2024)
The calendar will be --
24-11-24 The Women’s Tri (presented by D2F Cityfit) & Bathurst Physio Male Short Course Tri
22-12-24 D2F CityFit Christmas & Teams Triathlon
26-01-25 Capital Chemist Australia Day Interclub Triathlon
16-02-25 Bathurst Physiotherapy & Sports Injuries Centre Carroll/Scott Triathlon
1/2-03 -25 – Reserve Event Date

Details for the Triathlon on the 24-11-24
We are having a Rolling Start  for all events – 7:55 inexperienced Men, 8:00 returning Men, 8:55 Experienced Men --- 8:15am Rolling Start for The 2024 Women’s Tri (presented by D2F Cityfit)
Race Timing Issues – Timing is optional and we want to celebrate your participation!

[Mark]

Agenda for Bathurst Tri Club General Meeting No5 Summer 2024/25
Wednesday (13th Nov 2024) at 5:30 to 6pm at Club House
Apologies – Nikki
Present – Hobbo Luke Thomas Gary Kirsten Jessie Kath Darren

CORRESPONDENCE
Bathurst Physiotherapy - sponsorship
Capital Chemist - sponsorship
D2F CityFit - sponsorship
BRC - Bill from Council – Sports maintenance fee, Club Lease, Levy charges
TRI Aus - Webinar Game Plan Coaching
Sarah Fraser / (Richard Hobson) Pool Booking Form for the 2024/25 Triathlon Season

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES/COMMITTEE REPORTS
MANAGEMENT Committee
LUKE - Timing - The 3G mobile network will be decommissioned on 28/10 so they'll work for the first event but will then need to be updated.
LUKE - RaceResult system -We may need to purchase some credit for online rego.
LUKE – Square account - We can buy a small device but my phone is setup to scan cards.
Public officer requires updating before for Square to transfer payments to us.
Paypal account want some ID soon / Luke current contact handed to Gary H once we have email addresses
LUKE – Communication - working on reimplementing Office365 for non-profits - It is vital that we all start using it once available
CARLY – Investigating / Applying for Club Grants
ANNA – Designed & Produced Train&Try Concept and Promotional Slide ---

JUNIOR COMMITTEE
Define & clarification the Joey and Boomer Categories

SETUP (& Projects) COMMITTEE
MARK – meeting with Council to get access to Sulman Park and Facilities
NIKKI – Investigate Club Clothing – (StockTake - replenishing stocks). (Note – Design is dependent on sponsors and promotional issues)
KATH – Investigating Proposed EV charging Station at Domain Car Park

EXECUTIVE
GARY/ MARK - St Geoge Meeting - Set up Meeting with Holly Pareezer
KATIE/KIRSTIN - resident letter
RICHARD HOBSON – Book Workcontrol Operations / Bathurst Aquatic Centre
GARY HAMER – Investigating Fair Trading Rego
MARK – NSW Tri Sanctioning portal – Race 1 & 2 are sanctioned
MARK – Sponsor proposals sent out
MARK – Club Structure/Communication – Facebook & Messager Authorities
MARK – Club Future – Funds, Promotions, Potential Events


General Business
1Final decisions on Event 2 before we ask for entries
2024 Annual D2F Cityfit All Female Triathlon “You Decide”
The “You Decide” format gives competitors options in each of the 3 legs –
300m Swim - is flippers, pull-buoys etc optional – YOU DECIDE
15km Cycle – has a selection between two courses – The Standard “Historic” 11mile track or a 30min ride on our lap course – YOU DECIDE
2.5km Run – is alongside the river on the paths where you can run and walk – YOU DECIDE
FINISH - finish time or position or neither ?? – Club Championship Points??
Entry -
Briefing -
Swim – Rolling Start - self-seeded timing mate 10m run to the pool – Normal Course 3 x Up & back laps – getting out at the southeastern steps
Cycle – Option 1 – Consisting of a Lap of the 11mile Track – This famous course has been used for racing in Bathurst for over 100years with records going back to the 1800s. If you can break the 35minutes in an event you can call yourself a cycle racer, while if you take it real seriously and break the 30min barrier you can claim a cycling Expert status.
Option 2 – Only got one of the kids bikes?, or nervous about the traffic?, maybe your just not confident about finishing the event - Well just use the Stanley Street loop option, were you ride for 30min (self-timed) at your own pace on a 500m circuit using Stanley St and William St. Take your time, have a chat and please feel free to use the club’s toilets to change into dry clothed before the cycle if you prefer.
NOTE Both courses will come out of the domain carpark over the timing mat – however the Option1 (11mile) will turn left and run up the footpath to the mount line closer to the round-about, (see Diagram). Meanwhile the Option2 (loop) will go straight out onto Stanley Street. 
RUN – back out the domain carpark over the timing mat and this turn right down Stanley St then around William St and across the road at the western end of the William St Bike turn. Across the road to the paths and then do the normal run course - although turning short.

Bathurst Physio Male Short Course Triathlon “Staggered Start”
300m Swim / 15km Cycle / 2.5km Run
Novice Triathletes starting 7:50, Returning 7:55am & Experienced 8:00am.
Normal short course with the run going up Stanley St to the new Mount (& Dismount) lines. Also the run goes around the William St end of the cycle leg.

2 Other Business..........

Next Meeting – Wednesday 11th Dec 2024 (maybe Monday 9th Dec)

[Mark]

Agenda for Bathurst Tri Club General Meeting No6 Summer 2024/25
Tuesday (10th Dec 2024) at 5:30 to 6pm at Club House
Apologies –
Present – Hobbo Kirsten Kath Thomas Nikki Darren Nick Gary

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES
1Fair Trading – Continuing – Public Officer to be updated GH – Financial Statement to be logged
2Communications – Continuing to investigate use of Messenger and Facebook for communications
– New EMAILS Discussed
3General Administration – (life membership procedure) – Continuing Mark W and Claire to Discuss
4Grants – Investigate $4000 grant to be used for Traffic Control Course & Upgrading Timing and RACE RESULTS
Discussion – documentation is taking place and info is available if asked for
Expenses – Continuing to discuss with Gav (Luke to document)

CORRESPONDENCE
BRC – Receipt from Council – Club House Yearly Lease: $700
Request for invoice for Sponsorship – D2f/Cityfit, Bathurst Physiotherapy
NSW Tri – Evaluation of 2024 Bathurst Womens Tri – ie Finish Lines not Finish Times Grant
Bathurst Aquatic Centre – data on participates Race 1
Sally A-S – Bank Details to donate to Womens Refuse
Susan McPhee (BRC) – update to traffic Management

TREASURER’S REPORT – Financials / Fair Trading documents

COMMITTEE REPORTS
MANAGEMENT Committee - Timing / RaceResult / Communications (Email, domain & web site, Office365) /
JUNIOR COMMITTEE – Review of Race – ie New Courses & Schedule, Finish Line & Post Race 
SETUP (& Projects) COMMITTEE - Review of Tri 1 – propability of establishing an enticer on the program / Clothing

GENERAL BUSINESS
Workcontrol Operations – (Hobbo) – All booked and Checked
Trophies for Team Tri – (Mark) Ordered
Operations and Responsibilities for Xmas Team Tri – 1. Event – 2. Setup – Entry / Courses / Start / Schedule / Finish  - duties  -- Darren to investigate Lollys for Xmas Round
Discussion on entry fee – to force people to fill in Pool Memberships details etc – to discuss with Luke
COURSE - 200m M Shape – 11mile Track – Run will be a lap of the Denison & Hereford St Bridge loop
Confirm Calendar – Discussion that we may lose our March Sulman Park Booking
Nikki – raised the Aquatic Centre running Swim Squad training for the Club – Gary to run poll on Facebook
James – The Lead Marshall for the Junior Racing should do the briefing
Donation from Womens round – Photo required (Mark W) - Financials Gary would like some documentation

Next Meeting – 15th Jan 2025 – Since Moved forward a day to Tuesday 14th January 25
Meeting Close

[Mark]

Agenda for Bathurst Tri Club General Meeting No7 Summer 2024/25
Tuesday (14th Jan 2025) at 5:30 to 6:20pm at Club House
Apologies –
Present –

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES (10/12/24)
Pool fees info and race entry info in Race Results – Flat $30 entry / further info for Pool Entry – Luke/MW 
Donation to Women & Children Refuge - ? – Luke/Kirsten
Trophies for Team Tri – Ordered and Presented - MarkW
Order Watermelon Water - Lollys supplied by Mars Petcare for the kids Tri _ Kath / Darren
Survey about Club Swim Session – Results? – and feedback - GaryH
T Shirt (& Tri Suits) – Supplier and numbers to be calculated for an ordered - Nikki
OTHER ISSUES CONTINUING FROM PREVIOUS MEETING MINUTES.
1Rego with Fair Trading, ATO (ASIC)  – Continuing –GaryH
2Communications –Messenger/Facebook, New Email Accounts, New Website bathursttriclub.com.au – cPanel setting - LukeP
3General Administration – (life membership procedure) – MarkW   
4Grants Documentation – Progress of Finish Lines not Finish Times Grant / Club Grants / etc – MarkW / Carly

CORRESPONDENCE
invoice from NSW Tri for ODL’s for Xmas ($362.50) & Women’s Tri ($425)
Request for invoice for Sponsorship sent out – D2f/Cityfit, Bathurst Physiotherapy
AusTriathlon Webinar Wed Jan 22, 2025 9am – 10am ( Microsoft Teams Meeting)
Mt Panorama User Group – our Sulman park booking has been taken by Motorsport - rebook
AusTriathlon - flexible Core Membership prices start in January
CycleSafe – Input into the Councils BRATS (Bathurst Region Active Transport Strategy) required – see YourSay
Bathurst Library – 11mile track record holder Frank Corry recognised as a Pillar of Bathurst in 2024
Natalie Conn (Library) - Luke Tyburski, will visit library talking about his book 'Chasing Extreme'.
Aus Tri – please enter participation data in FINANCE tab of Tri No2 in the online sanctioning portal
Bathurst Aquatic Centre – data on participates Race 2
Tamaryn McGregor Journalist, Central West (TMcGregor@seven.com.au) – required video of Tri on 22/12/24

TREASURER’S REPORT – Financials
COMMITTEE REPORTS
MANAGEMENT Committee -
JUNIOR COMMITTEE –
SETUP (& Projects) COMMITTEE -

GENERAL BUSINESS
Training course in Timing System and Race Results software
Review of Aussie Day Tri –
Courses – Championship race – same course as previous (run/swim/Cycle/swim/run)– no teams option
Non-Championship race – short course only – run 2.5 / swim 200m / Cycle 15km – solo and Teams
Juniors Boomer and Joeys as normal (will need a course diagram available on media prior to event)
Schedule – Boomers 8am / Joeys 815am / Enticer 8:30am if required / Senior Briefing 9am – race start 9:15?
Operations/Responsibilities/Duties for Aussie Day Tri – 1. Setup – 2.Entry – 3 Timing & Results –
Aussie Day preparation
Potential Problems - Review any issues arising from Triathlon on 22/12/24
Entry Fees and Rego – (juniors enticer Short Course (& teams) Championship race
Water & recovery – We are planning to buy around 12 Dozen bottles of water – Kath looking for suggestions on the cheapest spot – suggestions?
Preso – Giveaways (Renshaw Vouchers) ?  -- Order Trophies for Overall Australia Day Tri
Book clubhouse
Letter Drop
Confirm Booking with Workcontrol Operations & Pool

Next Event and Meeting

[Mark]

AGENDA FOR BATHURST TRI CLUB GENERAL MEETING NO8 SUMMER 2024/25
Wednesday (5th Feb 2025) at 5:30 at Club House
Present – Mark Windsor Luke P, Thomas H, Kath M, Jessie A

Previous Minutes & Correspondence & Committee Reports
PREVIOUS MINUTES (10/12/24)
Review Race Results info - Pool fees info and race entry– Flat $30 entry? 
Donation to Women & Children Refuge -
Trophies for Events -
Race Recovery and Support – Bottled Water/ Ice/ Watermelon
Club Swim Session
T Shirt (& Tri Suits) – Survey to be posted on FB
Training course in Timing System and Race Results software

OTHER ISSUES CONTINUING FROM PREVIOUS MEETING MINUTES.
1Rego with Fair Trading, ATO (ASIC)  Banking…
2Communications –Messenger/Facebook, New Email Accounts, New Website bathursttriclub.com.au
3General Administration – (life membership procedure)
4Sponsorship / Grants Documentation –
5CycleSafe – Input into the Councils BRATS (Bathurst Region Active Transport Strategy) “see YourSay”


CORRESPONDENCE
Interclub results to NSW Tri (Tom Bonnafoux)  – see attached
Mt Panorama User Group –made new booking for the 8th March – Park Entry TBC
Tamaryn McGregor - Sports Journalist, Central West – re Video for Interclub
The Lions Club of Mount Panorama Inc wishes to use 8 Stanley Street on:-
Sunday, 23rd February from 9am to 4pm, and Friday, 30th May from 9am to 1pm.

REPORTs
TREASURER’S – Apology from Gary
COMMITTEE REPORTS
MANAGEMENT Committee – Race Timing Error caused by old report. Still a big commitment from Luke
JUNIOR COMMITTEE – Feedback – Other clubs very impressed Aussie Day – Review on Northern Car Park Entry
SETUP (& Projects) COMMITTEE – Aussie Day Race -New Start was well received – 3 leaders went wrong way

GENERAL BUSINESS
Review of Aussie Day Tri –
Aus Tri – Participation data to be in FINANCE tab of Tri No2 in the online sanctioning portal
Aus Tri – Bathurst Aquatic Centre – data on participants Interclub

Planning for Carroll Scott Memorial Tri
Courses – same course as Xmas Tri - Short Course only – individual and teams options – rolling start – Enticer? Option (remembering All Schools coming up)
Juniors Boomer and Joeys back to 9am briefing as normal
Operations/Responsibilities/Duties for Carroll Scott Tri – 1. Setup – 2.Entry – 3 Timing & Results –
Potential Problems - Review any issues arising from previous Triathlons
Entry Fees and Rego
Pre-event purchases - Water & recovery – Trophies
Preso – Someone tell the families -- Giveaways
Booking -  Confirm Booking with Workcontrol Operations & Pool  - clubhouse

Final Event – Brief Plan for final duathlon – and next meeting details
Other general Business (AMG)

NOTES / Minutes
Present – Mark Windsor Luke P, Thomas H, Kath M, Jessie A
Apologies – Kirsten James Gary Richie Nikki Carly Darren

AUSTRALIA DAY
Review by 3 committees – very positive and we would use that course again in 2026
Management – Timing problems identified club to buy new batteries and Cables (investigate clips for next year)
Setup – Run wrong turn only issue – consider telling field there could be a Marshall or Timing station next year and certainly a DQ risk.
Junior – impressed we got though it – and will introduce some the processes used on the day in general racing, including access to online entries and rego improvements, event Marshalls roles identified, course minor changes. Race Order… 

CARROLL SCOTT MEMORIAL
(to be presented by Bathurst Physiotherapy & Sports Injuries Centre)
ENTRY $30 Non-TA, $15 TA, Boomers $10, Joeys $5 – (Enticer TBC currently same as Trophy Race)
RECOVERY - Water left over for Carroll Scott
FORMAT - Same format as the Xmas Tri – but some Junior events changes – including Joeys before boomers – one exit for the joeys 1 exit for the boomers, possible use of coloured wrist bands or numbers
TROPHIES - Trying to have a theme for each of the triathlons this year. Given the Carroll Scott memorial is our Trophy Race (and once the club championship) we decided to give trophies this year to the first club member in each 10-year age group. So Trophy for first in the u19s, 20-29, 30-39, 40-49, 50-59,60+

GENERAL BUSINESS
Donation processing with KW
Tri Suits – Gary to see cupcake to check sizing
Training Course for RACE RESULTS software at club house a week or so after the Carroll Scott
Gary to get set up with Square Access
Interclub results - mark to check with NSW Tri on the scoring system rules
Mt Panorama (Sulman Park) booked for 8th March 25 – may have to access via the camping roads TBC
Discussion on 7News coverage & Video Presentation – wonderful to set this up
Investigate BBQ after last event (Mt Pam Duathlon)

[Mark]

AGENDA FOR BATHURST TRI CLUB GENERAL MEETING Today (3rd March 25) - (NO9 SUMMER 2024/25)
Monday (3rd March 2025) at 5:30 at Club House

Present/Apologies –

PREVIOUS MINUTES
Trophies for Events – Presented at event – still some left over
T Shirt (& Tri Suits) – Cupcake samples in Bathurst to try-on and compile an Order
Training course in Timing System and Race Results software -  Discussed – “Training Course for RACE RESULTS software at club house a week or so after the Carroll Scott”
Interclub results - mark to check with NSW Tri on the scoring system rules
Donation to Women & Children Refuge -
Club Swim Session –

OTHER ISSUES CONTINUING FROM PREVIOUS MEETING MINUTES.
1Rego with Fair Trading, ATO (ASIC)  Banking… Discussed – Gary to get set up with Square Access
2Communications –Messenger/Facebook, New Email Accounts, New Website bathursttriclub.com.au
3General Administration – (life membership procedure)
4Sponsorship / Grants Documentation –
5CycleSafe – Input into the Councils BRATS (Bathurst Region Active Transport Strategy) “see YourSay”

CORRESPONDENCE
NSW Tri (Adam CEO) contacted the club about only 2 ODL per season
Mt Panorama Manager (Matt) – warned of changed traffic condition to get to Sulman Park because of Autofest
Pool asked for list of athletes from Carroll Scott
NSW Tri (through the sanctioning portal) chasing list of athletes from Carroll Scott
Tri Aus Webinar – results of survey
NSW Tri – told to contact Dave Williams to add Gary to S.Portal
Manning Aquatic Centre Bathurst – invoice for Pool (12th Feb 25)

REPORTs - TREASURER’S –COMMITTEE REPORTS - MANAGEMENT – JUNIOR – SETUP (& Projects) COMMITTEEs

GENERAL BUSINESS
Review of Carroll Scott Memorial Tri
Planning for Weekends Duathlon - Last local event for 2024/25 season – the Sulman Park Duathlon on the 8th March 2025 – will be the same format as the Duathlon that opened the season, (maybe a change to the Transition to allow a bit of a Fun Handicap system but more on that later). Note I had hoped to run a trial "test" event at Ben Chifley on Sunday 9th March 2025.. to get some profile at the site.. But think I will run out of time.
Courses – same course as October Event – Long & Short Course only –  Juniors Boomer and Joeys after seniors
Operations/Responsibilities/Duties for final Duathlon – 1. Setup – 2.Entry – 3 Timing & Results –
Potential Problems - Review any issues arising from previous Triathlons
Entry Fees and Rego
Any Pre-event purchases required - Water & recovery – Trophies – Kath not here!
Mt Panorama (Sulman Park) booked for 8th March 25 – may have to access via the camping roads TBC
Investigate BBQ after last event (Mt Pam Duathlon)

OTHER GENERAL BUSINESS
EV Charging Station: Regarding the EV Charging Station behind the Pool I am very surprised how quick this has happened. Still no details on the financial arrangements between the council and NRMA's private company & looby group Electric Highways... I have been In touch with council on its impact to local triathlon, and have been assured it will not be a problem as far as the Triathlon club closing Stanley Street. Of course, I am still concerned. See Photos
BRATS
Ie Bathurst Region Active Transport Strategy – Have Your Say
The Bathurst Council he's chasing feedback on their Region Active Transport Strategy (BRATS) via a map on the "Your Say" council Website. Much of the feedback is based around Stanley St and our clubhouse area so important we ensure our racecourses are not impacted. I have added some comments and keen for others to add info and importantly like the points that are favourable for the Triathlon Club
See --- https://yoursay.bathurst.nsw.gov.au/active-transport-strategy
AGM
Will have to set a date for the AGM and preso.. Guessing May – we do have a couple trophies to present so not sure if everyone would like to go out – or just have a meeting at the clubhouse – To be discussed.

[Mark]

Hi All
Reminder the Bathurst Triathlon Club Ltd AGM is on Wednesday April 16th April 2025 at the Club House on Stanley St at 5:30pm

AGM
See Agenda Below
The AGM to be followed by a brief GENERAL MEETING
See Agenda Below
At 6pm we a planning a very brief PRESENTATION


AGM Agenda
5:30pm Stanley St Club House 16/04/2025
Present - Darren F, Fran G, Chris G, Kath S, Richard H, Luke P, James K, Jessie A
Apologies - Thomas H, Carly S, Nikki T, Gary H
Reports – President / Treasurer / Committee
Constitution and By Laws -- Life Membership process to be finalised.
Election of Office Bearers
Close Meeting

Minutes Annual General Meeting 2024/25 Bathurst Triathlon Club NSW Limited
5:30pm Stanley St Club House 16/04/2025
Present - Darren F, Fran G, Chris G, Kath S, Richard H, Luke P, James K, Jessie A
Apologies - Thomas H, Carly S, Nikki T, Gary H

REPORTS
Reports – President / Treasurer / Committee
See Reports on the Tri Club meeting minutes site –
https://www.nswcycling.com/forum/index.php?topic=142.15

BUSINESS ARISING
Business Arising from Previous Minutes and Reports
Focus on membership and finances in 2025/26
Discuss with NSW Tri and Central West Clubs to charge fees for Interclub round – Moved Luke, James

CONSTITUTION
Constitution and By Laws -- Life Membership process to be finalised.
Current Model Constitution to be updated to latest version – Gary H - James K, RH
Guidelines for selecting Life Membership was carried. - Rich H, James K

2925 AWARDS
Club Champions: Senior - Fran Grady, Mark Windsor. Junior - Matilda Wylie, Flynn Wolfe
Senior Clubperson – Kath Stutsel, Runner up (male) – Darren Fenton, Junior - Cooper Thurtell
Life Membership awarded to Luke Patterson - Claire S/ MW
Life Membership awarded to James Kelly - MW/Luke P

ELECTION OF OFFICE BEARERS
Claire Katie Kirilee & Candice – stood down – All other retained there current positions unopposed
Only nomination was Kerryn Windsor – who was unopposed in moving into CF place on Junior Committee
Positions 2025/25
President - Mark Windsor, Vice-President – Rich Hobson, Secretary – Kirsten Weal, Treasurer – Gary Hamer
Junior Development Committee: - Jessie Adams (Coord), Kerryn Windsor (A Coord), Doug Fisk (& Vancant)
Management & Planning Committee: - Luke Patterson (Sec), Gavin Borg, James Kelly, Carly Sewell, Anne Blackie, Hollee North.
Setup & Projects Committee: - Kath Stutsel (E.Manager), Darren Fenton (C), Nick North, Nikki & Luke Thurtell Thomas Hanrahan.

Close AGM Meeting

Agenda for General Meeting No 1 2025/26
5:50pm April 16th April 2025 at the Club House on Stanley St
CORRESPONDENCE
invoice for Sanctioning Cost for the final duathlon from Australia Triathlon
invoice for pool fee Carroll Scott Tri
Bathurst Manning Aquatic Centre CNF invite
Tri Australia club renewals and Just Go Webinar
 
PREVIOUS MINUTES
- EV Charging Station:
- BRATS - Bathurst Region Active Transport Strategy – Have Your Say
- NSW Tri - add Gary to S.Portal
- New Tri Suits Portal

GENERAL BUSINESS
1 Proposed events for Summer 2025/26 – 20year Anniversary – MW to start calendar
2 Club Rego Fees (Tri Aus Membership) – moved to cutting the Club Component of the fees to a minimum.
3 Funding:- Discussion about Running Festival to raise funds. MW to organise discuss with Running Group
5 New Interclub Trophy. MW to talk to Clubs
6 Chairs:- The Lions Club of Mount Panorama Inc purchasing 40 chairs for Stanley Street Clubhouse. MW
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5:30pm April 16th April 2025 at the Club House on Stanley St
Attendance
Present - Darren F, Fran G, Chris G, Kath S, Richard H, Luke P, James K, Jessie A
Apologies - Thomas H, Carly S, Nikki T, Gary H

 
REPORTS
Reports – President / Treasurer / Committee
See Reports on the Tri Club meeting minutes site –
https://www.nswcycling.com/forum/index.php?topic=142.15

Business Arising from Previous Minutes and Reports
Focus on membership and finances in 2025/26
Discuss with NSW Tri and Central West Clubs to charge fees for Interclub round – Moved Luke, James

Constitution and By Laws -
Current Model Constitution to be updated to latest version – Gary H - James K, RH
Guidelines for selecting Life Membership was carried. - Rich H, James K

2025 Awards
Club Champions: Senior - Fran Grady, Mark Windsor. Junior - Matilda Wylie, Flynn Wolfe
Senior Clubperson – Kath Stutsel Runner up – Darren Fenton, Junior Cooper Thurtell
Life Membership awarded to Luke Patterson - Claire S/ MW
Life Membership awarded to James Kelly - MW/Luke P

Election of Office Bearers
Claire Katie Kirilee & Candice – stood down – All other retained there current positions unopposed
Only nomination was Kerryn Windsor – who was unopposed in moving into CF place on Junior Committee
Position 2025/25
President - Mark Windsor, Vice-President – Rich Hobson, Secretary – Kirsten Weal, Treasurer – Gary Hamer
Junior Development Committee: - Jessie Adams (Coord), Kerryn Windsor (A Coord), Doug Fisk (& Vancant)
Management & Planning Committee: - Luke Patterson (Sec), Gavin Borg, James Kelly, Carly Sewell, Anne Blackie, Hollee North.
Setup & Projects Committee: - Kath Stutsel (E.Manager), Darren Fenton (C), Nick North, Nikki & Luke Thurtell Thomas Hanrahan.

Close 2024/25 AGM

Agenda for General Meeting No 1 2025/26
5:50pm April 16th April 2025 at the Club House on Stanley St

CORRESPONDENCE
invoice for Sanctioning Cost for the final duathlon from Australia Triathlon
invoice for pool fee Carroll Scott Tri
Bathurst Manning Aquatic Centre CNF invite
Tri Australia club renewals and Just Go Webinar
 
PREVIOUS MINUTES
- EV Charging Station:
- BRATS - Bathurst Region Active Transport Strategy – Have Your Say
- NSW Tri - add Gary to S.Portal
- New Tri Suits Portal

GENERAL BUSINESS
1 Proposed events for Summer 2025/26 – 20year Anniversary – MW to start calendar
2 Club Rego Fees (Tri Aus Membership) – moved to cutting the Club Component of the fees to a minimum.
3 Funding:- Discussion about Running Festival to raise funds. MW to organise discuss with Running Group
5 New Interclub Trophy. MW to talk to Clubs
6 Chairs:- The Lions Club of Mount Panorama Inc purchasing 40 chairs for Stanley Street Clubhouse. MW

Meeting closed: